USER GUIDE
COPYRIGHT RESERVE
The Copyright in this manual vests exclusively with The Titan Trust. All rights are reserved. No part of the manual may be modified, added to, reproduced, transmitted, transcribed, stored in a retrievable system or translated into any language in any form or by any means, electronic, mechanical, magnetic, optical, chemical, manual, or otherwise, in whole or in part, without the prior consent of The Titan Trust. Any unauthorised use of this manual, in whole or in part, will result in legal action being taken against such user.
DISCLAIMER
The Titan Trust hereby disclaims any and all guarantees and warranties on this manual or on the documentation relating to or backing up this manual (“the documentation”), and specifically disclaims any implied warranties of the merchantability or fitness of this manual or the documentation for any particular purpose. This manual and documentation are sold on an “as is” basis; any user of this manual or the documentation uses it entirely at his own risk.
The Titan Trust reserves the right to revise the publication and to make changes from time to time in this manual and the documentation.
The Trademark in the name “Titan” is registered in the name of The Titan Trust. Any unauthorised use of the name “Titan” will result in legal action being taken against such user.
OTHER TRADEMARKS
-ACUCOBOL is a registered trademark of ACUCORP Inc.
-Other brand and product names are trademarks or registered trademarks of their holders.
CONTENTS
THE SYSTEMS UTILITIES SYSTEM
1.GETTING STARTED......
1.1.HOW TO USE THIS MANUAL......
1.2.THE TITAN SYSTEM PROFILE......
1.3.THE SYSTEMS UTILITIES MODULE OVERVIEW......
1.4.SYSTEM REQUIREMENTS......
1.5.CONCEPTS AND FUNCTIONS......
1.5.1.USING MENUS......
1.5.2.SYSTEM MENU RESTRICTIONS......
1.5.3.USING FUNCTION KEYS......
1.5.4.USING CURSOR KEYS......
1.5.5.EDITING LARGE FIELDS IN UNIX......
1.5.6.SPECIAL KEYS......
1.5.7.DATA FIELDS......
1.5.8.PRELOADED FIELDS......
1.5.9.COMPANY/BRANCH OPTIONS......
1.5.10.INTERNATIONAL DATE......
1.5.11.SCREEN NUMBERS......
1.5.12.SCANNING......
1.5.13.STATUS MESSAGES......
1.5.14.ERROR MESSAGES......
1.5.15.ELECTRONIC MAIL......
1.5.16.PRINTING OPTIONS......
1.5.17.CALCULATOR......
1.5.18.AUTO-CALL FACILITY......
1.5.19.COPY AND PASTE......
1.5.20.MULTI-LANGUAGE FEATURE......
1.5.21.USER DEFINABLE MENU BAR IN WINDOWS......
1.6.LOADING THE SYSTEM......
1.6.1.LOADING ON MSDOS SYSTEMS......
1.6.2.LOADING ON UNIX SYSTEMS......
1.6.3.INSTALLING TITAN ON WINDOWS......
1.7.INSTALLING THE SYSTEMS UTILITIES MODULE......
1.7.1.THE MAIN MENU......
1.7.2.THE UTILITIES SYSTEM MENU......
2.SETUP AND RUN......
2.1.THE SETUP SEQUENCE......
2.2.BACKUP......
2.2.1.BACKUP DISKS/TAPES......
2.2.2.BACKUP MSDOS SYSTEMS......
2.2.3.RESTORING FROM BACKUP MSDOS SYSTEMS......
2.2.4.BACKUP UNIX SYSTEMS......
2.2.5.RESTORING UNIX SYSTEMS......
2.3.CREATE SYSTEM FILES - SU00......
2.4.THE SYSTEM PARAMETER FILE SU01......
2.5.OPERATING SYSTEM UTILITIES - SU90......
3.ONLINE HELP MODULE......
3.1.THE ON-LINE HELP MODULE MENU......
3.2.LOAD SUPPLIED HELP (ASCII) - SU10......
3.3.COPY SUPPLIED OR USER HELP - SU11......
3.4.USER HELP LINK MAINTENANCE - SU12......
