Scout Expedition Challenge 19-21 May 2017
Information - General /
Date: / The aim of the weekend is to enable Scouts to complete their Expedition Challenge:
“Take part in an expedition over two days (including a night away) with at least three friends. Be involved in the planning of the expedition, complete relevant training and be properly prepared.
During the expedition:
  1. Play a full part in the team.
  2. Journey for at least four hours each day.
  3. Use a map to keep track of where you are.
  4. Stay overnight at a hostel or other suitable venue, or camp overnight at a suitable
site.
  1. Cook the evening meal and breakfast.
  2. Achieve at least one goal, agreed with your Leader before the expedition.”
Scouts can either undertake a hike expedition or a cycle expedition
Scouts will arrive Friday evening and plan their route, based on key locations they have to visit over the two days with an overnight stop. We will also give themrefresher training on using a map, compass and safety during the evening and they will decide what their “goal” for the expedition will be.
The organisers will provide the food for cooking over the weekend.
Scouts can attend as full Teams (min 4) or individually or in smaller groups and we will join them up with another group.
In preparation, we ask that Scouts organise their own personal kit, tents to sleep in (and cooking equipment.They will only carry a day sack with essentials during the hike/cycle, not all their equipment.Please ensure your Scouts are prepared.
Scouts should be capable of walking for 4 hours over light hilly ground or being able to cycle to on hilly roads. Familiarity with a map, grid references and bearings essential although we will provide a fresher.
A Leader or parent should attend the weekend with their Troop and they are welcome to help with the training and manning check points. They don’t have to cycle if their Scouts are cycling. There will be no cost and meals and indoor accommodation will be provided.
19–21 May 2017
Location: / Ferny Crofts, New Forest
Arrival: / From 6-7.30pm Friday
Departure: / From 3-4pm Sunday
Cost: / £30per Scout for the hike expedition
£40per Scout for the cycle expedition
Payment: / Please pay by Group cheque made payable to “Hampshire County Scout Council”
Bookings: / Please initially book by e mail to
Please pay the camp fees in advance using the attached form and send it to
9A Burwood Grove, Hayling Island PO11 9DS(Phone Dominic 02392 465482
e-mail )
Scout Expedition Challenge 2017
Information - Hike /
Date: / 19-21 May 2017
Location: / The Hampshire Scout Expedition Challenge weekend will be based at Ferny Crofts Scout Activity Centre, in the New Forest. Ferny Crofts will be the starting point, finishing point and overnight campsite for the Expedition Challenge hike.
Cost: / £30 (includes food and camp fees)
Report in: / 6.00-7.30pm Friday
Duration: / The expedition Challenge requires you to walk for at least 4 hours each day. You also have to camp overnight and prepare your own meals.
Details: / On reporting in, instructions will be given and departure time(s) allocated. The equipment required for each hike will be checked before the team leaves the camp.
Kit: / During each segment of the hike, each Team must have at least one rucksack (day sacks are permitted to spread the load), containing spare clothing, water, torches (for reading the map if you are late back), personal first aid kit, some extra food and a survival bag, and your food for the lunch meal, which will be eaten during the hike. The equipment carried by each team will be checked before the team is allowed to start a hike.
