Documents Required for Applicationfor establishingrepresentative offices of foreign countries’, Hong Kong and Macau’s non-enterprise economic organization
No / Documents / Contents / Requirements1 / Servicecontract involving foreign affairs
(two original scripts) / The scripts should complete with the signature of the legal representative and the seal of the organization.
2 / Application Letter (original) / ①The brief introduction of applicant(date of establishment, main business, the situation of business development in China，the purpose of establishingoffice in Shenzhen)
②The situation about the planned representative office (name of the office, business range, the names of the chief representative and resident representatives , their office address and resident period) / ①The scripts should complete with the signature of the legal representative and the seal of the organization.
②The titleshould be Shenzhen Trade and Industry Bureau.
3 / Legal Practicing Certificate / The Registration Statement and the legal basis of establishmentby the relevant authorities (notarial and certified copies) / The material of foreign country's non-enterprise economic organization must be notarized by the local Notary Office and authenticated by the Chinese Embassy; The material of Hong Kong and Macau’s non-enterprise economic organization must be notarized by the lawyer who has registered in Chinese ministry of justice(documents in foreign language and certificates must have attachments of Chinese translation with the organization’s seal).
4 / Credibility Certificate / ①General situation of the applying organization (name, address, account opening date, name of the legal representative, etc.)
②The general rating of the financial transaction / ①The certificate must be issued by the bank in the registration place of the organization in which it has its official bank account.
②The certificate should be authenticated (the detailed requirements are the same as above).
5 / Application Form / ①The form should be filled in Chinese and English.
②The form should be signed by two or more legal representatives of the organization.
6 / Authorization by the Chief Representative and the Resident Representative / ①The scripts should bear the signature of the legal representative and the seal of the organization.
②The Authorization is including the name of the Authorized Person, passport number or ID number, position, scope of the Authorization, the issue date and the expiration date. / If the legal representative will be the chief representative or the resident representative of the representative office, at least the Authorization should bear signatures of towmembers of council; For organizations without council, the Authorization should bear the signature of the executive director.
7 / 1. Valid Identification Paper of the Chief Representative / ①Foreigners: Passport and the copy of visa page
②Compatriot from Taiwan: China Re-entry Permit for Taiwan Compatriots and the copy of Taiwan ID
③Compatriot from Hong Kong or Macau: Hong Kong and Macau ID and the copy of China Re-entry Permit for Hong Kong & Macau Compatriots.
④Chinese: ID; forcompatriot who holds PRC passport: passport and copy of certificate of foreign country's long-term residence. / The original script needs to be checked and furnish accredited No-Criminal Certification.
2. Resume of the Representative / The representative’s education background and recent working experience need to be listed. / Signed by the representative.
8 / Lease contract of the office location / ①Documents required for rented office: valid lease contract or Property Ownership Certificate and Lease Permit of the landlord (the copy of business license is required if the landlord has the permit to operate real estate leasing)
②Documents required for bought office: the copy of Property Ownership Certificate, or if the Property Ownership Certificate has not been issued yet, the copies of Purchase Contract and the invoice are required. / ①The office should locate in foreign affairs involved guesthouse, hotel, commercial building.
②The signee of the lease contract must be officially authorized by the organization.
③The original lease contract needs to be checked.
9 / Name criterion / Country/Region + Name of organization + City + Representative Office / Ex: Hong Kong ABC Association Shenzhen Representative Office
Ex: America ABC Association of Advancement Shenzhen Representative Office
10 / Other necessary materials / The above-mentioned materials should be real and effective, attached with Chinese vision or filled in Chinese. The materials should be notarized by the local Notary Office and authenticated by the Chinese Embassy.
P.S.: 1. The documents in foreign language prepared by the applicant must be attached with a Chinese version.
2. Applicants should prepare 1 original script and 3 copies (one of the three needs to be 2-side-copy)
Undertake Unit: Shenzhen foreign economy & trade service centre
Address:Rm603, Sheji Building, No8, East Zhenghua Road, Futian District,Shenzhen
Contact:Mr. Dai & Mr. Chen Tel：83786886 83786025