Work Instruction
Functional Area: Accounts Payable / Cancel Logistical Invoice
PurposeProcessor Approver - Processing Logistical Invoices - Construction Management and State Invoice Processing
Use this procedure to cancel a logistical invoice.
Trigger
Perform this procedure when a logistical invoice (PO related invoice) needs to be cancelled due to a data processing or business error.
Prerequisites
An open logistical invoice must exist in SAP in order for this transaction to be cancelled.
Menu Path
Use the following menu path to begin this transaction:
  • Select LogisticsMaterials ManagementLogistics Invoice VerficationFurther ProcessingCancel Invoice Document to go to the Cancel Invoice Document screen.
Transaction Code
MR8M
Helpful Hints
  • The R/O/C column in the field description tables below defines whether the filed is required (R), optional (O), or conditional (C).
  • On certain screens you may have to scroll to view some data entry fields.
  • To completely clear the invoice from the vendor’s account, a second separate clearing function must be done.
  • Use transactions F-44 or F.13 to clear the vendor’s account.

Work Instruction
Functional Area: Accounts Payable / Cancel Logistical Invoice
Procedure
1. / Start the transaction using the menu path or transaction code.
Cancel Invoice Document

2. / As required, complete/review the following fields:
Field / R/O/C / Description
Invoice doc. number / Required / Invoice document number
Example:
5105601251
Fiscal year / Required / The fiscal year for which this transaction is relevant
Example:
2005
Reversal reason / Required / The reason that an entry is reversed
Example:
01
Posting date / Optional / The date on which a transaction in SAP will be posted to the appropriate accounts; SAP will default this field to be the current date, but changes are allowed. For items to be posted in a future or past period, you must enter the posting date
Example:
02/23/2005
If this field is left blank, the system will default the current date.
3. / Perform one of the following:
If You Want To / Then / Go To
Verify that the correct invoice is being cancelled / Click . / Step 4
Save the cancellation of the invoice / Click .
The system displays the message, "Document reversed with no. XXXX: Please manually clear FI documents." / Step 6
Display Invoice Document xxxx xxxx

4. / Review the displayed information.
5. / Perform one of the following:
If You Want To / Then / Go To
Return to the previous screen / Click . / Step 3
Exit this transaction / -- / Step 6
Cancel Invoice Document (2)

6. / Click until you return to the SAP Easy Access screen.
/ Refer to the work instruction for transaction F.13 for manually clearing FI documents.
7. / You have completed this transaction.
11/2/2017
Ver: / 03_AP_MR8M_CancelLogisticalInvoice_0_ProcessingLogisticalInvoices.udc
© University of Cincinnati / 1/6
Work Instruction
Functional Area: Accounts Payable / Cancel Logistical Invoice
Result
You have cancelled a logistical invoice.
Comments
None
11/2/2017
Ver: / 03_AP_MR8M_CancelLogisticalInvoice_0_ProcessingLogisticalInvoices.udc
© University of Cincinnati / 1/6