Each Scout must wear hike boots or equivalent strong shoes, and have a waterproof coat and waterproof trousers.
An OS Leisure Map 22 1:25000, a whistle and compass are essential equipment for each team.
If any item is missing, the team will not be allowed to take part.
Route: / Teams will undertake two different hikes (one on Saturday and one on Sunday), each starting and finishing at Ferny Crofts. Each Team must plan its own route to and from Ferny Crofts, taking in the given check points in the correct order, the route to be completed solely on foot.
EACH TEAM MUST REPORT THEIR ARRIVAL BACK AT FERNY CROFTS TO THE ORGANISING TEAM AT THE END OF EACH HIKE.
Each Team member must supply a permission to attend form when reporting in.
Contact: / For more information please contact: Norman
The organisers can cover the Nights Away Permit for everyone.
Scout Expedition Challenge 2017
Information - Cycling /
Date: / 19-21 May 2017
Location: / The Hampshire Scout Expedition Challenge weekend will be based at Ferny Crofts Scout Activity Centre, in the New Forest. The cycle will be through the Forest.
Cost: / £40
Report in: / 6.00 -7.30pm on Friday
Duration: / The expedition Challenge requires you to cycle for at least 4 hours each day. You also have to camp overnight and prepare your own meals.
Details: / On reporting in, instructions will be given and departure time (s) allocated. The equipment required and route planned for the cycle ride will be checked before the team leaves the camp.
Kit: / Each scout wishing to take part in the Expedition Challenge Cycle Ride will be required to supply their own bike (mountain bikes recommended) with working lights, a helmet and hi-viz vest. During the cycle ride, each person should have a 40 litre rucksac, containing spare clothing, water, torches (for reading the map if you are late back), personal first aid kit, some extra food and a survival bag, sleeping bag, and your food for the lunch meal, which will be eaten during the ride. The equipment carried by each team will be checked before the team is allowed to start the cycle ride.
Each Scout must wear suitable clothing for cycling, and have a waterproof coat and waterproof trousers.
OS Leisure Maps 22&29 1:25000, a whistle and compass are essential equipment for each team.
If any item is missing, the team will not be allowed to take part.
Route: / Teams will undertake a two day cycle ride (starting on Saturday and returning on Sunday), starting and finishing at Ferny Crofts with an overnight stop in the New Forest. Each Team must plan its own route to and from Ferny Crofts, taking in the given check points in the correct order, the route to be completed solely by bike and ferry.
EACH TEAM MUST REPORT THEIR ARRIVAL AT THEIR DESTINATION TO THE ORGANISING TEAM AT THE END OF EACH LEG OF THE CYCLE RIDE.
Each Team member must supply a permission to attend form when reporting in.
Contact: / For more information please contact: Mike at
The organisers will cover the Nights Away Permit.
Booking Ref
/ Scout Expedition Challenge
Camp 2017
Booking Form
Group Name
Scouts
Fees / Cost / Numbers /
Total (£)
Hike Challenge / £30 per person
Cycle Challenge / £40 per person
Total
Number of Leaders attending
All PC FORMS ATTACHED
/
Yes / No
Leaders in charge Contact Details
Name Phone number
Postal Address
E mail Address
Scout Name / Hike fees @ £30 / Cycle fees
@ £40 / PA Form
1 / Y/N
2 / Y/N
3 / Y/N
4 / Y/N
5 / Y/N
6 / Y/N
7 / Y/N
8 / Y/N
9 / Y/N
10 / Y/N
11 / Y/N
12 / Y/N
13 / Y/N
14 / Y/N
15 / Y/N
16 / Y/N
17 / Y/N
TOTAL

Please duplicate this form and use the names section only if you have more then 17 scouts.

Office Use Only / Payment by / Amount / Payment by / Amount / Payment by / Amount
£50 / £2 / Cheques
£20 / £1
£10 / 50p / Number of Cheques
£5 / Silver / Copper
Form OK / Permission to CampOK / Totals OK / Payment / Initials
Zone / Letter / Bands / Forms / Pitch / Ref #


Personal Kit List

(Please bring old clothes, and remember that it can be cold and wet even in May)

Essential Clothing

2 Warm Shirts

2 Jumpers

2 Pairs of Trousers

2 Pairs of Socks

2 Changes of Underwear

Handkerchiefs/tissues

Warm Coat or Fleece

Waterproofs

Hiking Boots &/or Strong Trainers

Spare Trainers

Warm Hat

Gloves

Sleeping Kit

Sleeping Bag

Sleeping Mat

Blanket

Pyjamas

Essential Kit

Day rucksack

Plate, Bowl & Mug

Knife, Fork and Spoon

2 Old Tea Towels

Wash Kit

Towel

Torch

Spare Torch Batteries

Poly Bag for wet Clothes etc.

Pen or Pencil

Paper

Medicines - if necessary

Team Equipment

Sleeping tents (cyclists & hikers)

2 burner stove and gas/petrol

Frying pan

Measuring jug

2 dixies (approx 1.5)

Cooking utensils

Matches

Tea Towel

Further cooking equipment if there are any dietary requirements

OS Leisure Map 22 (New Forest) and a compass

Cyclists Only

Mountain Bike

Hi viz vest,

Helmet,

Puncture repair kit,

Bike lights ( no plan to cycle at night but just in case required)

This form is to be filled in by the Parents / Guardians of all Scouts attending the camp/hike. It gives the Camp First Aider / Camp Leader, your authority to sign on your behalf, any papers needed by the medical authorities in case of emergency hospital treatment, plus permission to take part in any shooting activities.

I give permission for: ______

of ______Scout Group

to attend the Scout Expedition Challenge at: Ferny Crofts
from: 19th to 21stMay 2017

I will inform you if he/she has been in contact with any infectious diseases within the 3 weeks prior to the event, and any medicines, diet etc that have to be taken / followed during the event, and with the appropriate hospital concerned if under current treatment. If he/she has to take pills or medicine, I will hand them to you clearly marked with his/her name and exact dose on arrival at the campsite.

Has she/he been in contact with any infectious diseases within the 3 weeks prior to the camp?Yes No

Medicines currently being taken: ______
Medicines must be clearly labeled with person’s name, name of drug, storage requirements, frequency, and dosage.

Details of any medical treatment that they are currently receiving: ______
______

Has she/he been immunized against tetanus in the last 3 years?  Yes No
If No, date of last tetanus immunization: ____/______/_____

Please list any allergies to
food, medicines or other etc. ______

National Health Service Number is ______

Name and address of Family Doctor: ______

______

______

Telephone number: ______

Date of birth: ____ / ______/ _____

Troop’s Home Contact: ______

Home Contact’s telephone number: ______

Home address: ______

______

Home Telephone number: ______

She/he can swim 50 metres & tread water.  Yes No

Please list any special dietary needs. ______

Please list any special needs? ______

I understand that the CampLeader reserves the right to send any participants home if necessary. If it becomes necessary for my child to receive medical treatment and I cannot be contacted by telephone or any other means to authorise this, I hereby give my general consent to any necessary medical treatment and authorise the Camp First Aider / CampLeader camp to sign any document required by the hospital authorities.

Signed: ______(parent/guardian)

Date: ____ / ______/ _____

Parental Consent Form -Shooting Activities

Specific parental permission is needed before a young person can take part in shooting activity.
(Please read carefully and sign the declaration below)

THE FIREARMS ACT 1968 - Section 21

Prohibits the possession of a firearm and ammunition (under any circumstances), by any person who has been convicted of a crime and sentenced to a term of imprisonment (or equivalent for young persons) of 3 months or more. The prohibition applies in all circumstances, including handling and firing at an approved club or at any shooting event, where a certificate is not ordinarily required.

It also applies to the POSSESION or USE of other categories of firearms and ammunition such as AIRGUNS or shotgun cartridges for which a certificate is not needed.

A sentence of 3 months to 3 years attracts a 5-year prohibition, shorter ones no prohibition but a longer one means life ban.

I have noted the arrangements and give permission for: ______(Name of young person) to take part in Air Rifle, Air Pistol, Rifle or Laser Clay Shooting.

Please state whether your son/daughter has a disability or condition that may be affected by this activity. ______
______

Please indicate details of any medical treatment that they are receiving at the moment: ______
______

Firearms act 1968 declaration:
(This is a Legal Requirement and must be signed)

I ______hereby declare my

son/daughter ______is not subject to the restrictions stated above in section 21 of the firearms act 1968.

Name ______

Signature: ______Date ___ / ____ / ____

PLEASE PROVIDE ANY OTHER RELEVANT INFORMATION OVERLEAF.

ALL INFORMATION SUPPLIED WILL BE TREATED IN THE STRICTEST CONFIDENCE.

Occasionally, photographs from the camp and its activities are used in Scouting newsletters, parent’s evenings and promoting the camp etc. Care is taken to ensure that the photos are appropriate and reflect Scouting at its best.

All activities will be run in accordance with The Scout Association’s safety rules. No responsibility for the personal equipment/clothing and effects can be accepted by the

camp organisers and The Scout Association does not provide automatic insurance cover in respect to such items.