Council Meeting September 8, 2008
Council Chambers:
ROLL CALL: The City Council of Lincoln Center convened in regular session at 7:30 p.m. with Mayor Glenn M. Stegman presiding. (Stegman had been sworn in as Mayor on August 26, 2008, following the resignation of Mayor Del Vignery. Mayor Vignery had subsequently succumbed to cancer on September 6, 2008.) Councilmembers present: D. Leon Kingan, Joel Mahin, and Arletta R. Morse. Councilmember absent: Craig L. Ledet. Officials present: Attorney Daniel D. Metz, Clerk Rose M. Gourley.
VISITORS: Others in attendance for all or portions of the meeting: Pat Hinojas, Amy Hawkinson, Jamie Reynolds, Lori Spear, and Susan Wollesen.
MINUTES: Minutes of the August 11, 2008, regular meeting were approved as written.
PAYROLL VOUCHER: Payroll Voucher No. 08-08, for August wages and salaries in the amount of $46,865.15, was presented. A motion by Mahin, seconded by Kingan, to approve said Payroll Voucher, carried.
ACCOUNTS PAYABLE: Accounts Payable lists were reviewed. Invoices prepaid in August totaled $147,900.52. Unpaid invoices received to date totaled $79,284.41. Upon motion by Morse, seconded by Mahin, all said invoices in the amount of $227,184.93, were approved for payment.
DELINQ. ACCNTS.: The Governing Body reviewed a list of fourteen delinquent utility accounts totaling $1,983.78. Councilmembers felt that the size of the delinquent bill amounts might suggest the need for higher utility deposits.
COUNCIL VACANCY: Mayor Stegman asked that the election of President of the Council and appointment to the council vacancy be postponed until the entire Council could be present. The matter was tabled.
G O BONDS SERIES 2008: Pat Hinojos, Senior Vice President, Stifel, Nicolaus & Company, Inc., provided information regarding her firm’s financial advisory services. There followed a motion by Mahin, seconded by Kingan, to authorize the Mayor and City Clerk to execute the financial advisory services agreement with Stifel, Nicolaus & Co., Inc., as presented. Motion carried. Ms. Hinojos then addressed the items contained in the General Obligation Bonds – Series 2008, Tentative Financing Schedule, stating that the project was right on schedule for public sale of the bonds on October 13, 2008, and closing on November 6, 2008.
G O BOND RES. 08-08: Thereupon, there was presented to the governing body a Resolution entitled: “A RESOLUTION OF THE CITY OF LINCOLN CENTER, KANSAS, AUTHORIZING AND PROVIDING FOR THE PUBLIC SALE OF THE CITY’S GENERAL OBLIGATION BONDS, SERIES 2008, IN A TOTAL PRINCIPAL AMOUNT OF NOT TO EXCEED $360,000.00; SETTING FORTH THE DETAILS OF SAID PUBLIC SALE; AND PROVIDING FOR THE GIVING OF NOTICE THEREOF.” Thereupon, the Resolution was considered and discussed; and on motion of Morse, seconded by Mahin, the Resolution was adopted by a majority vote of the members present, it was given No. 08-08, and directed to be signed by the Mayor and attested by the City Clerk.
Following explanation of securities Rule G-23, Mahin moved to give consent for Stifel, Nicolaus & Company, Incorporated, to purchase and/or participate in the underwriting of the above-referenced bond issue. Motion seconded by Morse, carried.
GAAP WAIVER RES. 08-06: There came on for consideration Resolution No. 08-06, entitled “A RESOLUTION BY THE GOVERNING BODY OF THE CITY OF LINCOLN CENTER, KANSAS, CONCERNING THE FINANCIAL REPORTING FOR THE CITY OF LINCOLN CENTER, WAIVING GAAP.” Said Resolution waives the requirements of K.S.A. 75-1120a (a) regarding the financial statements and reporting for the year ending 2008. Morse moved to adopt said Resolution. Motion seconded by Mahin, carried.
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NHRV PLAN RES. 08-05: Clerk Gourley explained that the current Neighborhood Revitalization Plan would expire at the end of 2008. It had been proposed that the plan be renewed to expand the program area to include all areas inside the City limits. Resolution No. 08-05, calling for notice of an 8:00 p.m. public hearing to be held on October 13, 2008, was reviewed. There followed a motion by Kingan, seconded by Mahin, that Resolution No. 08-05 be adopted. Motion carried.
KMEA POWER RES. 08-07: There came on for consideration Resolution 08-07, entitled: “A RESOLUTION OF THE CITY OF LINCOLN CENTER, KANSAS, AUTHORIZING THE EXECUTION OF A POWER PURCHASE AGREEMENT BETWEEN THE CITY OF LINCOLN CENTER, KANSAS, AND THE KANSAS MUNICIPAL ENERGY AGENCY RELATING TO THE PURCHASE OF ELECTRICITY BY THE CITY FROM THE KANSAS MUNICIPAL ENERGY AGENCY FOR SALE OR USE BY THE CITY (MID-KANSAS/BASELOAD POWER SUPPLY).” The Power Purchase Agreement outlined the terms and conditions under which the City would purchase power and energy and other services from KMEA. Following a short discussion, and upon motion by Morse, seconded by Kingan, Resolution 08-07 was adopted by majority vote of the members present.
RED FLAG RULE: Clerk Gourley reported on the Federal Trade Commission’s new “Red Flag” rules regarding implementation of a written program to detect, prevent and mitigate instances of identity theft. The new rules identify utilities as “creditors” required to implement these policies by November 1, 2008. Upcoming workshops are being offered by Kansas Municipal Utilities (KMU) to assist municipal utilities with plan development. Ms. Gourley said she had registered two employees for the workshop in Russell on October 8, 2008. She said attendees were encouraged to bring along a laptop computer for use in drafting the Identity Theft Prevention Program during the workshop. Because the City did not own one, she asked that the Governing Body authorize the purchase of a laptop computer as soon as possible, not only for the workshop, but for the ability to allow office employees to work from remote locations when necessary. Council authorized said purchase.
ENGINE REPAIRS: Ted Bunn, B. C. & T. Bunn, Inc., had provided a written progress report, dated August 24, 2008, for the work being done on the Superior engines at the power plant.
WATER SUPPLY: Mayor Stegman reported on a meeting held last week with Schwab-Eaton engineers Chris Cox and Stuart Porter regarding the status of the new water well. It was expected that, once the new well was in operation, the east Woody and Tunnel wells would be placed in “stand-by” mode and the water plant would be by-passed. The new well would become part of the Gabelmann well field and the existing east Gabelmann well would be placed in “stand-by” mode. Water Rights Applications had been prepared by Douglas Helmke, Licensed Geologist with Kansas Rural Water Association, and were ready for submission. Upon motion by Morse, seconded by Kingan, Mayor Stegman and Clerk Gourley were authorized to sign and submit the appropriate documents to the Kansas Division of Water Resources.
SCOUT CABIN ROOF: No new information was available regarding the replacement of the scout cabin roof. The Governing Body discussed options for roofing material. It was suggested that the scoutmaster be contacted to obtain his opinion.
RV PARK: Correspondence had been received encouraging the Council to favor the possibility of constructing an RV Park. It was suggested that a couple of spaces might be improved upon, in the same vicinity as being presently used, by upgrading the electric service and applying some surface material. In the future, when it was no longer needed for its present purpose, the area of the lime pit might be an attractive option for a larger area.
CLERK CERTIFICATION: Clerk Gourley requested permission to register Deputy City Clerk Heather Simms in the Municipal Clerks Certification Institute. The Institute is a four-year program sponsored by the City Clerks and Municipal Finance Officers Association of Kansas (CCMFOA) and Wichita State University. Clerk Gourley explained that the program is designed to encourage continuing education and professionalism in the Municipal Clerk’s office. She said she had attended the Institute and had become a Certified Municipal Clerk in the mid eighties. The certification program would require
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attendance for one week in November in each of the four years, and was presently being held at the Marriott Hotel in Wichita. There followed a motion by Morse, seconded by Mahin, to approve the Deputy Clerk’s attendance at the Certification Institute. Motion carried.
EMPLOYEE DINNER: The annual city employee appreciation dinner was set for December 4, 2008, at 6:30 p.m., to be held at the Lincoln County Safety Center.
NEWSPAPER TABLOID: John Baetz, Publisher of the Lincoln Sentinel-Republican, had submitted a proposal for the City to purchase advertising in a special “Dollars and Cents” insert to the newspaper being slated for October 23, 2008. He had provided pricing information and suggested the City purchase a full page ad to be customized to fit the City’s needs. Council discussed the proposal and decided not to purchase any advertising at this time. It was thought that energy and water conservation would be more appropriately addressed in the spring, and the City already had those issues covered in the “Eco@home” publication.
CHAMBER DANCE: Susan Wollesen and Lori Spear, Lincoln Area Chamber of Commerce, asked the Governing Body to allow the use of the tennis court in the City Park on September 27, 2008, during the Lincoln Alumni weekend. Weather permitting, the Chamber proposed to sponsor a dance with a live band from 8pm to midnight. They wanted to block the entrances to the park in order to collect a $5.00 cover charge for the event. The Governing Body had no objection to the dance, and suggested the City Superintendent be contacted to outline the assistance needed. There was also a request to have a “beer garden” in conjunction with the dance. The cereal malt beverage license requirements for a special event were explained. There followed a motion by Morse, seconded by Mahin, that the Governing Body approve a temporary additional location license, providing that a “general retailer” license holder is willing to lend its license to the event, and appropriate documentation, accompanied by a $25.00 fee, is provided to the City Clerk. Motion carried.
AIRPORT SPCC PLAN: Upon motion by Morse, seconded by Mahin, the Schwab-Eaton, P.A., proposal to prepare a SPCC plan for the airport, in the amount of $1400.00, was approved.
MISCELLANEOUS: Councilmember Kingan provided a letter from Jamie Reynolds asking the City Council to consider him for the vacant council position.
Councilmember Morse commended the City Crew for all the hard work this summer under difficult conditions and no extra help.
ADJOURNMENT: There being no further business, Mahin moved to adjourn. Motion seconded by Kingan, carried. Council adjourned at 8:42 p.m.
S/ Rose M. Gourley
City Clerk