3.5.DELETE SUPPLIED OR USER HELP - SU13......
3.6.RENAME HELP VARIABLE NAMES - SU14......
4.MAINTENANCE MODULE......
4.1.THE MAINTENANCE MODULE MENU......
4.2.INSTALLATION MAINTENANCE - SU30......
4.3.DESCRIPTIONS FILE MAINTENANCE - SU31......
4.4.NUMBERS FILE MAINTENANCE - SU32......
4.5.NARRATIVE FILE MAINTENANCE - SU33......
4.6.CAPTURE USER DEFINED SCANS - SU34......
4.6.1.SELECTING A SCAN......
4.6.2.CREATING NEW SCANS......
4.6.3.COPYING SCANS......
4.6.4.AMENDING SCANS......
4.6.5.DELETING SCANS......
4.6.6.TITAN SCANS WHICH MAY BE USER DEFINED......
4.7.CUSTOMISED FORM MAINTENANCE - SU35......
4.7.1.ENTERING FORM TYPES......
4.7.2.UPDATING FORM TYPES......
4.7.3.DELETING FORM TYPES......
4.8.CUSTOMISED TERMINOLOGY – SU351......
4.9.CURRENCY FILE MAINTENANCE - SU36......
4.10.SYSTEM FORMULA MAINTENANCE - SU37......
4.10.1.SETTING UP THE FORMULA......
4.10.2.ALTERING AN EXISTING FORMULA......
4.10.3.DELETING AN EXISTING FORMULA......
4.11.SYSTEM PASSWORD MAINTENANCE - SU38......
4.12.MAXIMUM RANGEBATCH PROCESSING - SU39......
5.MISCELLANEOUS MODULE......
5.1.THE MISCELLANEOUS MODULE MENU......
5.2.MEMORY/SPEED OPTIMISATION - SU40......
5.3.REFERENCE FILE MAINTENANCE - SU41......
5.4.COMMON CATEGORY INPUT/MAINTENANCE - SU42......
5.5.CUSTOMIZED FILE LAYOUT MAINTENANCE - SU44......
5.6.GENERAL CROSS REFERENCE MAINTENANCE - SU45......
6.ENQUIRY MODULE......
6.1.THE ENQUIRY & SCAN MODULE MENU......
6.2.COMPANY FILE ENQUIRY - SU50......
6.3.DESCRIPTIONS FILE SCAN - SU51......
6.4.NUMBERS FILE SCAN - SU52......
6.5.OBJECT VERSION NUMBER MAINTENANCE - SU53......
6.6.RUN USER-DEFINED SCANS – SU54......
6.7.GENERAL CROSS REFERENCE ENQUIRY - SU55......
6.8.SYSTEM PASSWORD ENQUIRY - SU58......
7.PRINT MODULE
7.1.THE PRINT MODULE MENU......
7.2.DESCRIPTION FILE PRINT - SU71......
8.REPORT MANAGEMENT
8.1.THE REPORT MANAGEMENT AND LOGGING SYSTEM MENU......
8.2.THE REPORT MANAGEMENT SYSTEM - SU60......
8.2.1.DISPLAYING A REPORT ON A SCREEN......
8.2.2.CHANGING THE REPORT STATUS......
8.2.3.DELETING A SINGLE REPORT......
8.2.4.PRINTING A SINGLE REPORT......
8.2.5.PLACING A REPORT RANGE ON HOLD......
8.2.6.RELEASING A RANGE OF REPORTS FROM HOLD......
8.2.7.PRINTING A RANGE OF REPORTS......
8.2.8.DELETING A RANGE OF REPORTS......
8.2.9.DISPLAYING A RANGE OF REPORTS ON A SCREEN......
8.3.MANAGEMENT REPORT MAINTENANCE - SU61......
8.4.LOGGING MAINTENANCE - SU62......
APPENDIX A......
A1. INSTALLATION REGISTRATION FORM......
APPENDIX B......
B1. DATA FILE UTILITIES......
INDEX......
1
1.GETTING STARTED
1.1.HOW TO USE THIS MANUAL
Each chapter in this manual leads logically through the important steps to install and maintain your system.
