Marlboro County School District

REQUEST FOR PROPOSALS

RFP 14/15-D

For A

Public Address System

At

Wallace Elementary/Middle School

Purpose

The purpose for this Request for Proposal (RFP) is to evaluate public addresssystem vendors and installers who might be requested to provide Marlboro County School District with such services.Vendor(s) selected will be evaluated in part on the ability to deliver products on time and within budget.

Background

The public addresssystem isslated to be placed in the new Wallace Elementary/Middle School.

Services to be Provided
The major components of the project (as identified by Marlboro County School District) are detailed below. Vendors responding should be prepared to provide a solution to the specified areas, and if after review and inquiry add any additional components deemed necessary to successfully complete the project.

  • Provide a commercial grade or equivalent public addresssystem for a K-8 school.
  • Install a commercial grade or equivalent public addresssystem for a K-8 school.
  • Provide training on the operation and maintenance of the public address system.
  • The public addresssystem should fall within the following specifications:

*******[NOTES TO SPECIFIER]*******

Quantum Multicom IP – Rack-Mount, Wall-Mount, or Compact Quantum Rack System

  • Small campus to multi-campus facilities; 2 stations to 16,000 stations per facility
  • Small to large sized School Districts (1 to 99 facilities) for a total capacity of up to 1,584,000 stations)
  • Supervised Speaker Line/Amplifier for Mass Notification DSP Processor: NFPA72-Chapter-24 ready for common areas.
  • Any combination of administrative display phones, administrative VoIP phones, administrative phones, classroom IR audio Sound field system, call buttons, speakers, or MediaMaster Video on Demand Control System or Tele media control in the office areas, workrooms, staff areas, and classrooms.
  • Programming and audio distribution setup browser via the LAN
  • Any or all of the ports can be setup as an administrative port

PART 1 – GENERAL

1.01 GENERAL REQUIREMENTS

  1. The conditions of the General Contract (General, Supplementary, and other Conditions) and the General Requirements are hereby made a part of this Section.
  1. All proposals shall be based on the equipment as specified herein. The catalog numbers and model designations are that of the Quantum Multicom IP. The specifying authority must approve any alternate system.
  1. Contractors that wish to submit alternate equipment shall provide the specifying authority with the appropriate documentation, at least 15 business days prior to proposal opening. The submitted documentation must provide a feature by feature comparison identifying how the proposed equipment meets the operation and functionality of the system described in this specification. Contractor shall provide adequate and complete submittal information, prior to proposal date, which shall include but not limited to specification sheets, working drawings, shop drawings, and a demonstration of the system. Alternate supplier-contractor must also provide a list to include six installations identical to the system proposed.
  1. The contractor shall also provide the FCC registration number of the proposed system.
  1. Final approval of the alternate system shall be determined at the time of job completion. Failure to provide the "precise functional equivalent" shall result in the removal of the alternate system at the contractor’s expense.
  1. The contractor for this work shall be held to have read all of the proposal requirements, the general requirements of division 1, and contract proposal forms, and the execution of this work. The contractor will be bound by all of the conditions and requirements therein.
  1. The contractor shall be responsible for providing a complete functional system including all necessary components whether included in this specification or not.
  1. In preparing the proposal, the contractor should consider that no claim will be made against the owner for any costs incurred by the contractor for any equipment demonstrations which the owner requests.

