Chapter Advisors’ Handbook
Indiana Association
2017-2018
Business Professionals of America, Indiana Association
Chapter Advisors’ Handbook
Part 1
DATES
DEADLINES
FORMS
Please use the calendars on the following pages for your Indiana Association planning. The deadlines for all forms (and how/where each should be sent) are also listed under their respective months on the SUBMISSION DEADLINE DETAILS pages following the calendars. Turn to the appropriate month’s section to obtain the forms you need to complete and submit for that month.
Note that most forms are also posted separately on either the national web site (bpa.org) or the state web site (indianabpa.org).
The ticket to a successful year--Communication!
· Check the state and national websites frequently. Throughout the year, you will receive important email updates/changes from the State Advisor; the Region Coordinators’ Advisory Council (RCAC) President, Tina McCloud; and the Executive Board through your region coordinator.
· It is very important that all deadlines be met. Should you have a problem or a question, please contact Debbie Darnell, State Advisor, at or 260-438-6618.
Business Professionals of America, Indiana Association
Chapter Advisors’ Handbook
2017-2018
TABLE OF CONTENTS
Part 1: Dates, Deadlines, Forms
2017-2018 Calendar 1-4
2017-2018 Deadlines Calendar 1-5
Submission Deadline Details 1-6
September Deadlines 1-9
Dress Code 1-10
Code of Conduct 1-11
Demerit Points (to be signed by all members) 1-12
Medical Release (to be signed by all members) 1-13
Member Code of Ethics (optional) 1-14
STN Release Form 1-15
Fall Leadership Conference (FLC) information 1-16
October Deadlines 1-17
Region President Application 1-18
November Deadlines 1-21
State Dues Invoice 1-22
December Deadlines 1-23
Trading Pin Contest Information 1-24
Hall of Fame Information and Nomination Form 1-25
January Deadlines 1-28
State-wide Officer Candidate Application 1-18
Executive Board Application 1-29
Chapter All-Star 1-31
February Deadlines 1-33
March Deadlines 1-34
April Deadlines 1-35
Indiana NLC Report/Pin Order 1-36
Date / Activity / LocationJune 4-8 (Sun-Thurs) / State Officer Orientation (required) / Embassy Suites Indianapolis North
July 14-22 (Fri-Sat) / SAAC/CEAC/Board Meeting / Dallas, TX
July 28-29 (Fri-Sat) / Executive Board Meeting / Hampton Inn & Suites Airport, Indianapolis
August 5-6 (Sat-Sun) / SOLT Meeting / Embassy Suites Indianapolis North
September 9-10 (Sat-Sun) / SOLT Meeting / Embassy Suites Indianapolis North
September 9 (Sat) / Executive Board Meeting / Embassy Suites Indianapolis North
September 15-16 (Fri-Sat) / Region Coordinator Retreat / Embassy Suites Indianapolis North
September 20-22 (Wed-Fri) / IACTE Conference / Marriott East, Indianapolis
September 26 (Tues) / Fall Leadership Conference / Government Conference Center, Indianapolis
SOLT Meeting (evening prior to FLC) / Courtyard by Marriott Capitol, Indianapolis
November 11 (Saturday)
November 11-12 (Sat-Sun) / Regional Officer Screening
SOLT Meeting / J. Everett Light Career Center
Embassy Suites Indianapolis North
November 17-18 (Fri-Sat) / Business, Marketing & Tech Ed. Conference / Wyndham Indianapolis West
November 17 (Fri) / SOLT BPA Booth at BMIT Conference / Wyndham Indianapolis West
November 18-19 (Sat-Sun) / Executive Board Meeting / Wyndham Indianapolis West
December 2-9 (Sat-Sat) / Regional Conferences / Various sites
December 16 (Sat) / RLC snow date / Various sites
January 6-7 (Sat-Sun) / SOLT Meeting / Embassy Suites Indianapolis North
February 2 (Fri) / Executive Board meeting / Embassy Suites Indianapolis North
February 3 (Sat) / Executive Board test audit
State Officer Screening / Embassy Suites Indianapolis North
TBD
February 3-4 (Sat-Sun) / SOLT Meeting / Embassy Suites Indianapolis North
March 9 (Friday) / SOLT to SLC / Marriott Downtown Indianapolis
March 10 (Saturday) / Executive Board to SLC / Marriott Downtown Indianapolis
March 11-13 (Sun-Tues) / State Leadership Conference / Marriott Downtown Indianapolis
April 7 (Sat) / Executive Board Meeting / Hampton Inn & Suites Airport, Indianapolis
May 9-13 (Wed-Sun) / National Leadership Conference / Great Wolf Lodge, Dallas, TX
2017-2018 Deadlines
Business Professionals of America
Indiana Association
Date / August, 2017 / Date / September, 201715 / Fall Leadership Conference (FLC) Registration and Payment Postmarked
Date / October, 2017 / Date / November, 2017
1 / National Membership Registration
4 / · State Membership Registration to be eligible for competition
· Regional Leadership Conference (RLC) Registration Online
27 / Region President Application / 15 / Diplomat Torch Award Submission for RLC
Date / December, 2017 / Date / January, 2018
1 / · STN’s Spreadsheet Submission
· Membership & RLC Payments Due / 19 / · SLC Registration online
· Pre-Judged Events submission
9 / Website Design Team Pre-Judge
Submission for SLC / 22 / State-wide officer application
16 / · Pin Design Contest Submission
· Indiana Hall of Fame Nominations / 31 / · Indiana Executive Board Application
· Advisor of the Year Nominations
· Chapter All-Star Nomination
Date / February, 2018 / Date / March, 2018
2 / Promotional Photography Virtual Event Submission / 1 / · BPA Cares Professional Awards
· National BPA Scholarship Application
16 / Virtual Event Submissions (except Promotional Photography)
21 / · Statesman Torch Award Submission
· BPA Cares Deadline for SLC
Date / April, 2018 / Date / May, 2018
1 / · National Leadership Conference and Hotel Registration Online
· NLC Pin Order Submission
· Ambassador Torch Award Submission
· National BPA Cares Submission
· Quality Chapter Distinction Submission
· Non-Virtual Competitive Events Pre-Submission
SUBMISSION and DEADLINE DETAILS
Items to be submitted / Sept / Oct / Nov / Dec / Jan / Feb / Mar / Apr / Submit to:Membership forms: Collect as members join / / / / For your files (bring forms to all conferences)
Fall Leadership Registration & Payment
(Secondary & Middle Level) / 15 / Postmark registration form & payment to:
Debbie Darnell
BPA State Advisor
PO Box 912
Huntington, IN 46750
Region President Application / 27 / Online: indianabpa.org
National Membership registration and fees / 1 / Online: bpa.org
Send National dues to national office.
State Membership registration to be eligible for competition / 4 / Online: indianabpa.org
Regional Leadership Conference (RLC) registration
(Secondary only) / 4 / Online: indianabpa.org
Diplomat (Region) Torch Award resumes / 15 / Online: bpa.org
State and Region Membership dues / 1 / Mail payment, copy of national invoice, and state dues invoice to:
Debbie Darnell
BPA State Advisor
PO Box 912
Huntington, IN 46750
Send Region dues to your Region Coordinator
Regional Leadership Conference Fees (RLC) / 1 / Online: indianabpa.org
Copy of registration & fees to:
Debbie Darnell
BPA State Advisor
PO Box 912
Huntington, IN 46750
STN Spreadsheet / 1 / debbie.darnell@
indianabpa.org
Items to be submitted / Sept / Oct / Nov / Dec / Jan / Feb / Mar / Apr / Submit to:
SLC Website Design Team Pre-Judge Submission / 9 / www.bpa.org
Pin Design Contest / 16 / debbie.darnell@
indianabpa.org
Indiana Hall of Fame Nominations / 16 / debbie.darnell@
indianabpa.org
State Leadership Conference Registration
(Secondary)
Middle Level: Follow instructions in ML Fall Newsletter / 19 / Online: indianabpa.org
Mail copy of registration & fees to:
Debbie Darnell
BPA State Advisor
SLC Registration
PO Box 912
Huntington, IN 46750
Pre-judged event projects and pre-submitted documentation for SLC / 19 / Submit online (www.bpa.org)
· Administrative Support Research
· Broadcast News Production Team
· Computer Animation Team
· Computer Modeling
· Digital Media Production
· Economic Research Individual
· Economic Research Team
· Entrepreneurship
· Global Marketing Team
· Graphic Design Promotion
· Network Design Team
· Video Production Team
· Interview & Advanced Interview Skills
(resume/cover letter)
State Officer Application / 22 / Online: indianabpa.org
Advisor of the Year Nomination / 31 / Link: https://goo.gl/forms/e2BPkbPFoe59Rg383
Chapter All-Star Nomination / 31 / Email: clara.valentine@
indianabpa.org
Items to be submitted / Sept / Oct / Nov / Dec / Jan / Feb / Mar / Apr / Submit to:
Executive Board Application / 31 / Electronic copy:
debbie.darnell@
indianabpa.org
Promotional Photography Virtual Event Submission / 2 / Online: bpa.org
Virtual Multimedia Event Submissions (except Promotional Photography) / 16 / Online: bpa.org
Statesman (State) Torch Award resumes / 21 / Online: bpa.org
BPA Cares submissions – to be recognized at SLC / 21 / Online: bpa.org
National BPA Scholarship Application / 1 / Online: bpa.org
BPA Cares Professional Awards / 1 / Online: bpa.org
NLC Competitors’ Drop / 14 - 30 / Email: debbie.darnell@
indianabpa.org
Phone: 260-438-6618
BPA Cares submissions – to be recognized at NLC / 1 / Online: bpa.org
Ambassador (National) Torch Award resumes / 1 / Online: bpa.org
National Leadership Conference and Hotel Registration / 1 / Online: bpa.org
NLC Pin order form / 1 / Electronic: debbie.darnell@
indianabpa.org
If ordering extra pins, mail form w/check to:
Debbie Darnell
BPA State Advisor
PO Box 912
Huntington, IN 46750
National Quality Chapter Distinction / 1 / Online: bpa.org
Non-Virtual Competitive Event Pre-submissions / 1 / Online: bpa.org
SEPTEMBER
Due this month
PCollect membership forms from members for your files (1-30)
¨ Find forms on indianabpa.org
¨ Collect as members join
¨ Bring forms to all conferences
üFLC Registration (Postmarked September 15)
Mail FLC registration form & payment to:
Debbie Darnell, IN State Advisor
Business Professionals of America
FLC Registration
PO Box 912
Huntington, IN 46750
Fall Leadership Conference (26)
Business Professionals of America
Indiana Association
Dress Code
The dress code for both male and female delegates will be applicable at Region State, and National Conferences. A member of Business Professionals of America, Indiana Association, represents not only themselves while at conferences but also their school, hometown, and the entire organization.
