GE
Aviation Sourcing Quality Specification
SUPPLIER SOURCE SUBSTANTIATION
Specification Number: S-1001
Issue Date : 10/30/2009
This specification is in addition to and in no way limiting, superseding, or abrogating any contractual obligation as required by the applicable procurement document.
Table of Contents
SectionTitle
- Purpose
- Source Substantiation Process Map
- Applicability
- Responsibility
- Other Requirements
Appendix
ASource Substantiation
BRequirements for Category I Classification
Definitions
- PURPOSE
This specification defines requirements for the Source Substantiation process for GE – Aviation Suppliers and Revenue Share Participants (RSP).
SOURCE SUBSTANTIATION PROCESS MAP
- APPLICABILITY
1.0The Source Substantiation process is required on Production and Class Y parts that include an Aviation drawing note "Vendor Substantiation Required" or "Vendor Substantiation Required for this Assy and for Certain Components”, and the applicable AVIATION Purchase Order (PO) or Purchase Agreement (PA) imposes this document (S-1001) and P1TF17 AVIATION SPECIFICATION “SOURCE SUBSTANTIATION ADMINISTRATIVE REQUIREMENTS”, ref. Appendix A.
2.0For Aviation drawings that include the note "Vendor Substantiation Required for Certain Components of the Assy", only the component drawings within the assembly that include the "Vendor Substantiation Required" note require Source Substantiation.
3.0Aviation drawings that include the Vendor Substantiation note for parts ordered as Engineering Class L or F parts do not require Source Substantiation.
4.0Source Substantiation requirements for RSP product, where AVIATION has delegated design responsibility to the RSP, are defined in S-477 AVIATION S-SPECIFICATION “QUALITY REQUIREMENTS FOR RSP’s WITH DESIGN RESPONSIBILITY”. RSP items supplied or manufactured to Aviation drawings must comply with this specification (S-1001).
5.0The GT7350, herein referred to as the Source Substantiation Plan (SSP) in the Electronic Vendor Substantiation System (eVSE), will be used for; New Parts, Source Changes (includes alternate Sources), Process Changes, Rework, and Administrative Changes.
IV.RESPONSIBLITY
1.0SSP Initiation
1.1For New Parts and Source Changes the originator (e.g. Aviation Sourcing, Sourcing Quality, Engineering, etc.) initiates GT7350, herein referred to as a SSP, and forwards the SSP to the Engineering function.
1.2For Process Change and Rework requests, the Supplier will originate and forward the SSPto the Aviation Sourcing or Quality Representative prior to implementing the change.
1.2.1Changes in Design (CID) must be evaluated by the Supplier for potential impact on significant operations and their sequence to determine if a Process Change SSP is required.
1.2.2Changes of sub-tier Sources for a significant operation, where the sub-tier does not manufacture the VSE required part complete, are considered Process Changes not Source Changes, e.g. changing heat treat sources.
1.3The Source information entered on the SSP, including the Source’s Commercial and Government Entity (CAGE) code, will be the Source that manufactures the VSE required part complete.
1.4For Suppliers identified as Supplier Design Integrators, the Supplier entered on the SSP will be either the Supplier Design Integrator or the Source that manufactures the part complete.
1.5Administrative Change SSP’s, or changes that do not exceed the approved process limits, do not have to be submitted for approval, but must be documented and maintained on file at the Supplier. The Supplier must assure that the change meets the definition of Administrative prior to selecting that type of SSP.
2.0Application of Requirements
2.1The Aviation Engineering function will establish the Engineering requirements, with input from the Materials Application Engineer (MAE) as required, and forward the SSP to the Aviation Quality Representative.
2.2The Aviation Quality Representative establishes the Quality requirements and forwards the SSP to the Supplier.
2.3For New Parts, Source Changes, and Rework (if there is a part number change), Aviation Sourcing will incorporate the SSP requirements on the PO/PA and forward the SSP to the Supplier.
2.4For New Part, Source Change, and Rework (if there is a part number change) type SSP’s, the Aviation Quality Representative will create a Quality Plan in IMPACT for the Supplier listed on the Aviation PO/PA.
3.0Source Substantiation Data (SSD)
3.1The Supplier will complete the Engineering and Quality requirements and include objective evidence in the SSD section of the SSP. The Supplier will forward the SSP to the Aviation Quality Representative for review, including the proposed list and sequence of significant operations.