1.02 SCOPE OF WORK

  1. Furnish and install all equipment, accessories, and materials in accordance with these specifications and drawings to provide a complete and operating school communications system including but not limited to:
  1. Administrative display phone with integrated 4x16 character display
  1. Administrative VoIP Phone
  1. Administrative Phone
  1. Handsets
  1. Classroom IR audio Sound Field System
  1. Classroom speaker(s), ceiling- or wall-mounted
  1. Call initiation switches capable of placing normal, urgent or emergency calls
  1. MediaMaster Digital Media System control of Video-On-Demand, projectors and displays.
  1. Built in Master Clock with 1024 events, 32 Schedules, including Daylight Savings Time, and 32 custom holiday events that can be assigned to any of the 64 multi-purpose zones
  1. Wall-mounted paging horns
  1. One built-in network interface port for system combining and LAN station-to-station calling and district-wide all-calls
  1. One built-in network interface port for first-time system configuration
  1. Built-in Web Server for full system programming with Quantum Commander
  1. Administrative Web-Browser Application for Programming and System Operation
  1. Common Area Supervised Line/Amplifier Processor and Audio Message Storage/Playback Unit for Mass Notification – Emergency Communications
  1. System can connect to the PSTN (Public Switched Telephone Network) by connecting it to analog CO trunks.
  1. Telephone service with public utilities shall be arranged by the owner, in conjunction with the equipment supplier. Equipment supplier shall generate a one-page document that will provide the Owner with information concerning number of outside lines (minimum of 8, and a maximum of 960 per school, max of 99 Schools [facilities]).

1.03 SUBMITTALS

  1. Specification Sheets shall be submitted on all items including cable types.
  1. Submit outline drawing of system control cabinet showing relative position of all major components.
  1. Shop drawings, detailing integrated electronic communications network system including, but not limited to, the following:
  1. Station wiring arrangement
  1. Equipment cabinet detail drawing
  1. Submit wiring diagrams showing typical connections for all equipment.
  1. Submit a numbered Certificate of Completion for installation, programming, and service training, which identifies the installing technician(s) as having successfully completed the technical training course(s) provided by the system manufacturer.

1.04 QUALITY ASSURANCE

  1. All items of equipment shall be designed by the manufacturer to function as a complete system and shall be accompanied by the manufacturer's complete service notes and drawings detailing all interconnections.
  1. The contractor shall be an established communications and electronics contractor that has had and currently maintains a locally run and operated business for at least 5 years. The contractor shall be a duly authorized distributor of the equipment supplied with full manufacturer's warranty privileges.
  1. The contractor shall show satisfactory evidence, upon request, that he or she maintains a fully equipped service organization capable of furnishing adequate inspection and service to the system. The contractor shall maintain at his or her facility the necessary spare parts in the proper proportion as recommended by the manufacturer to maintain and service the equipment being supplied.

1.05SINGLE SOURCE RESPONSIBILITY

  1. Except where specifically noted otherwise, all equipment supplied shall be the standard product of a single manufacturer of known reputation and minimum of 35 years experience in the industry. The supplying contractor shall have attended the manufacturer's installation and service school. A certificate of this training shall be provided with the contractor's submittal.

1.06 SAFETY / COMPLIANCE TESTING

  1. The communications system shall bear the label of a Nationally Recognized Testing Laboratory (NRTL) such as ETL, and be listed by their re-examination service. All work must be completed in strict accordance with all applicable electrical codes, under direction of a qualified and factory approved distributor, to the approval of the owner.
  1. The system is to be designed and configured for maximum ease of service and repair. All major components of the system shall be designed as a standard component of one type of card cage. All internal connections of the system shall be with factory-keyed plugs designed for fault-free connection.
  1. The printed circuit card of the card cage shall be silk-screened to indicate the location of each connection.

1.07 IN-SERVICE TRAINING

  1. The contractor shall provide a minimum of eight hours of in-service training with this system. These sessions shall be broken into segments, which will facilitate the training of individuals in the operation of this system. Operators Manuals and Users Guides shall be provided at the time of this training.

1.08 WIRING

  1. System wiring and equipment installation shall be in accordance with good engineering practices as established by the EIA and the NEC. Wiring shall meet all state and local electrical codes. All wiring shall test free from all grounds and shorts.
  1. All communication system wiring shall be labeled at both ends of the cable. All labeling shall be based on the room numbers as indicated in the architectural graphics package.

1.09 PROTECTION

  1. The contractor shall provide all necessary transient protection on the AC power feed and on all station lines leaving or entering the building.
  1. The contractor shall note in his system drawings, the type and location of these protection devices as well as all wiring information. Such devices are not to be installed above the ceiling.