Chapter 1 Getting Started, describes the hard/software requirements and special features of the TITAN systems.
Chapter 2 Setup and Run will take you through the sequential steps required to run the program effectively. As each program has a System Parameter File Program (SU00, AP00 etc.) and usually a Period End Module (SU9, AP9 etc.) these are combined in this chapter to ensure all the setup data is understood.
The following chapters are the same for most systems. They start with the Input Module, then the Maintenance Module which helps you set up and maintain your file requirements. Then the Enquiry Module which helps you search for data in your files. After that specific modules such as Report Management, Interface to Other Systems, will follow. The last chapter deals with the printing of reports.
If there are specific examples required these are entered in the Appendix. The Index provides a reference to the actual screen prompts as well as key words.
1.2.THE TITAN SYSTEM PROFILE
The system incorporates stateoftheart transaction processing techniques to optimise high volume general accounting, distribution and manufacturing functions.
The system has features designed to simplify business account requirements, while still providing a powerful management information tool.
SYSTEM FEATURES
A MULTIUSER SYSTEM
This is a true multiuser system supporting multiple terminals and printers. Data and record locking techniques prevent two or more people from trying to update the same element of data simultaneously. This is essential for safe and successful multiuser operation.
MULTIPLE OPERATING SYSTEMS
A further example of system's flexibility is in the range of operating systems that may be used. It operates under most of the popular operating systems and computers, taking maximum advantage of the features these operating systems offer.
A single software solution satisfies, for example, the needs of both the head office using a mainframe or supermini, a branch office on a smaller multiuser system, and at a depot on a singleuser PC.
TERMINAL & PRINTER FLEXIBILITY
A set of utilities enables most terminals and printers to be connected to the system. These utilities allow existing terminals and printers to be used on a new computer system or to add new devices to an existing system, leading to a lowering in overall hardware investment.
SYSTEM INTEGRATION
Each module may be used independently or may be integrated into a comprehensive Accounting, Distribution and Manufacturing System.
MULTIPLE COMPANIES, BRANCHES AND WAREHOUSES
All modules accommodate multiple companies and, if required, multiple branches within these companies. Each of these branches may hold stock in multiple warehouses. These features allow the effective processing of data for many companies on one system.
ON DEMAND DATA PROCESSING
In addition to operating interactively via online workstations, you may do tasks on demand. They may be undertaken as circumstances necessitate. This is the freedom and operational flexibility that an effective software solution provides.
PASSWORDS FOR DATA SECURITY
To protect information from unauthorised access, the system uses various levels of passwords for each computer user. The use of passwords is designed to make information secure and available only to those people who have the authority to access it.
Whenever a password is entered into the computer, the system makes a note (or log) of the user, password, date and time. This results in complete control over data.
MULTIPLE PATHS INTO OPTIMISED DATA
The system automatically keeps data in an ordered state giving you immediate access to information.
AUDIT TRAILS
Audit trails provide a complete transaction log of what has occurred in the system. In addition, the system stamps each transaction with a unique audit number as a double check.
Audit trails are designed to show exactly which transactions have been entered and processed by the system so that it is possible to back track and analyse earlier transactions. Audit trails also act as a deterrent against unauthorised use and manipulation of data. They are a prerequisite for computer based auditing purposes.
MANAGEMENT INFORMATION PROFILING
Management may select the required depth of information analysis. For example, sales can be analysed, at branch level, product group level or as an individual element.
This feature helps focus on those key elements of information that are important, while still accumulating the remainder of the information in larger groupings.
SYSTEM MENUS
Menus are used as a guide to the available functions and to select options. Losing track requires one keystroke to return to the previous menu.
As users become more proficient the menus can be bypassed allowing for fast movement from module to module. The menus remain available for new users and for training purposes.
SYSTEM PROMPTS
Extensive prompts are provided which guide you through each function, and also indicate when the system is processing data.
You are provided with extensive documentation in the form of online help screens and comprehensive well presented manuals.
SCANNING
The powerful scanning feature enables any element of masterfile data to be found without knowing the number or looking up a masterfile listing. Merely by pressing one key, you can scan through a file in various sequences until the data is located.
