The Regular Meeting of the City Council of the City of Hackensack was held at City Hall, 65 Central Avenue, Hackensack, New Jersey, on Tuesday, February 5, 2013, at 7:00 p.m.
Mayor Melfi called the meeting to order and City Clerk, Debra Heck, stated: “In accordance with the Open Public Meetings Act, Chapter 231, Laws of 1975, adequate notice of this meeting was provided by sending a notice to The Record and the County Seat and by posting a copy on the Bulletin Board in City Hall”.
Mrs. Heck called the roll:
Present – Mayor Michael R. Melfi, Deputy Mayor Marlin G. Townes, Councilman Jorge E. Meneses, Councilman John P. Labrosse, Councilwoman Karen K. Sasso, City Attorney Joseph C. Zisa and City Manager Stephen Lo Iacono.
A motion was made to approve the minutes of the December 3, 2012, December 4, 2012, December 18, 2012 and December 31, 2012 meetings.
City Manager’s report –
Mr. Lo Iacono advised that repairs at the Hudson Street fire house have been completed and that the firefighters will be finishing up some of the work.
Mr. Lo Iacono also said that there is a resolution on the docket tonight pertaining to repairs for the Mercer Street pump station which was damaged during the storm. He further said that reimbursement is being received from the insurance company and FEMA and also that the controls for same are being moved to a different location.
NO. 39-13
OFFERED BY: MENESES SECONDED BY: SASSO
RE-INTRODUCTION OF ORDINANCE NO. 32-2012, AN ORDINANCE ADOPTING THE REDEVELOPMENT PLAN ENTITLED “STATE STREET REDEVELOPMENT PLAN FOR BLOCK 209, LOT 8, 9, 10, 11, 12, 13 & 15”
BE IT RESOLVED that the above ordinance, being Ordinance 32-2012 as introduced, does now pass on first reading and that said Ordinance shall be considered for final passage at a meeting to be held on February 19, 2013 at 8:00 p.m. or as soon thereafter as the matter can be reached at the regular meeting place of the City Council and at such time and place all persons interested be given an opportunity to be heard concerning said Ordinance and that the City Clerk be and she is hereby authorized and directed to publish said ordinance according to law with a notice of its introduction and passage on first reading and of the time and place when and where said ordinance will be further considered for final passage.
Roll Call: Ayes – Labrosse, Townes, Sasso, Meneses, Melfi
ORDINANCE 32-2012
AN ORDINANCE ADOPTING THE REDEVELOPMENT PLAN ENTITLED “STATE STREET REDEVELOPMENT PLAN FOR BLOCK 209, LOT 8, 9, 10, 11, 12, 13 & 15”
WHEREAS, on September 24, 2012, the City Council adopted Resolution No. 354-12 which authorized an investigation as to whether Block 209, Lots 8, 9, 10, 11, 12, 13 & 15 (hereinafter the “Area of Investigation”) constitute an area in need of redevelopment; and
WHEREAS, DMR Architects prepared a “Report of Preliminary Investigation for Determination of an Area in Need of Redevelopment for Block 209, Lots 8, 9, 10, 11, 12, 13 & 15 dated November 2012 (the Investigation Report”); and
WHEREAS, on November 7, 2012, the Planning Board held a hearing concerning the Investigation Report and after concluding the hearing and investigation of this matter the Planning Board adopted a resolution on November 7, 2012 recommending that the City Council designate the Area of Investigation as a redevelopment area; and
WHEREAS, on November 8, 2012, the City Council adopted Resolution Number 414-12 designating the Area of Investigation as an area in need of redevelopment as authorized by N.J.S.A. 40A:12A-5 and N.J.S.A. 40A:12A-6; and
WHEREAS, a redevelopment plan entitled “State Street Redevelopment Plan for Block 209, Lot 8, 9, 10, 11, 12, 13 & 15” dated November 20, 2012 (the “Plan”) was prepared by DMR Architects for the City of Hackensack and is attached hereto and made a part hereof as Exhibit A; and
WHEREAS, on November 20, 2012, the City Council adopted Resolution #431-12 which referred the Plan to the Planning Board in fulfillment of the referral requirements of N.J.S.A. 40A:12A-7; and
WHEREAS, the Planning Board held a hearing concerning the Plan on December 12, 2012 and adopted a resolution that included the following findings and recommendations:
a. The Plan is substantially consistent with the 2009 Master Plan Re-Examination Report for the City of Hackensack.
b. The Plan is designated to effectuate the master plan.
c. The Plan may be expected to prevent further deterioration of the redevelopment area and promote the overall development within the City.