1.10 SERVICE AND MAINTENANCE

  1. The contractor shall provide a five year equipment warranty of the installed system against defects in material and workmanship. All materials shall be provided at no expense to the owner during normal working hours. The warranty period shall begin on the date of acceptance by the owner/engineer.
  1. The contractor shall, at the owner's request, make available a service contract offering continuing factory authorized service of this system after the initial warranty period.
  1. The system manufacturer shall maintain engineering and service departments capable of rendering advice regarding installation and final adjustment of the system.

PART 2 - EQUIPMENT SPECIFICATION

2.01 MANUFACTURERS

  1. Manufactures: Subject to compliance with requirements specifications, provide the following system:
  1. Quantum Multicom IP manufactured by Bogen Communications, Inc., Ramsey, NJ
  1. The Specifying authority must approve any alternate system.
  1. The intent is to establish a standard of quality, function and features. It is the responsibility of the proposor to insure that the proposed product meets or exceeds every standard set forth in these specifications.
  1. The functions and features specified are vital to the operation of this facility; therefore, inclusion in the list of acceptable manufacturers does not release the contractor from strict compliance with the requirements of this specification.

2.02 EQUIPMENT

  1. CONSOLE
  1. Rack-mounted equipment shall be Bogen Model TCPER
  1. 42” Rack
  2. 61” Rack
  3. 77” Rack
  1. MCRMP / MCMP / QRC24-48 (Compact Rack System)

Rack Mount full, Mini-System, or Wall Mount panel. Shall include the following components:

Quantum Processor Card QSPC1

Analog Card

Station Card

Telephone Interface Card

5 volt / 12 volt Power Supply

26 volt Power Supply(s)

Audio Program Module Interface Assembly

  1. MCRMF / MCMF / QRC24-48
  1. MCRMF Rack mounting mainframe. Includes built-in ventilation fans and the following circuit cards:

Quantum Processor Card

Analog Card

Station Card

Telephone Interface Card

Ribbon Cable Assembly

  1. MCMF Wall Mount mounting mainframe. Utilizes convection cooling and the following circuit cards:

Quantum Processor Card

Analog Card

Station Card

Telephone Interface Card

  1. QRC24 / QCR48 Compact Quantum Rack System Mainframe (1 per Mini-System). Includes built-in ventilation fan and the following circuit cards:

Quantum Processor Card

Analog Card

Station Card

Telephone Interface Card

  1. MCRRP / MCRRC / MCRC
  1. Relay Module/Card
  1. MCRCA
  1. Ribbon Cable Assemblies
  1. Program Sources
  1. CD Player & AM/FM Tuner
  2. AM/FM Tuner
  3. Desktop Paging Microphone
  1. Power Amplifiers
  1. 60-Watt Amplifier
  2. 125-Watt Amplifier
  3. 250-Watt Amplifier
  1. Station Equipment
  1. Administrative Display Phone
  2. Administrative VoIP Phone
  3. Administrative Wall-Mount Phone
  4. Administrative Desktop Phone
  5. Orator IR Soundfield Mic
  6. Call switch with Privacy
  7. Rocker-style Call Switch
  1. Control Equipment
  2. Telephone Access Card
  3. MediaMaster Server
  4. Telemedia Control Unit
  5. Television Control Unit
  6. Handheld Infrared Transmitter

