Westminster Village
Invitation to Bid
Clubhouse Finishes Refresh Renovation
Invited Bidders /
D&S Building Contractors, Green-Simmons Construction, Oord Morette Company,
Project Description: / Interior Renovation of the Finishes in the Main Clubhouse Entry, Office, connector corridors, Rotunda and Main Dining room, includes Carpet, Luxury Vinyl tile, painting walls and trim, all work per- Architectural /Design drawing by Fuqua & Partners Architects
Bid Date & Location: /
October 6,2017by no later than 3 pm. Bids should be emailed to:
David McGinty @
Pre-Bid Meeting / Walk-Thru: / A pre-bid meeting will be held on Thursday September 14,2017 at 3:pm at Westminster Village in the Main Conference room. The meeting will include a tour of all the areas included in the project scope, with an opportunity to measure the spaces following the pre-bid meeting.
Owner Contact Information: / Dave McGinty, Director of Construction Services
6051 South Verde Trail
Boca Raton, FL 33433
Telephone # (561) 362-8377 ext. 14522
Cell # (561) 345-1970
Questions/Response: / Questions must be submitted in writing via email to:
Dave McGinty @
no later than Monday, September 18th by 5 pm. Responses to questions will be issued to all bidders in writing. It is ACTS’ intent to issue the responses in addendum form by the end of business on Friday September 22, 2017
Contract Documents: / Contract shall be an ACTS purchase order.
Payment: /
Payment shall be monthly progress draws. Invoices must be submitted by the 23rd day of the month, for which services are being billed.10% retainage shall be held on each draw until the completion of the project.
*Owner agrees to make payment within 30 days of receipt of the 1/3, 1/3, 1/3 invoices.
Insurance: / The GC will provide proof of insurance that meets or exceeds ACTS’ minimum insurance requirements.
General Notes: /
The contract will be awarded to the company providing the best value. Best value will be considered a combination of price and construction time. Please provide with your bid a tentative start and completion date for each component of the work using the attached bid form.
Construction Documents / The bidding documents consist of the Bid Invitation, Acts General Information and Bid Clarifications, Bid Form,
Fuqua & Partners Project drawings titled
” Westminster Village Lobby and Lounge Renovations” dated 8/23/17,
Consisting of pages:
TS,
A1.0
A1.1
* All are attached to the Pre-bid invitation email
General Information and Bid Clarifications
1. / Dumpsters / Contractor is to provide the dumpsters(s) for the entire project.
2. / Storage Containers / Contractor is to provide storage containers for their materials for the duration of the project.
3. / Clean Up / Contractor is responsible for the daily clean-up of their work and that of the Subcontractors working for them.
4. / Installation Parameters / Contractor should anticipate that in the elevator lobbies and common areas where circulation must be maintained, they will need to replace by the end of each day whatever section(s) of carpet is removed. At no times, should areas of exposed concrete/adhesive be left overnight unless specifically directed by ACTS.
5. / Temporary Protection / Each Contractor / Subcontractor is responsible for protecting the Owner’s property including but not limited to walls, baseboard, trim, etc.
6. / Site Visit / Any contractor wanting to schedule a follow-up visit during the bidding period must contact the Community Facilities Manager: Bill Carter @ 251-626-2900
or email @
7. / Working Hours / Due to the nature of this project the work hours and weekend hours will be flexible to maximize the efficiency of the install and reduce the impact on the community. This will be discussed further at the pre-bid meeting. Daily working hours are 8:00 am to 4:30 PM
8. / Contract Award / It is the intention of ACTS to award this contract within 20 days of bid due date, however contractors bids must be valid for 60 days. All terms of the contract agreement must be approved and signed by a corporate officer of ACTS. Failure to obtain that approval will void any agreements either written or verbal.
9, / Smoking and Tobacco use policy /
As of 9/1/15, ALL ACTS Communities are Tobacco Free Workplace communities, any and all Tobacco products are prohibited to be used in all and on all ACTS community Properties, including company or personal vehicles.
Note: Please return a signed copy of this invitation with your bid, acknowledging that you have received all of the above information and that you agree to the terms as stated.
Signed:______For:______
Date:______Total number of pages in your bid:______
ACTS Retirement-Life Communities Bid Form
Submitted By:
Name: ______
Address: ______
Phone: ______
Fax: ______
Signature: ______
Lump Sum Cost Proposal: $______
Cost Breakdown: Bidders must provide a cost breakdown by trade which equals the amount indicated in the lump sum cost proposal above.
Change Order Mark-up % = ______%
Contractor must provide the percentage to be charged for change orders. (This % needs to be inclusive of all costs to be applied to change orders and will be a factor in determining the bid award.)
Project Schedule:
Days to Mobilize: ______calendar days
Days to Complete: ______working days
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