Contract Insurance Requirements

CONTRACT INSURANCE REQUIREMENTS

Mayor’s Office for People with Disabilities

AccessChicago 2016 Exhibitors

A.Insurance Coverage Required for Businesses that will sell products and/or services at AccessChicago 2016.

Exhibitor must provide and maintain at Exhibitor's own expense, during the term of the Agreement and during the time period following expiration if Exhibitor is required to return and perform any additional services, the insurance coverage and requirements specified below, insuring all operations related to the Agreement.

1)Workers Compensation and Employers Liability

Workers Compensation Insurance as prescribed by applicable law, covering all employees who are to perform services under this Agreement and Employers Liability coverage.

Statutory limits, with Coverage B – Employers Liability limits of:

Bodily Injury by Accident$100,000Each Accident

Bodily Injury by Disease$100,000Each Employee

Bodily Injury by Disease$500,000Policy Limit

2)Commercial General Liability

Commercial General Liability Insurance must be maintained with limits of not less than $1,000,000 per occurrence for bodily injury, personal injury and property damage liability. Coverages must include but not be limited to the following: all premises and operations, products/completed operations, separation of insureds, defense and contractual liability (not to include Endorsement CG 21 39 or equivalent).

The City and others as required by Agreement must be named as an additional insureds under the policy. Such additional insured coverage shall be provided on ISO form CG 2026 or a form acceptable to City. The additional insured coverage must not have any limiting endorsements or language under the policy such as but not limited to, Exhibitors sole negligence or the additional insured’s vicarious liability. Exhibitor’s liability insurance shall be primary without right of contribution by any other insurance or self-insurance maintained by or available to the City.

3)Automobile Liability (Primary and Umbrella)

When any motor vehicles (owned, non-owned and hired) are used in connection with work to be performed, the Exhibitor must provide Automobile Liability Insurance with limits of not less than $1,000,000 per occurrence for bodily injury and property damage. The City is to be named as an additional insured and others as required by Agreement with the City on a primary, non-contributory basis.

B.Additional Requirements

1)Evidence of Insurance. Exhibitor must furnish the City, Mayor’s Office for People with Disabilities, Attn: Frida Morales, 2102 W. Ogden Ave., 60612, original certificates of insurance and endorsement(s), or such similar evidence, to be in force on the date of this Agreement, and renewal certificates of insurance and endorsement(s), or such similar evidence, if the coverages have an expiration or renewal date occurring during the term of this Agreement. Exhibitor must submit evidence of insurance prior to Agreement award. The receipt of any certificate does not constitute agreement by the City that the insurance requirements in the Agreement have been fully met or that the insurance policies indicated on the certificate are in compliance with all Agreement requirements. The failure of the City to obtain certificates or other insurance evidence from Exhibitor showing compliance with the requirements of the Agreement is not a waiver by the City of any requirements for Exhibitor to obtain and maintain the specified coverages. Exhibitor must advise all insurers of the Agreement provisions regarding insurance. The City reserves the right to obtain complete, certified copies of any required insurance policies at any time.

2)Failure to Maintain Insurance. Non-conforming insurance does not relieve Exhibitor of the obligation to provide insurance as specified herein. Nonfulfillment of the insurance conditions may constitute a violation of the Agreement, and the City retains the right to stop work until proper evidence of insurance is provided, or the Agreement may be terminated.

3)Notice of Cancellation, Material Change or Violation. Exhibitor must provide for 60 days prior written notice to be given to the City in the event coverage is substantially changed, canceled, or non-renewed.

4)Insurance Requirements for subcontractors. Exhibitor must require all subcontractors to provide the insurance required herein, or Exhibitor may provide the coverage for subcontractors. All subcontractors are subject to the same insurance requirements of Exhibitor unless otherwise specified in this Agreement. Exhibitor shall be responsible for verifying each subcontractor complies with the required insurance provisions herein, and Exhibitor must ensure that the City is an additional insured on insurance required from subcontractor.

5)Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions on referenced insurance coverages must be borne by Exhibitor.

6)Waiver of Subrogation. Exhibitor hereby grants to the City a waiver of any right of subrogation which any insurer of said Exhibitor may acquire against the City by virtue of the payment of any loss under such insurance. Exhibitor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer(s).

7)No Limitation as to Exhibitor Liabilities. The Exhibitor expressly understands and agrees that any overages and limits furnished by Exhibitor in no way limit the Exhibitor's liabilities and responsibilities specified within the Agreement or by law.

8)No Contribution by City. Any insurance or self-insurance programs maintained by the City do not contribute with insurance provided by the Exhibitor under the Agreement.

9)Insurance not limited by Indemnification. The required insurance to be carried is not limited by any limitations expressed in the indemnification language in this Agreement or any limitation placed on the indemnity in this Agreement given as a matter of law.

10)Insurance limits maintained by Exhibitor. If Exhibitor maintains higher limits than the minimums required herein, the City requires and shall be entitled to coverage for the higher limits maintained by the Exhibitor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

11)Joint Venture or Limited Liability Company Policies. If Exhibitor is a joint venture or limited liability company, the insurance policies must name the joint venture or limited liability company as a named insured.

12)Other Insurance Obtained by Exhibitor. If Exhibitor or subcontractor desires additional coverages, the party desiring the additional coverages is responsible for the acquisition and cost.

13)City Property and Exhibitor Property. Exhibitoris responsible for all loss or damage to City property at full replacement cost. Exhibitor is responsible for all loss or damage to personal property (including material, equipment, tools and supplies) owned, rented or used by Exhibitor.

14)City’s Right to Modify. Notwithstanding any provision in the Agreement to the contrary, the City’s Risk Management Office maintains the right to modify, delete, alter or change these requirements.

Please forward copies of documents with a copy of your company’s current Illinois business license as soon as possible, but no later than July 1, 2016to Frida Morales either by fax, email or mail:

-Fax: 312-746-5787

-Email:

-Mail: Mayor’s Office for People with Disabilities, 2102 W. Ogden Ave., Chicago, IL 60612, Attn: AccessChicago 2016-Frida Morales