EXCEPTIONBASED REPORTING AND PREVIEWING
The system has an excellent exception based reporting and previewing facility which provides you with accurate and concise reports. It is often unnecessary to print this data and therefore a screen for previewing reports is provided.
Certain reports that must be printed are safeguarded and cannot be previewed or deleted by unauthorised users.
SOFT SCREENS
The data input screens are highly flexible and allow you to move freely in any sequence required.
PRELOADED DATA FIELDS
To reduce the amount of data to be entered, fields are preloaded with the most frequently used information for example, if company 01 and branch 01 are the main company and branch combination, then 01/01 will be preloaded. This facility reduces the amount of repetitive data to be entered and hence improves productivity.
SYSTEM BACKUP
A mechanism is provided to ensure that all data is securely backed up.
Backup is an area where chances cannot be taken and is, therefore, obligatory. The system double checks to ensure that this function is being done regularly.
TRANSACTION LOGGING
There is a feature which allows transaction logging to a log file which, if used allows you to log all transactions, and in case of a system failure to use these and update your latest backup with the details, thus making recapture unnecessary.
REPORT WRITER AND APPLICATION BUILDER
There are modules to cater for special enquiries, reports and adhoc user systems. The Report Writer gives you access to all the data files with security provided down to field level. Output may be to a variety of mediums including ASCII output for spread sheets, word processing or into attached data bases.
The Application Builder enables users to build their own and adhoc programs and reports to run against a user defined set of data structures.
GROWTH POTENTIAL
Expense, inconvenience and lost time is often encountered when upgrading or changing to a new computer system. This often entails changing existing software or converting files to run on the new system.
This is catered for this with the facility to upgrade the software merely by installing the upgraded system and transferring the data across to the new computer system. As the system appears and operates identically on all modules, minimal retraining required.
INTERFACES
The system is designed to operate in conjunction with other computer and software products. Interfaces are offered to office automation tools (word processing, spreadsheets), point of sale systems, mainframe data transfer, Bar Code printing and input, price change input data, budget input and output, and remote invoicing.
TOTALITY
This is a total business system. There are shortcomings in most environments normally in at least one of the following areas; data security, printer spooling, report writing, forms handling, job control or peripheral connectivity.
These weaknesses are addressed by including an extensive set of utilities as a standard within the system thereby giving the option as to the best environment to use.
1.3.THE SYSTEMS UTILITIES MODULE OVERVIEW
The Utilities System forms an integral part of all other Titan systems providing them with a common set of Utilities. For example:
- Install the user's company name and systems purchased.
- Set up and maintain the company and branch structure and data.
- Set up the data files for the system.
- Create and maintain description file data which will define various codes and descriptions appearing on the screen and in reports, for example Sales representative's numbers, names, commission rates, product groups, area codes etc.
- Maintain the numbers file which supplies various sequential numbers to the systems, for example audit numbers, next invoice number etc.
- Report management facilities that enable the reports to be viewed on the screen or to print reports with a wide range of options.
- Set up and maintain passwords and access permissions within the systems.
- Provide system backup facilities to disk and tape.
- Configure the screens, keyboards, printers and operating system functions within the system.
- Provision to create and run jobs.
- Track and report on system logging.
- Create and maintain user defined forms.
- Set up of currency details.
- Set up of user defined formulae.
Each of the modules contain a number of programs as the following table shows.
MODULE REVIEW
The system consists of the following functional modules.
SYSTEM SETUP MODULE
Use this module to create data files and to set up overall printer and terminal parameters.
- System file setup.
- Terminal and printer setup.
ONLINE HELP MODULE
The on-line help feature is a valuable aid to operators which may optionally be available at all times. It includes the following.
- Load supplied help (ASCII).
- Copy supplied or user help.
- User help link maintenance
- Delete supplied or user help.
- Rename help variable names.
MAINTENANCE MODULE
The following maintenance programs are available in the Systems Utilities module.
- Installation maintenance.
- Descriptions file maintenance.
- Numbers file maintenance.
- General narrative file maintenance.
- Customised form maintenance.
- Currency file maintenance.