3.2Reference S-478 AVIATION S-SPECIFICATION "SOURCE SUBSTANTIATION FORMAT - STRUCTURES CoE AND COMBUSTION CoE" and S-404 AVIATION S-SPECIFICATION "SOURCE SUBSTANTIATION AND PART CUT-UP DATA PACKAGE" for recommended formats to organize SSD for a SSP.
4.0Quality/Engineering Review and Approval
4.1The Aviation Quality Representative will review the SSD for accuracy and completeness, including the proposed list of significant operations, resolve Supplier issues as required, and, if acceptable, approve the SSP for Quality. The Quality Representative will forward the SSP to the Aviation Engineering function.
4.2The Aviation Engineering function, in conjunction with the MAE as required, reviews the SSD and, if acceptable, approves the SSP. Full SSP approval of the production process must be complete prior to shipment of VSE required items to Aviation, except as noted in Section V.6.0 Approval by Serial/Lot Number.
4.3For New Part and Source Change type SSP’s, an approved Aviation Engineering or Quality function, or the eVSE System, will update the Digital Workbench (DWB) for the approved Source that manufactures the VSE required part or component.
4.4The Aviation Quality Representative will update the IMPACT Quality Plan for the Supplier listed on the Aviation PO/PA.
4.5Aviation Sourcing, or the eVSE System, will notify the Supplier of SSP approval prior to shipment of the parts from the Supplier.
V.OTHER REQUIREMENTS
1.0Raw Material Testing
1.1Raw material testing of Source Substantiated product will be performed per the requirements of S-1000 AVIATION S-SPECIFICATION “AVIATION QUALITY SYSTEMS REQUIREMENTS FOR SUPPLIERS” and any additional requirements that may be specified by AVIATION on the SSP.
1.2Certified Laboratory Testing Applicability for Source Substantiation required product:
1.2.1The following items do not require testing at AVIATION approved laboratories, including any other exceptions defined on the SSP.
1.2.1.1Processing materials or consumables such as tungsten electrodes, brazing flux, stop-off material, grit blast and shot peen media, solvents for cleaning, inert gases (used for heat treatment, brazing, and welding), chemical processing solutions (i.e. acid activation, etching, anodizing, plating, conversion coating, stripping and cleaning solutions), and are not considered raw material.
1.2.1.2Dry Film Lubricants
1.2.1.3Paints
1.2.1.4Primers, excluding primers used for adhesive bonding
1.2.1.6Residue from cleaning, inspection processes, or masking materials
1.2.1.7Composite material tracer yarn, hot melt resin for tacking, and non-structural foam
2.0Post VSE Review (PVR)
2.1PVR Applicability
2.1.1Candidate parts for a PVR are VSE required parts that are new or transferred from one manufacturing Source to another.
2.1.2Part number changes on hardware in production at the same Source are not considered new and do not require a PVR, unless the original configuration required a PVR before the part number changed and the PVR was not completed.
2.1.3Parts identified as Priority Parts do not require a PVR (ref. S-1000 for PPR requirements).
2.2The Supplier will conduct the PVR 6-24 months after initial SSP approval, using the PVR Checklist located on the AVIATION Supply Chain Web Center, under Audits > Checklist when required by the SSP or as directed by the AVITAION Quality Representative. The AVIATION Quality Representative may, based on availability of the parts, modify the time period between initial SSP approval and the PVR. The review will be conducted at the Supplier and may include participation by AVIATION representatives.
2.3The Supplier will provide documents necessary to support the review process and will complete actions identified during the review.
3.0Certification of Special Processes
3.1When certification or qualification of equipment, processes, operators or inspectors is required by specification (or other referenced documents), the Supplier will assure certification is complete and documented for both in-house and sub-tier sources.
3.2Special Processes will be certified when used on Source Substantiation required parts or components. The Purchaser will designate each Special Process as Category I or Category II for each Supplier. Category I indicates that the Supplier is authorized to approve other Sources of that Category I Special Process. Approval as a subtier to a Category I supplier does not infer approval to accept GE work from GE or from other GE Suppliers. Acceptance of such work requires additional approvals. See Appendix B for classification requirements for Suppliers of Category I Special Processes. Any Supplier that has been designated as Category I (prime or sub-tier) cannot extend AVIATION Category I status to any other Source.