d. The Plan would be improved if the following recommendations were made to the Plan:
1. At Page 6, Section 2.3 “Development Standards”, Subsection 7(c) the existing text of Subsection 7(c) should stricken and replaced with the following text: “The project shall include a roof top amenity with at minimum a fireplace or fire-pit and specialty stone paving hardscape for the residents. (A roof top pool is optional)”
2. At Page 6, Section 2.3 “Development Standards”, Subsection 6(a) the existing text of Subsection 6(a) should be stricken and replaced with the following text: “Height is measured from the vertical distance of a building measured from the average elevation of the finished grade of the structure to the highest roof beams of a flat roof or to the mean level of the highest gable or slope of a hip roof. – A pitched roof will only be permitted along the back portion of the building and only if the first 30’-0” feet of the roof, measured from the roof edge along State Street, is a flat roof.”; and
WHEREAS, the City Council hereby accepts the findings and recommendations of the Planning Board which have been incorporated into the Plan attached as Exhibit A
NOW, THEREFORE, BE IT ORDAINED AND ENACTED, by the Mayor and Council of the City of Hackensack, County of Bergen, State of New Jersey, as follows:
Section 1. This ordinance adopts and approves the redevelopment plan entitled “State Street Redevelopment Plan for Block 209, Lot 8, 9, 10, 11, 12, 13 & 15” dated November 20, 2012 prepared by DMR Architects for the City of Hackensack and attached hereto as Exhibit A.
Section 2. The Plan shall supersede the provisions of the City’s zoning ordinance and Redevelopment Plan for the Main Street Rehabilitation Area except as noted within the Plan.
Section 3. The Zoning Map of the City of Hackensack is hereby amended to identify the State Street Redevelopment Area for Block 209, Lot 8, 9, 10, 11, 12, 13 & 15 as depicted in Figures 1.0 and 2.0 found within the Plan.
Section 4. The Plan shall be implemented in accordance with the provisions of N.J.S.A. 40A:12A-1 et seq.
Section 5. If any provision of this Ordinance shall be held invalid by any court of competent jurisdiction, the same shall not affect the other provisions of this ordinance, except so far as the provision so declared invalid shall be inseparable from the remainder of any portion thereof.
Section 6. This Ordinance shall take effect upon the final passage and publication pursuant to Law.
NO. 40-13
OFFERED BY: SASSO SECONDED BY: LABROSSE
______
BE IT RESOLVED by the City Council of the City of Hackensack that the bills in the following accounts be and are hereby ordered paid:
Current Fund $12,712,142.58
Escrow 9,052.99
Grants 1,053.20
Payroll 162,403.13
Public Parking System 6,943.24
Capital 1,881.00
Trust Account 168,438.77
Roll Call – Ayes: Labrosse, Townes, Sasso, Meneses, Melfi
The City Clerk announced that the following items are considered to be routine in nature and will be enacted in one motion; any items requiring expenditure are supported by a Certification of Availability of Funds; any item requiring discussion will be removed from the Consent Agenda; all Consent Agenda items will be reflected in full in the minutes including any exceptions and/or additions.
NO. 41-13
OFFERED BY: SASSO SECONDED BY: TOWNES
______
WHEREAS, the governing body of the City of Hackensack has been advised that an emergency affecting the safety and welfare of the citizens of the City of Hackensack and the general public did occur when the Mercer Street Pump Station became damaged and in need of emergency repairs existing from Hurricane Irene and Hurricane Sandy; and
WHEREAS, the Project Manager notified the City Manager setting forth the circumstances regarding the emergency; and
WHEREAS, the governing body is satisfied that an emergency exists and that immediate action is necessary to restore the aforementioned; and
WHEREAS, the total cost of the repair is $33,866.00 which is a fair and reasonable quotation; and
WHEREAS, the Chief Financial Officer has certified that funds are available in current account 2-01-26-311-311-204.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Hackensack that pursuant to N.J.S.A. 40A:11-6 which authorizes the governing body to award contract without benefit of public bidding in emergency situations that the vendor J. Fletcher Creamer, 101 East Broadway, Hackensack, New Jersey, 07601 be paid therefore.
Roll Call - Ayes: Labrosse, Townes, Sasso, Meneses, Melfi
NO. 42-13
OFFERED BY: SASSO SECONDED BY: TOWNES ______
WHEREAS, the governing body of the City of Hackensack has been advised that an emergency affecting the safety and welfare of the citizens of the City of Hackensack and the general public did occur when the Mercer Street Pump Station became damaged and in need of emergency electrical repairs existing from Hurricane Irene and Hurricane Sandy; and
WHEREAS, the Project Manager notified the City Manager setting forth the circumstances regarding the emergency; and
WHEREAS, the governing body is satisfied that an emergency exists and that immediate action is necessary to restore the aforementioned; and
WHEREAS, the total cost of the repair is $17,034.00 which is a fair and reasonable quotation; and
WHEREAS, the Chief Financial Officer has certified that funds are available in current account 2-01-26-311-311-204.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Hackensack that pursuant to N.J.S.A. 40A: 11-6 which authorizes the governing body to award contract without benefit of public bidding in emergency situations that the vendor McCue Electric, LLC, 180 Poplar Avenue, Hackensack, New Jersey, 07601 be paid therefore.