Business Professionals of America, Indiana Association, has established the three categories of attire described below.
Business Professional
All delegates are encouraged to wear Business Professional attire during conference activities. Interviews and individual/team presentations necessitate this category.
Men Women
Suit, dress shirt, and tie Dress
Dress Slacks, dress shirt, and tie Suit
Sport Coat, coordinated dress slacks, Skirt or dress slacks with coordinated
dress shirt, and tie blouse
Dress shoes Dress shoes
Business Casual
Men Women
Casual slacks (i.e., Khakis, cargo Casual slacks (i.e., Khakis, Capri
pants, etc.) pants, skorts, etc.)
Polo or other collared shirts Blouse
Sweater Sweater
Casual shoes (not tennis shoes) Casual shoes (not tennis shoes)
Business Professional or Business Casual attire must be worn by all delegates upon arrival at the conference and at all times during the conference. Jeans, tennis shoes, and other casual attire are unacceptable attire for the Business Professional and Business Casual categories. Skirt lengths should be no shorter than 3” above the knee. Body piercing, if any, should be conservative. Casual attire may only be worn in student rooms and on designated housing floors (3rd floor and above at SLC).
Casual
Casual attire may be worn in student rooms and on housing floors (3rd floor and above at SLC).
Men and Women Jeans or shorts, T-shirts, tennis shoes
The following is unacceptable for the Casual attire category: hats, tank tops, halter tops, tube tops, bare midriffs, cutoffs, flip flops, clothing or accessories with suggestive or inappropriate advertising or language, torn or ripped clothing, and bare feet. If a swimming pool is available, appropriate cover-up, including shoes, must be worn to and from the pool.
Revised 042001
Business Professionals of America, Indiana Association
CODE OF CONDUCT
(1) The term “delegate” shall mean any Business Professionals of America, Indiana Association member attending region, state and/or national conferences.
(2) Smoking by delegates is prohibited at all BPA functions.
(3) Official name badges are to be worn at all times in the conference facilities on the delegate’s attire and placed directly below the shoulder area for uniformity and visibility.
(4) Delegates shall abide by all conference rules.
(5) Student delegates will keep their adult advisors/chaperones informed of their activities and whereabouts at all times.
(6) Delegates can stay only at Business Professionals of America, Indiana Association, approved hotels while attending the conferences.
(7) Delegates shall not use their own cars to ride in or cars belonging to other delegates during the conference, unless accompanied by an authorized adult advisor.
(8) Dating and/or associating is permitted at authorized activities only and between official delegates only.
(9) No delegate shall be in possession of alcohol and/or illegal drugs at any time.
(10) Student delegates are not permitted in public dance halls, bars or clubs.
(11) Delegates shall respect and abide by the authority designated to the Business Professionals of America, Indiana Association Executive Board, presiding officers, committee chairpersons, and any adult advisor.
(12) Delegates are to attend all sessions of the conference.
(13) Male and female delegates are not to be in the same sleeping room at the same time unless accompanied by an advisor. Doors to sleeping rooms must not be propped open at any time.
(14) Delegates shall not throw items off of balconies or out of windows.
(15) Non-delegates (anyone not registered) are not permitted to attend any conference activity and are not permitted on hotel sleeping room floors.
(16) Curfew will be strictly enforced each night.
All local advisors, Executive Board members, Demerit Board members, and the State Advisor have the right and authority to issue demerits at any Business Professionals of America function. The assessment of points must be reported immediately to the proper authority. The following personnel have the authority to hear appeals: the Association Executive Board of Directors and/or the appointed Demerit Board members.
Business Professionals of America, Indiana Association
DEMERIT POINTS
Violation of the dress code 2 demerits
Unbecoming behavior 2 demerits
Curfew violation 2 demerits
Nonattendance of General Sessions 2 demerits
Dropping items off balconies or out of windows 5 demerits and member immediately sent home
Consumption of alcohol and/or illegal drugs 5 demerits and member immediately sent home
Damage to hotel property 5 demerits and member immediately sent home