Job Description
Job title Treasury Finance Assistant
Job reference LAE2447
Department Finance
Location 89 Albert Embankment
Reports to Financial Accounting & Systems Manager
Job Purpose/Summary
The post holder will be the main point of contact for all banking queries and banking administration as well as income processing duties. They will also be responsible for petty cash and the processing of gift aid claims and a number of bank and control account reconciliations and other treasury tasks.
Key Facts & Figures
The Charity has over 60 bank accounts most of which are managed by the treasury team.
Key relationships
1. Treasury Team Supervisor
2. Financial Accounting and Systems Manager
3. Bank Service Centres
4. Staff members in various of the charity's departments
5. Heads of Department
Accountabilities (Duties & Responsibilities)
1. The post holder would be the initial point of contact for all banking queries and will need to liaise with the relevant bank to ensure any issues are satisfactorily resolved.
2. Responsible for all administration with regard to the operation of the charity’s bank accounts and banking operations; this includes opening and closing bank accounts, stopping cheques and setting up standing orders etc.
3. Ensure that all bank mandates are up to date and in line with Marie Curie policies.
4. Assisting with the preparation and banking of income received, deputising for the cashier in their absence.
5. Posting of cashbook and other income processing.
6. Processing and posting of data from the fundraising database into the finance system.
7. Responsible for the administration and control of Petty Cash floats throughout the Charity.
8. Responsible for the issue, administration and control of other floats held throughout the Charity.
9. Completing and filing gift aid returns with HMRC, as well as posting relevant journals and reconciling the related control accounts.
10. The post holder will be responsible for completing a number of bank reconciliations and control account reconciliations.
11. Downloading bank reports using online banking application.
12. Importing of bank transactions into the finance system on a daily basis.
13. To undertake ad hoc duties as required by the Treasury Team Supervisor and Financial Accounting and Systems Manager.
General
In addition to the specific duties and responsibilities outlined in this job description, all Marie Curie Cancer Care employees should be aware of their specific responsibilities towards the following:
· Marie Curie Cancer Care operates a no-smoking policy. The post holder should either be a non-smoker or be prepared not to smoke in any Charity premises, grounds or vehicles or when on Marie Curie Cancer Care business outside the office.
· Adhere to all health and safety and fire regulations and to co-operate with the Charity in maintaining good standards of health and safety.
· Uphold ethical and professional standards and not behave in a manner that is likely to bring the Charity into disrepute.
· Promote and sustain a responsible attitude towards equal opportunities and diversity within the Charity.
· Demonstrate a commitment to ongoing registration requirements or any national professional or occupational standards associated with the role.
· Demonstrate a commitment to ongoing learning and development and to participate in any training relevant to the role.
· For designated roles, the post holder will be responsible for health & safety, business continuity planning and/or risk management. (These responsibilities will be notified on appointment).
This job description is not exhaustive. It merely acts as a guide and may be amended to meet the changing requirements of the charity at any time after discussion with the post holder.
/ Marie Curie Cancer CarePerson Specification
Job title Treasury Finance Assistant
Job reference LAE2447
1. Skills/ Abilities / § Numerate
§ Excellent communication skills
§ Ability to use financial software packages
§ Good IT skills (Intermediate Excel)
§ Good attention to detail
§ Ability to critically examine records and identify errors
§ Able to work under pressure and own initiative.
§ Team player / § Sun accounts
§ Visions
§ Excel, Word (intermediate)
§ Other databases / CV & Interview
2. Knowledge / § Financial controls and procedures.
§ Double entry book keeping
§ Bank systems
§ Income processing particularly cash books and bank reconciliations. / § Banking
§ Charity fundraising
§ Credit Card or expense processing. / CV & Interview
3. Qualifications/
Education/ Training / § Proven academic record / § Studying for accountancy qualifications. / CV & Interview
4. Experience / · Experience in roles within a medium/large sized finance function.
· Use of financial systems and reporting packages / · Charity experience
· Healthcare organisation experience / CV & Interview
5. Other
Where appropriate, reasonable adjustments to these criteria will be considered to accommodate personal circumstances such as disabilities
Terms and conditions
Job title Treasury Finance Assistant
Job reference LAE2447
Salary scale C
Salary £18,789 per annum plus London Allowance of £2,550
Month (after probationary period)
Working hours 35 hours per week
Probationary period Six months
Disclosure Check Not Required
Other benefits
· Study package
· Continued access to NHS Pension Scheme (subject to eligibility)
· Marie Curie Stakeholder Pension Scheme
· Season ticket loan
· Loan schemes for bikes; computers and satellite navigation systems
Due to administration costs borne by the charity, we regret that only short-listed candidates will be contacted. If you have not heard from us within four weeks of the below closing date, please assume that your application has been unsuccessful.
Closing date: 6th March 2015 at 5pm