3.3For Supplier designed items, certification of Special Processes is required for:
3.3.1Special Processes listed on the Source Substantiation Listing (SSL).
3.3.2Non-destructive testing processes listed on the SSL.
3.3.3Metallic and/or non-metallic material testing laboratories when the material specification is listed on the SSL.
3.4The Purchaser will document categorization and specific approvals for a Supplier of Special Processes. Categorization is subject to change depending on the degree of compliance when compared to the Purchaser's assessment criteria.
3.4.1Supplier corporate entities, that have been granted Category I status for Special Processes, may extend the use of their approved Special Process Source(s) to any of their own corporate subsidiaries.
The following minimum requirements will apply:
3.4.1.1The corporate entity will be responsible for the proper identification and technical control of the Special Process Sources used by their subsidiaries.
3.4.1.2The corporate entity will maintain and provide a current listing of their approved Special Process Sources to their respective subsidiaries.
3.4.1.3The subsidiaries will identify the approved Special Process Source(s), selected for use, on the manufacturing or quality planning.
3.4.1.4The subsidiaries will define the methods of control in the subsidiary quality manual, procedure, or work instruction that relates to Special Processes, requirements, responsibilities, etc.
3.4.2For Special Processes on Source Substantiation required items, and when the Purchaser has granted a Supplier Category II status for a Special Process(es), the following requirements apply.
3.4.2.1The Supplier will use Special Process Sources certified by the Purchaser. A list of certified Sources of Special Processes is maintained in the “Yellow Pages” on the AVIATION Supply Chain Web Center (SCWC).
3.4.2.2Requests for certification of a new Special Process Source may be proposed to the Purchaser, subject to review and approval by the Purchaser prior to use and addition into the “Yellow Pages”.
3.4.2.3The certification of sources by the Purchaser assures potential capability of the Sources but does not guarantee continued satisfactory performance. Purchaser certification also does not constitute Source Substantiation approval. The Supplier will have responsibility for their purchased services and materials.
3.4.2.4AVIATION sites are considered a “Yellow Page” source when material is returned to AVIATION by direction of the Purchaser for the application of Special Processes.
3.4.2.5For Supplier designed items; the Supplier must use “Yellow Page” sources for processes identified on the SSL.
3.4.2.6Suppliers will maintain a list of Special Process Sources used, and assure those Sources are certified by the Purchaser prior to use.
3.4.2.7The Purchaser subscribes to Nadcap. The list of special processes for which the Purchaser requires and recognizes Nadcap accreditation is available on the SCWC. Suppliers seeking certification by the Purchaser for these special processes are required to obtain Nadcap accreditation in advance of a GE initial audit. Ongoing surveillance is required through Nadcap. The Purchaser reserves the right to waive this requirement in part or in whole at its sole discretion.
3.5For Special Processes on Source Substantiated hardware, S-400 AVIATION S-SPECIFICATION “Certified Materials Test Laboratories (CMTL): Metallic Materials” and S-450 AVIATION S-SPECIFICATION “CERTIFIED MATERIALS TEST LABORATORIES (CMTL): NON-METALLIC MATERIALS”, certified laboratories are required, except for coatings, which must meet the requirements of S-459 AVAITION S- SPECIFICATION “COATINGS EVALUATION LABORATORY AND PERSONNEL ACCREDITATION PROGRAM REQUIREMENTS”.
4.0Distributors: Suppliers identified as Distributors in the AVIATION SCWC Source Profile system must comply with S-411 AVIATION S-SPECIFICATION “PROCUREMENT AND CONTROL OF SOURCE CONTROL HARDWARE FROM A DESIGNATED DISTRIBUTOR”, and flow down the requirements of this specification (S-1001) and S-411 to manufacturers of Source Substantiation required items.
5.0Significant Operation/Sequence Changes
5.1Temporary changes that affect significant processes, including rework procedures, do not include Material Review Board (MRB) repair methods that have been approved through the MRB system. A Process Change type SSP must be created the first time a rework procedure is used if:
5.1.1The significant operation(s) in the rework procedure are outside the VSE approved process limits
5.1.2The rework procedure uses the same approved VSE process but is subsequently used on material in a different starting condition
5.1.3The rework could affect drawing or specification process or property requirements based on the number of times the rework procedure is used (i.e. accumulated time at temperature).