2.03 COMPONENTS AND DESCRIPTIONS

  1. The Quantum Multicom IP must be capable of supporting the existing Multicom 2000 hardware and functions as well as the new features across the Quantum Processor’s interfaced over the LAN. The VoIP capabilities of the QSPC1 Quantum Processor Card will enable the support of the features across the various processors’ nodes. The sections below cover how the system will handle each of the existing and the new features in the QSPC1 product. Systems that do not allow the reuse of existing equipment or are not backwards compatible shall not be deemed acceptable. Systems that don’t allow processors to be seamlessly integrated via the LAN are not considered equal.
  1. Quantum Multicom IP
  1. The Quantum facility shall have a minimum of one node/processor and a maximum of 64 interconnected nodes/processors. A maximum of 99 facilities can be interconnected into a district.
  1. The station numbers, program buses, etc. shall be identified with a QSPC1#, Station card# and port# or QSPC1#, program#.
  1. Audio Information will be transmitted between the processors on the LAN using VoIP technology. Quantum will utilize all of the existing Multicom 2000 hardware except the current processor card. Thus making Quantum Multicom IP backwards-compatible with existing Multicom 2000 systems.
  1. The processor software shall be upgradeable via Quantum Commander. The Quantum automatically reboots after it installs the software upgrade. If for some reason the newly installed software will not boot properly, the system shall revert to the previous working load.
  1. It shall be possible for Quantum schools to exchange ‘station-to-station’ calls and ‘inter-facility All-Call paging’ to a single facility or all facilities in a district using VoIP technology.
  1. The primary QSPC1 shall be configured to act as a Gateway for facility point-to-point calls. Using Quantum Commander, every facility shall be configured with the IP addresses of the primary QSPC1 systems of all the other known facilities (maximum of 98 additional), and an organizationally private multicast IP address (i.e. 239.x.y.z series), which shall be used for inter-facility paging.
  1. The maximum number of simultaneous inter-facility point-to-point calls supported is based on the actual performance of the network and the CPU load. The voice quality of the inter-facility calls may vary based on the network conditions.
  1. The system shall facilitate the playing of short audio clips repetitively played until stopped by the Quantum Commander User or administrative display phone MCDS4 whichever occurs earlier.
  1. A built-in Master Program Clock, with battery backup, shall be included to automatically control class change or other signals. The Master Program Clock shall have 1024 events that may be programmed into any of the 32 time signaling schedules, and/or 32 flexible holiday schedules. Systems that rely on external master clock shall not be considered equivalent.
  1. Network Time Synchronization. The system shall be capable of periodic update/synchronization of the processor’s time with a Network Time Server via the school’s LAN network. Systems that do not provide Network Time Synchronization will not be deemed equivalent.
  1. Quantum Commander
  1. The processor utilizes a web-based programming tool. The Quantum Commander is built into the QSPC1 processor card and upon boot up, users can login to the Quantum Commander Web Server via their web browser.
  1. The Quantum Commander shall be broken into three access levels depending on user access credentials. Systems that do not provide at least three (3) levels of access are not equal.
  1. Only the Administrator and Technician shall have access to add/delete/modify the database objects.
  1. Users shall have display only access to see the data objects that include configuration, alarms, and performance data and perform certain operations based on the user’s CoS (Class of Service).
  1. Supervised Speaker Line/Amplifier for Mass Notification DSP Processor:
  1. The supervised line/amplifier processing unit shall be the Bogen Model IDA8C mass notification audio DSP unit. NFPA72-Chapter-24 is constantly changing and ensuring that all common areas (corridors, lobbies, administration, exterior, bus-loading, media centers, gymnasiums, auditoriums, etc) that will or can be used for emergency evacuation purposes are fully supervised – as well as the primary and back-up common area amplifier(s) – is a must. Unit shall be EN54-16 listed for mass notification. Unit shall also be UL-60065 listed for product safety.
  1. The Bogen IDA8C unit is s 2RU digital signal processor that can supervise/monitor up to 8 amplifiers and speaker circuits. Adding IDA8S expansion units for every additional 8 supervised circuits can expand the numbered of monitored circuits to a maximum of 196 supervised circuits in a local system and into the tens of thousands in a globally networked system.
  1. The Bogen IDA8C can monitor and supervise 8 primary amplifiers – up to 1,000 watts per circuit at 70/100V. The Bogen IDA8C-SW switching version can allow a single amplifier’s power to be shared across multiple supervised speaker circuits. There are 2 possible back-up amplifier circuits that are mapped to any of the 8 primary amplifier circuits and the IDA8C unit will automatically switch over to the back-up amplifier upon detection of any primary amplifier fault.
  1. The Bogen IDA8C unit does not require any end-of-line supervisory device as it utilizes impedance referencing for monitoring the speaker circuits. Any 70V speaker/horn device can be monitored and there is no restriction on wiring method – be it tee-tapped, daisy-chained, star patterned.
  1. The Bogen IDA8C is a fully digital audio drag-n-drop DSP unit that contains audio mixers, filters, EQ’s, meters, feedback control, logic control, and many more within its component library.