- Formula maintenance.
- System password maintenance.
- Job processing.
- Memory/speed optimisation.
ENQUIRY MODULE
These programs provide methods of scanning into key system files.
- Company file enquiry.
- Descriptions file scan.
- Numbers file scan.
- Object version enquiry.
REPORT MANAGEMENT AND LOGGING MODULE
All reports may, if required, be routed to this system thus enabling them to be viewed on the screen or to be printed in various ways. The decision to log information such as system errors and user access depends on the user. The module contains multioption report management and maintenance programs.
- Report management system.
- Report management maintenance.
- Logging Maintenance.
PRINT MODULE
You may produce a printout of the following.
- Descriptions file print.
OPERATING SYSTEM INTERFACE MODULE
This module has a program which performs up to 15 user defined system commands.
- Operating system interface.
1.4.SYSTEM REQUIREMENTS
Ensure that there is sufficient disk space before loading the system. If installing a demonstration system, for example all the systems with demonstration data files, a minimum of 100Mb is required. A complete system without data files requires 30Mb. The following tables show the minimum hardware and software configurations required.
To run Titan Release 10, you require ACUCOBOL version 5 or higher.
MS DOSCOMPUTER MEMORY / 4 MB
DISK DRIVES/TAPE STREAMER / 1 x flexible disk drive
1 x 100MB Hard disk drive
SCREEN / Monochrome or colour
24 lines by 80 characters
KEYBOARD / Standard keyboard with cursor control keys and 10 function keys.
PRINTER / Parallel or serial port
Printer width = 132 characters minimum (220 characters for optimum use of the General Ledger Module)
OPERATING SYSTEM / MSDOS release 5.0 or later, using the ANSI.SYS device driver.
Also WINDOWS 3.1, WINDOWS NT, WINDOWS 95, WINDOWS 98 and OS/2
LOCAL AREA NETWORKS
(LANS) / The system functions effectively on all NETBIOS standard LANS, provided all workstations have a minimum of 2MB of memory. We recommend that the file server be dedicated and that sufficient memory (not less that *MB for 5 Titan users) is allocated for a Novell system. The minimum requirement would be a 486 type PC.
MOUSE CONTROL / ACUCOBOL 2.3 or higher
UNIX
COMPUTER MEMORY / UNIX systems are normally supplied with a minimum of 1MB (1024K) by the manufacturer. This is the minimum recommended to run the operating system. It is recommended that an additional 1MB be added for each additional user on the system, where a user is defined as a 'serial port'.
DISK DRIVES/TAPE STREAMER / 1 x flexible disk drive or
1 x streaming tape drive.
1 x Hard disk drive (minimum 80MB).
VDU's / Baud rates of either 9600 or above.
Monochrome or colour.
24 lines by 80 characters.
132 mode of optimum viewing of reports.
KEYBOARD / Standard keyboard with cursor control keys and a minimum of 10 function keys.
PRINTER / 1 x parallel or serial printer depending on the type of printer port available.
Printer width = 132 characters minimum (220 characters for optimal use of the General Ledger Module).
OPERATING SYSTEM / Most versions of UNIX, including SCO UNIX and XENIX, AIX, SCO Open Server, HP-UX, Solaris, Digital..
ACUCOBOL / TITAN Release 8.0 uses Acucobol 4.0
TITAN Release 10 uses Acucobol 5 or higher
WINDOWS
COMPUTER MEMORY / 8 MB
DISK DRIVES/TAPE STREAMER / 1 x flexible disk drive or
1 x Hard disk drive (minimum 80MB).
VDU's / Monochrome or colour.
24 lines by 80 characters.
KEYBOARD / Standard keyboard with cursor control keys and a minimum of 10 function keys.
PRINTER / 1 x parallel or serial printer depending on the type of printer port available.
Printer width = 132 characters minimum (220 characters for optimal use of the General Ledger Module).
OPERATING SYSTEM / MS Windows 3.1 or later
MOUSE CONTROL / ACUCOBOL 2.3 or higher
ACUCOBOL / TITAN version 10 uses ACUCOBOL 5 or higher
CHANGES TO CBLCONFI