2013 Open Positions - HBA San Antonio Chapter Board of Directors
President
President serves a one-year term as an officer on the chapter board executive committee, conducts the meetings of the chapter and has primary responsibility for the general welfare of the chapter. When present, the president presides at all meetings of the chapter board of directors, the chapter executive committee and the Annual Business Meeting and sees that all orders and resolutions of the chapter board of directors and membership are carried out. The president is generally responsible to the membership and to the corporate organization for the overall health and success of the chapter. The president-elect works with the other executive committee members to maintain alignment with the corporate strategic imperatives, to develop and implement long-term strategic planning for the chapter, and to ensure financial stability and solid leadership succession.
Key goals and objectives
· Support the vision and key strategic initiatives for the chapter in collaboration with the chapter board and in alignment with the overall HBA vision and strategic imperatives
· Work with the secretary to ensure the chapter in is compliance with HBA bylaws and policies
· Work with treasurer to ensure the chapter is in compliance with financial guidelines/policies
· Track and monitor key chapter deliverables and progress towards goals
· Mentor, motivate, engage and empower board members and ensure the development of committees and succession plans
· Ensure leadership continuity by working in close coordination with president-elect
President-elect
The president-elect serves a one-year term as an officer on the chapter board executive committee, and reports to the president of the chapter board. In the absence of the president, the president-elect presides over chapter board meetings and has other responsibilities and duties as may be assigned by the president or the chapter board of directors. The president-elect works with the other executive committee members to maintain alignment with the corporate strategic imperatives, to develop and implement long-term strategic planning for the chapter, and to ensure financial stability and solid leadership succession. The president-elect oversees the succession planning activities of the chapter.
Key goals and objectives
· Responsible for the chapter strategic planning and succession planning processes and their execution
· Ensure the chapter activities are consistent with the expectations of its members and with HBA’s mission
· Conduct all chapter activities in the absence of the chapter president as necessary, including attending chapter and corporate conference calls and face to face meetings
· Act as liaison between specific directors and committees, as assigned, and the executive committee.
· Mentor, motivate, engage and empower board members and ensure the development of committees and succession plans
· Ensure leadership continuity by working in close coordination with vice president
Vice President (VP)
The VP serves as a one-year term an officer on the chapter board executive committee. The VP reports to the president of the chapter board. In the absence of the president or president-elect, the VP presides over meetings of the chapter and has other responsibilities and duties as may be assigned by the president, the chapter board EC, or the chapter board of directors. The president-elect works with the other executive committee members to maintain alignment with the corporate strategic imperatives, to develop and implement long-term strategic planning for the chapter, and to ensure financial stability and solid leadership succession.
Key goals and objectives
· Ensure the chapter activities are consistent with the expectations of its members and with HBA’s mission
· Conduct all chapter activities in the absence of the chapter president as necessary, including attending chapter and corporate conference calls and face to face meetings
· Manage special projects and new initiatives as assigned by the president or the board
· Act as liaison between specific directors and committees, as assigned, and the executive committee
· Mentor, motivate, engage and empower board members and ensure the development of committees and succession plans
Secretary
The secretary serves a one-year term as an officer on the chapter board executive committee. The primary role of the chapter secretary is to ensure that the governance of the chapter is in compliance with the HBA Bylaws, Chapter Operating Policy and all other policies of the HBA. The secretary works with president and others to develop and distribute a calendar of all chapter board meetings and related activities for the year. The secretary ensures that meetings are held and run in accordance with Robert’s Rules of Order and documents decisions and actions through recorded minutes. The secretary disseminates documents to chapter and corporate leadership and posts them to the HBA online resource center. The secretary manages the annual business meeting and oversees the voting process.
Key goals and objectives
· Ensure that chapter leadership understands and complies with HBA Bylaws, Chapter Operating Policy and all other policies of the HBA especially with regard to their specific functional role
· Document chapter board meetings via minutes and distribute and posts the minutes in accordance with the bylaws and operating procedures
· Manage the annual business meeting and elections
· Attend and participate in conference calls for chapter secretaries which are scheduled by the secretary of the HBA corporate board
· Act as liaison between specific directors, as assigned, and the executive committee.
Treasurer
The treasurer serves a two-year term as an officer on the chapter board executive committee The treasurer shall keep, or cause to be kept, accurate accounts of funds of the chapter in a manner as provided by resolution of the board of the association. In the absence of a treasurer appointed by the chapter, the treasurer of the association shall fulfill this function on behalf of the chapter. The treasurer shall confer with the treasurer of the association in the development, monitoring and reporting of the chapter financials.
Key goals and objectives
· Ensure that chapter is generating income above expenses
· Ensure that chapter is in compliance with HBA budget and reporting policies
· Ensure that chapter is fulfilling the purpose of the association
· Act as liaison between specific directors, as assigned, and the executive committee
Directors-at-large (DAL)
Directors-at-large serve for a two-year term. Technically, the chapter president appoints each director to a functional area after they are voted in as a director-at-large, but in practice the functional areas are decided upon in advance, based on the needs of the chapter and the skills and interest of each director.
Below are the functional areas that are likely to be assigned to the four directors-at-large to be elected for 2013:
Corporate Relations
The director of corporate relations is responsible for developing a strategic and tactical plan for corporate relations that supports the chapter’s financial health, while also enhancing the membership growth of the chapter. This plan outlines the chapter’s goals for the year to include all sponsorship goals that support chapter activities. This individual serves to build and maintain positive corporate relations ideally done in an integrated fashion:
· Increase awareness of HBA among local employers
· Articulate a value proposition that leads employers to provide financial and logistical support for its employee-members and for the chapter and its programming
· Schedule meetings with local employers to introduce them to HBA, in coordination with the chapter president or her designee, as appropriate
· Create and implement strategies that strengthen relations within companies that support the chapter
· Recruit, manage, engage and mentor a committee to assist with corporate relations activities and to ensure leadership succession
· Submit a monthly report of activities, and coordinate closely with assigned executive committee liaison
· Attend and actively participate in scheduled board meetings and chapter events, and participate in a monthly conference call with counterparts in other chapters
Market Research
This position works in tandem with the HBA board director of strategic research and insights to explore, recommend, and initiate market research within their local geography. In fulfilling this function the incumbent will discuss needs with the chapter board and present them to the HBA board director of strategic research and insights (in concert with the other chapter market research directors) to identify universal priorities and create implementation plans.
· Analyze chapter and geographic data and provide summaries to executive committee for aiding in strategic planning, programs attendance and membership recruitment
· Submit a monthly report of activities, and coordinate closely with assigned executive committee liaison
· Attend and actively participate in scheduled board meetings and chapter events, and participate in a monthly conference call with counterparts in other chapters
Programs
The director oversees all events/programs hosted by the chapter. The director is also responsible for developing volunteer leaders who make up the program committee and who plan and execute events offers. The director is responsible for developing a strategy for programs to occur over an 18 month calendar (always planning ahead). The strategy relates to content, logistics, and liaising with board members. The director is over all aspects of event/program management for the chapter including but not limited to: content development, logistics, HBA event management system. Other objectives include:
· Prepare, recommend and execute a calendar of event/program topics and potential host sites
· Participate in chapter Board meetings and events
· Develop volunteers and assist in succession planning for the future of this position
· Coordinate with marketing committee/promotions subcommittee to ensure promotional content is accurately communicated to those responsible for promotions / invitations approximately 8 weeks prior to event.
NOTE: Many chapters have sub-grouped their programs into focal areas such as evening programs, women in science (WIS) programs, mentoring programs, executive women outreach (EWO) programs, etc.) and they are overseen by co-directors who solely focus on that specific subset of programs.
Volunteer Engagement
The director of volunteer engagement is responsible for growing the individual pool of member volunteer leaders in their chapter and affiliate through prospecting/recruitment and retention efforts. This role is responsible for encouraging members to engage as volunteer leaders within the chapter in order to build their leadership skills and business acumen; connecting member volunteer leaders with other chapter directors or committee chairs; following up to ensure those who have volunteered have been contacted and engaged; developing and executing a strategic and tactical plan which outlines volunteer leadership goals and tactics for the year to include new volunteer leader goals, progressing current volunteer leader retention or “growth/promotion” goals and volunteer leader satisfaction goals; and leading all local efforts for volunteer engagement and coordinating additional efforts in this functional area that are driven by the HBA such as:
· Grow the chapter’s’ member volunteer leader engagement
· Enhance the overall member experience as a result of being a volunteer leader for HBA
· Create an experience that is open, welcoming, and demonstrates value to the participant
· Achieve volunteer leader satisfaction rating of 90% or higher
· Ensure all communications to potential member volunteer leaders convey the HBA value proposition and brand essence and consistently point to HBA’s mission
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