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5.2Occasionally, an unintentional or inadvertent change in a sequence/process may affect a limited number of parts. These parts must be identified on a SSP and restricted from shipping until the SSP is approved. However, if the sequence/process change results in a drawing nonconformance then the parts must be referred to MRB for disposition and a SSP is not required.
6.0Approval by Serial/Lot Number
6.1Approval of selected Serial or Lot numbered parts (herein referred to as Serial Number or SN) may be used after all SSP requirements are complete and when it is in the best interest to delay full Source Substantiation approval while the manufacturing process is being developed and evaluated by the AVIATION Engineering and Quality function. The Engineering function may modify the initial SSP requirements to accept selected parts by SN, for use without restrictions, provided the modifications are documented in the SSP for the affected SN’s. See Figure A “SN/LN Approval Process Map”.
6.2The AVIATION Engineering function may grant Full Approval when the Source has presented documented evidence that the process has been developed and satisfactorily meets all the SSP requirements.
6.3The Purchaser will determine when the SN process may be used and the Supplier must have a system to prevent shipping unapproved parts or groups.
6.4Approval by SN must not compromise hardware integrity, quality, or the ability to meet design requirements or intent. Parts approved by SN must be acceptable for use without restrictions.
6.5If at the desired time of part shipment, all Engineering and Quality requirements on the SSP are not complete by the Source, and the Engineering function determines that the initial SSP requirements can not be modified for the selected parts, then the selected parts may be partial released from the Supplier with prior authorization from the Aviation Quality Representative. The SN release process will not be used to partial release the selected parts, although the Aviation Engineering and Quality function may later authorize use of the SN release process if required.
6.6The rationale for using the SN release process will be documented in the SSP.
6.7For parts that are not serial or lot numbered, temporary numbers must be assigned and marked on the parts (or tag, if size dictates), to assure release of approved parts only. The temporary traceability marking to be applied to the parts or package tag must be specified on the SSP SN section.
6.8Engineering may approve and close a SSP for only the SN’s listed in the SSP. A separate SSP will be required if a production process is developed at a later time.
Serial/Lot Number Approval Process Map
Figure A
7.0Source Substantiation Control of United States Army Flight Safety Critical Parts (AFSP)
7.1For AVIATION drawings that reference “U.S. ARMY FLIGHT SAFETY PART” and P1TF94 AVIATION SPECIFICATION “SOURCE REQUIREMENTS FOR THE U.S. ARMY FLIGHT SAFETY PARTS PROGRAM”, the following definition replaces the definition of a significant process in P1TF17 and this specification:
7.1.1Significant Process – Any process, or element of a process, that generates a drawing critical characteristic, and/or a process that if changed could affect design intent, might affect; material structure, mechanical, chemical, or electrical properties; and cannot normally be evaluated without destructive testing.
8.0Re-Qualification of VSE Parts
8.1If a VSE part has not been in production during any 36 consecutive months after initial SSP approval at a Source then:
8.1.1The Source will notify the AVIATION Quality Representative prior to re-starting production, to determine if, and to what extent, additional qualification and/or testing may be required.
8.1.2The Aviation Quality Representative will consider any changes to the Source’s facility, process, personnel, and any drawing changes during the period of inactivity as potential factors to determine if a new SSP will be required.
9.0Drawing and specification characteristic data results, if required by the SSP, do not have to be included in the SSD if the results are included in the electronic Characteristic Accountability and Verification (eCAV) system. The associated eCAV reference number must be included in the SSD.
APPENDIX A
SOURCE SUBSTANTIATION
1.0SCOPE
This Appendix summarizes the requirements of P1TF17 and prescribes the procedure to establish a Supplier as an approved source for the applicable component or item. Requirements are also listed for any proposed change to a process or sub-tier source.
2.0REQUIREMENTS
2.1General
2.1.1Specification P1TF17 identifies typical processes considered significant; that is a process that if changed, could affect material structure, mechanical, chemical or electrical properties and cannot normally be evaluated without destructive testing and could affect design intent.
2.1.2The AVIATION PO/PA will specify requirements such as; processing documentation, inspection reports, lists, or other information required for evaluation by AVIATION prior to granting full Source Substantiation approval.
2.1.3All data requested for submittal to AVIATION for the review and approval process must be transmitted electronically and attached in the eVSE system unless the AVIATION Quality Representative approves specific alternate arrangements.