REQUESTS FOR WHANAU

SUPPORT POLICY

4.5Requests for Whanau Support

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Purpose:

Te Runanga o Moeraki may provide financial support for Runanga members, achieving our obligations in line with the charitable purpose of Moeraki Ltd.

Registered members of Te Rūnanga o Moeraki can apply for WhanauSupport by following the procedures outlined in this policy.

An applicant can submit only one application per financial year (1 July to 30 June) and the costs must have occurred within the financial year the application is being made.

The amount awarded for any one application will be a maximum of $500.

TheExecutive Committee does not have to meet the maximum amount.

In exceptional circumstances the Executive have the discretion to approve a grant in excess of $500, up to a maximum of $1,000.

An annual budget for WhanauSupport will be set, and this budget should not be exceeded if at all possible.

4.5.1ASSESSING APPLICATIONS

The Executive Committee will assess applications for Whanau Support. When assessing applications the Executive Committee will:

  • Consider each application on its merits.
  • Treat each applicant impartially and without preference or prejudice due to relationship or friend.
  • Additional information/supporting evidence/information can be requested from the applicant if deemed necessary by the executive.
  • Consider requests as they are received and report to their monthly meetings on the outcomes.
  • Give reason(s) for not approving the application.
  • Reasons for or against any Request for WhanauSupport and, where granted, the dollar amount will be noted in minutes of the discussions taken on that request. These minutes will be given to the Office Coordinator to be filed in the appropriate file.
  • Inform the Office Coordinator of the final decision to allow written advice to be sent to the applicant.

The decision made by the Executive Committee will be final

4.5.2APPLICANT RESPONSIBILITIES

Any member of Te Runanga o Moeraki (or other person on their behalf) who wishes to apply for Whanau Support must:

  • Ensure the recipient is a registered member of Te Runanga o Moeraki.
  • Complete a Request for Whanau Support Application Form (available from the Runanga Office).
  • Attach all supporting documents eg quote, invoice, receipt, etc.

4.5.3ADMINISTRATION RESPONSIBILITIES

  1. Upon receipt of an application for WhanauSupport, the Office Coordinator will acknowledge receipt of the application in writing to the applicant within five (5) working days.
  1. If the Request for Whanau Supportapplication is incomplete or is inaccurate, this will be returned to the applicant to complete it accurately and correctly.
  1. The Office Co-ordinator will distribute to the Executive any application for Whanau Support as soon as possible after the fully/correctly completed application is received.
  1. The OfficeCoordinator will advise the applicant in writing of the decision on their application. If the decision is in favour of a grant being given, a cheque for the amount agreed upon by the Executive Committee will be drawn and enclosed with the letter; or deposited into the bank account number provided; or payment will be made direct to the supplier.
  1. If the decision is against the applicant(s), the reason(s) will be given in the decision advice.

Application for Whanau Support from Te Rūnanga o Moeraki Inc.

Sections marked with an* must be completed.

*Section 1 – Rūnanga Information

Are you a registered member of Te Rūnanga o Moeraki?

YesNo

If yes, by what whānau name (if different from below):

If ‘No’, is the Recipient a registered member of Te Runanga o Moeraki?

YesNo

If ‘Yes’, by what whanau name (if different from below):

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*Section 2 – Personal Identification Details

Applicant Details:

Surname:______

First Names:______

Date of Birth:______MaleFemale

Postal Address:______

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Post Code:______

Home Phone:______

Mobile:______

Email Address:______

If you are not the Recipient, what is your relationship to the Recipient?

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Recipient Details: (if not the Applicant)

Surname:______

First Names:______

Date of Birth:______MaleFemale

Postal Address:______

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Post Code:______

Home Phone:______

Mobile:______

Email Address:______

*Section 3 – Application Information

Is this the Recipient’s first application for Whanau Support from Te Runanga o Moeraki?

Yes No

If you tick NO, please detail funding assistance previously received and in what year:

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What is the reason that you are applying fora WhanauSupportgrant? (Please attach any relative supporting evidence)

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*Section 4 – Signatures

I certify that all information supplied in this application is true and correct.

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Applicant’s SignatureDate

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Recipient’s Signature (if not the Applicant)Date

TE RUNANGA o MOERAKI INC. POLICY / Number
One / Date: / Page
Rev. Date:
Subject:
FINANCE / Approved by Chairperson