Site Minutes - Example

Site Minutes - Example

ABCDEFG SECONDARY COLLEGE

(Dxyzabc Campus)

Minutes of Site Meeting No. 13
held
1.00 pm - Thursday 18 July, 1996

Present: Bob Williams Abcdefg Secondary College (ABC)

George Thomson George Builders (GB)

John Smith George Builders (GB)

Robert Jones Jones Architects (JA)

Tim Small DSE

Tom Hathway DSE

Rod Hendy Hendy Engineers (HE)

Keith Sutherland Hendy Engineers (HE)

Apologies: Simon Bonn George Builders (GB)

Dale Tunyin Abcdefg Secondary College (ABC)

No. / Item / Action
Contractual Items
1.1 / Commencement/Completion Dates:
P.O.S. - 30 January 1996
Completion Date - 27 November 1996 / Note
1.5 / List of majority of sub contractors has been provided. To be finalised as trades required.
Painter - TH Bodgy ph: (052) 12 3456
Belmont fax: (052) 34 5678
Joiner - FG Dino ph: (052) 98 7654
Grovedale fax: (052) 76 5432
Plasterer - GN Fiddo ph: (052) 12 2222
Newtown fax: (052) 23 3333 / GB
5.1 / Progress Status
Overall project is approximately 55% complete.
Excavation 99% complete.
Drainage/Sewer 99% complete.
Structural Concretor 99% complete.
Bricklaying 65% complete.
Landscaping 55% complete.
Site Improvements 50% complete.
Structural Steel 90% complete including fabrication.
Carpentry - Structural 95% complete.
Pre Plaster 50% complete.
Electrical Rough In 70% complete.
Roofing 75% complete.
Plumbing 45% complete.
Windows installation 70% complete.
Fire Services 99% complete.
Gas Services 99% complete.
Mechanical 50% complete.
Plasterer 35% complete.
Carpenter fixing 25% complete.
Production on site over past two weeks has only been 50% due to inclement weather. / Note
Note
5.2 / Extension of Time
Inclement Weather
Total claims for loss of 13 days has been received and approved to date. Only leaves 7 days in delay clause.
Another 5.5 days lost during July. / GB/JA
Other
Claim (13 days) received for time lost due to preparing steel shop drawings. Following original rejection GB has submitted additional information to substitute claim. Main reason for claim is lack of detail on Architectural drawings and some changes to steel structure as a result. This is being considered. / JA
Business Arising
1.10 / SITE SERVICES
Electrical
Power Supply - If later than this could cause delay. The cost associated with providing revised electrical site reticulation works is $7,073. Reason being to cater for Stages 2 and 3. Approved at site meeting to proceed subject to HE confirming price is reasonable. Funds to be allocated against Stage 2. / HE
URGENT
10.1 / Electrical
Car Park Lights - GB to provide price on providing car lighting plus a sensor light to Administration relocatable. Price provided $10,524. College to advise. / GB
Sewer
Nil
Water Mains
Nil
Communications
Nil
BUILDING SERVICES
Technical data and samples as specified in tender documents are being provided to HE for approval. / GB/HE
6.2
11.3
4.7 / Electrical
Number of power Bollards required being investigated. Will be resolved during construction (cost savings). Need to be resolved over next two weeks.
Sweep Fans
Mechanical is responsible for wiring sweep fans back to controls. This may incur additional costs as it is not included in documents. Site instruction issued.
Switchboard
Final Electrical Drawing - HE have provided comments on revised shop drawings. Revised shop drawings provided to HE. Awaiting approval. / HE/JA
HE
HE
URGENT
9.2
10.2 / Module Wall Ducts, GPO’s, etc.
1. Light fitting samples supplied. Approved by HE. HE to confirm in writing.
2. Location of power droppers to be determined by JA as construction proceeds.
Security Light
Security light above new external door in GPC. Price provided $169 approved. Also require exit emergency light - $249. / HE
JA
JA
9.2 / Mechanical
Mechanical Shop drawings being prepared by contractor. Access panels to Science not required. Shop drawings to include Saw Dust Extractor and exhaust fans.