Roll Call - Ayes: Labrosse, Townes, Sasso, Meneses, Melfi
NO. 43-13
OFFERED BY: SASSO SECONDED BY: TOWNES ______
WHEREAS, the City of Hackensack requires 2013 Software Maintenance for their computer system; and
WHEREAS, the Proposal for 2013 Software Maintenance which is designed specifically for them is hereby recognized extraordinary in 5:3014C promulgated by the Local Finance Board, Division of Local Government Services Inc.
NOW, THEREFORE, BE IT RESOLVED, that the proposal submitted by Edmunds & Associates, Inc., 301 A Tilton Road, Northfield, New Jersey, 08225 which totals $34,965.00 is approved; and
BE IT FURTHER RESOLVED, that the Chief Financial Officer has certified that funds are available in current accounts 3-01-20-145-145-232, 3-01-20-130-130-232 and 3-05-55-502-000-232.
Roll Call - Ayes: Labrosse, Townes, Sasso, Meneses, Melfi
NO. 44-13
OFFERED BY: SASSO SECONDED BY: TOWNES ______
WHEREAS, C.C. Warehousing & Delivery Inc., A/K/A File Bank, 23 Thornton Road, Oakland, New Jersey 07436 has been awarded New Jersey cooperative bid No. 26-EDCP under the State of New Jersey; and
WHEREAS, the City of Hackensack entered into a contract for storage, archiving and a file system for the City Clerk’s Office pursuant to Local Public Contract Laws (N.J.S.A. 40A:11-12); and
WHEREAS, the cost for 1,013 archive boxes to be moved to this facility is $11,658.94; and
WHEREAS, the City Manager agrees that the utilization of this system is beneficial and represents the best price available.
NOW, THEREFORE, BE IT RESOLVED, that the Mayor and Council of the City of Hackensack authorizes this contract with C.C. Warehousing & Delivery Inc., A/K/A File Bank, 23 Thornton Road, Oakland, New Jersey, 07436; and
BE IT FURTHER RESOLVED, that the Chief Financial Officer has certified that funds are available in current account 3-01-20-120-120-204.
Roll Call - Ayes: Labrosse, Townes, Sasso, Meneses, Melfi
NO. 45-13
OFFERED BY: SASSO SECONDED BY: TOWNES ______
WHEREAS, the governing body of the City of Hackensack has been advised that an emergency affecting the safety and welfare of the citizens of the City of Hackensack and the general public did occur when Hurricane Sandy damaged Loader No. 294 and it was in need of emergency repairs; and
WHEREAS, the Sanitation Director notified the City Manager setting forth the circumstances regarding the emergency; and
WHEREAS, the governing body is satisfied that an emergency exists and that immediate action is necessary to restore the aforementioned; and
WHEREAS, the total cost of repairs is $7,675.00 which is a fair and reasonable quotation; and
WHEREAS, the Chief Financial Officer has certified that funds are available in current account 3-01-26-290-290-272.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Hackensack that pursuant to N.J.S.A. 40A: 11-6 which authorizes the governing body to award contract without benefit of public bidding in emergency situations that the vendor DG & Sons, LLC, 53 Woodland Avenue, Rochelle Park, New Jersey, 07662 be paid therefore.
Roll Call - Ayes: Labrosse, Townes, Sasso, Meneses, Melfi
NO. 46-13
OFFERED BY: SASSO SECONDED BY: TOWNES ______
WHEREAS, the City Health Department publically advertised requests for qualifications to provide Pediatric Services for 2013 and two bids were received on January 17, 2013; and
WHEREAS, Dr. M.E. Jones can provide Pediatric Services two times per month for $105.00 per hour, not to exceed $7,600.00 and HUMC can provide Pediatric Services three times per month for $100.00 per hour, not to exceed $10,000.00; and
WHEREAS, the maximum amount for such service will not exceed $17,600.00.
NOW, THEREFORE, BE IT RESOLVED, that the contract for Pediatric Services 2013 be awarded to Dr. M.E. Jones, 35 Brinkerhoff Avenue, Teaneck, New Jersey, 07666; and
BE IT FURTHER RESOLVED, a certificate establishing the funds are available from current fund account No. 3-01-27-330-330-208 has been issued by the Chief Financial Officer.
Roll Call - Ayes: Labrosse, Townes, Sasso, Meneses, Melfi
NO. 47-13
OFFERED BY: SASSO SECONDED BY: TOWNES ______
BE IT RESOLVED, by the City Council of the City of Hackensack that the proper officers be and are hereby authorized to make the following refunds for the reasons stated: