Job Description
Finance Director
Reports to: President & CEOFLSA Status: Full-time Exempt
Updated: November 2016 Review By: June 2017
Position Summary
The Finance Director is responsible for all aspects of financial management and administration including financial planning, variance tracking, and reporting; budgeting; accounts payable/receivable; management of financial relationships including those with banking institutions, other financial advisors, and auditors; and financial policy/procedure implementation and compliance management.
He/she is also responsible for limited human resourcesadministrationduties, including supporting staff on-boarding/departures, time and absence tracking, and management of contracted payroll and benefits administration relationships.
Key Accountabilities:
Financial Planning and Budgeting
Recommend, develop, implement, and monitor compliance with Symphony Association financial control policies and procedures; provide necessary compliance training to other staff members.
Coordinate the development of financial objectives for the Symphony Association in concert with the Board Chair, Board Finance & Audit Committee, and President & CEO.
Coordinate the annual development and monthly monitoring of budgets for all departments in accordance with Symphony Association business and financial objectives.
Provide budget development, forecasting, and tracking guidance to department heads.
Maintain awareness of financial standards and regulations; recommend and implement changes to financial controls and reporting practices as appropriate to ensure compliance.
Financial Operations Management and Reporting
Manage daily financial activities, including maintenance of revenue and expense records, processing of accounts payable and receivable, deposit processing, etc.; prepare analyses of variances and recommend budgetary revisions when appropriate.
Prepare monthly financial statements, cash flow analyses, other interim reports, and special analyses as required by the President & CEO or Board Finance & Audit Committee.
Recommend and monitor expense control initiatives.
Direct the production of departmental financial reports and forecasts with approval of the President & CEO or Board Finance & Audit Committee.
Respond to auditor’s findings and recommendations in consultation with the Board Finance & Audit Committee.
Ensure that copies of the most recent IRS 990 and Schedule A are available for review as required by law.
Financial Relationship Management
Manage banking and investment relationships, seeking to minimize expenses and maximize revenues.
Manage relationship with independent auditors, including recommending audit firms, reviewing audit needs, directing audit preparation, supporting production of the annual audit report, and the filing of tax reports.
Periodically evaluate financial services vendors for continuing service/cost-effectiveness; recommend changes in vendor relationships, as appropriate.
Human Resources Administration
Participate actively in the recruitment/selection process for new employees.
Coordinate on-boarding of new employees and administration of staff departures with direct supervisors and others, as appropriate.
Administer staff and musician payroll in collaboration with payroll service.
Manage staff time and absence tracking, as required.
Coordinate staff benefits administration in collaboration with assorted benefits vendors and the Human Resources & Governance Committee.
Periodically evaluate human resources services vendors for continuing service/cost-effectiveness; recommend changes in vendor relationships, as appropriate.
Oversee implementation and compliance management for select human resources policies and procedures in collaboration with staff supervisors and the Human Resources & Governance Committee.
Accountabilities: Other Administrative
Participate in the development of Association tactical and strategic plans.
Serve on the staff Leadership Team.
Serve as staff liaison to the Board Finance & Audit Committee and as a staff representative on the Board Human Resources & Governance Committee.
Perform other duties as assigned by the President & CEO.
Qualifications:
Minimum of a B.A., ideally with a CPA, MBA or related degree
At least seven to 10 years of overall professional experience; ideally six-plus years of broad financial and operations management experience; experience with non-profit financial accounting/management a strong plus
The ideal candidate has experience with final responsibility for the quality and content of all financial data, reporting and audit coordination for either a division or significant program area, and has preferably overseen a human resources functional area
Ability to translate financial concepts to, and to effectively collaborate with, programmatic and fundraising colleagues who do not necessarily have finance backgrounds
Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders
A multitasker with the ability to wear many hats in a fast-paced environment
A successful track record in setting priorities; keen analytic, organization and problem solving skills which support and enable sound decision making
Personal qualities of integrity, discretion, credibility, and dedication to the mission of the Winston-Salem Symphony
Technology savvy; strong knowledge of accounting and reporting software, QuickBooks a plus
Commitment to training programs that maximize individual and organization goals across the organization including best practices in human resources activities
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