Hydraulics
Nil
Communications
Nil / GB/HE
General
9.4 / Relocatable Admin.
5 mod. relocatable Admin. and two 1 mod. shower rooms will be relocated to site in late October, 1996. Also may relocate a 3 mod from Zyxcba campus. Siting of relocatables to be confirmed by the end of August 1996.
/ DSE/JA/ GB
11.6 / Strip Drain
GB has installed additional strip drain to hard court retaining wall. Additional cost. May also require similar solution to south wall of VCE courtyard. GB to provide cost. / JA/GB
URGENT
11.8 / Landscaping Works
External landscaping works deleted form tender to be reassessed. GB to provide detailed breakdown and priority of implementation. / GB/JA
11.10 / Rubbish Bins
ABC have requested alternative price for additional rubbish bins and different style. Note: 120 litre mobile bins in lieu of 80 litre nominated. / JA/GB
12.4 / Oval
Warranty period for oval expires 26 July 1996. Final inspection to be carried out. Landscape Architect to inspect. / LA
12.6 / Security
GB to provide name of security subcontractor who has to be an approved DSE subcontractor. / GB
New Business
13.1 / Site Services
Council meeting held last week with Service suppliers. Additional information requested and is to be provided by 6 August, 1996.
13.2 / Telephones
GB to formally apply to Telstra for connection.
ABC is to contact Telstra to obtain phone number(s). ABC require at least main line(s), fax line and dedicated line to Principal’s office. / GB
ABC
13.3 / Power Poles
Power poles to technology require approval. Technical brochure provided by GB. / JA/GB
13.4 / Light Switches to Science
Light switches to prep store and staff to be on opposite side of door opening to where shown on drawing. / Note
13.5 / GPO’s to Science
GPO’s require to be 300mm above bench. However, windows impede this from occurring. Inspection after site meeting agreed for GPO’s to be mounted on columns with one additional GPO being provided (cost addition).
13.6 / Health Room
Only one set of TV outlets required, not two as specified (cost deduction). / GB
13.7 / Skirting Ducts
a. Colour to be Rivergum Bond with white outlets.
b. In Physics provide additional skirting duct on east wall for future installation. On south walls of Physics, Chemistry and General Science delete skirting ducts where windows start at sill height (cost deduction). / GB
13.8 / Fume Cupboards
Double opening fume cupboard windows to be as per specification. / GB
13.9 / Computer outlets in GPC (Maths Room)
JA to determine exact location of computer outlets in computer room. / JA
13.10 / Door Schedule
a. Doors (D2 & D3) to Home Economics should be as specified but larger leaf to be 820 and half glaze smaller leaf.
b. Sliding doors (D14 & D15) between dining and kitchens to be aluminium glazed doors as specified.
c. Personal Development foyer door (D6) to be aluminium glazed doors in lieu of timber doors specified. / Note
13.11 / Operable Walls
Operable walls to open from internal wall to external wall. / Note
13.12 / Floor Coverings
Confirm carpet and vinyl products. Also check if vinyl is homogenous because ABC has raised concern if chair scrape through top layer. / JA
13.13 / Chemical Resistant Bench Tops
JA to confirm availability of chemical resistant bench tops (indication could be six week delay). / JA
URGENT
13.14 / MATV
Scope of works as specified on page 63 of electrical specification. / Note
13.15 / Electrical Equipment
Need to resolve electrical equipment to be supplied by ABC (e.g. TV antenna, satellite dish).
Melbourne satellites are subcontractors for DSE satellite disks. / JA
13.16 / Progress Claim No. 6
Progress Claim No. 6 ($383,979) received 5 August, 1996. / JA
13.17 / Adjustable Cook Tops
GB require details on adjustable cook tops in Home Economics. / JA
Next Site Meeting
Thursday, 15 August 1996 at 9:15 am. / Note