FAI Ballooning Commission / Event Sanction Information

Before starting to fill in the Sanction Application Form, please read the following documents to clarify any issues:

-  FAI First Category Event Sanction Procedures or CIA Sporting Event Sanction Procedures

-  FAI Sporting Code - Section 1

-  FAI Sporting Code - General Section

-  Protocol for FAI and CIA Sanctioned Events

All dates in this form should be in the dd/mm/yy format!

Updated on: //

Event Title & Sub-Title / 31th BP Balloon Trophy 2010

Event location

City, Region, Country / Zell am See – Kaprun / Austria

Event dates & times

/

Registration Start: (check documents) 23.01.10 AM 12:00 PM

General Briefing: 23/01/10 AM X PM

1st Competition Flight: 24/01/10 X AM PM
Last Competition Flight: 29/01/10 X AM PM

Closing Ceremony: 29/01/10 AM X PM

Document submitted to Alex Nagorski & Stella Roux de Villas on (dd/mm/yy) 15/09/09 by Heidrun Prosch
CIA PROCEDURES
FAI Sub-class / X AX – Hot Air Balloons
BX – Hot Air Airship
AA – Gas Balloons / AA – Gordon Bennett
BA – Gas Airships
AM – Rosier Balloons
FAI Event Category / FAI World Championship
FAI Continental/Regional Championship
CIA Category One International Event
FAI World Air Games
X CIA Sporting Event
Other:
Organising National Airsport Control – NAC / Österreichischer Aeroclub – Sektion Ballon (Balloon Federation of Austria)
Organising NAC’s CIA delegate / Name: Hubert Kusternigg Email: Phone: +43 664 411 86 01
NAC letter of approval / X Attached Not Available Will be sent on
Event Logo / Submitted on // X Not Available yet
Approved on // Will be sent on //
FAI authority shown on? / X Rules Logo Program Official documents
Other:
FAI Organiser Agreement signed / Place: Date: //
CIA sanction fee / Amount: 500 in Swiss Francs Date of payment: will be payed on request
CIA event deposit / Amount: in Swiss Francs
Paid on: // Returned on: //
Event Rules received / Received on: // sent to Uwe Schneider
Checked on: // by
Approved on: // by
Courtesy Invitations sent / FAI President: Yes No Date: //
CIA President: Yes No Date: //
Remarks:
CIA sanction approved / X Yes No Date: 25/09/2009
CIA Event Adviser / Yes X No Name: Date: //
Remarks:
ORGANISATION DETAILS
Organising Body
(Entity/ club / company) / Entity: Heidrun Prosch
Main contact: Heidrun Prosch
Organiser’s previous event organisation experience / Main events: Heidrun Prosch: involved in the organisation of the 27. Austrian Nationals 2008 and the 28. Austrian Nationals 2009 (responsible for location, sponsoring and press contact, official stuff); involved in the organisation of the 18. World Hot Air Championship 2008, co-organiser of the Dachstein Alpentrophy since 16 years, balloon pilot since 19 years with about 1300 flights, holder of the world altitude record category female, organiser of the 30th BP Balloon Trophy 2009
1) mm/yy: / Place:
2) mm/yy: / Place:
3) mm/yy: / Place:
4) mm/yy: / Place:
5) mm/yy: / Place:
Official Mailing Address / Postal: Heidrun Prosch, Kapellenweg 16, 5082 Grödig, Austria
Phone: +43 676 316 28 93 Fax: +43 6246 73969 15
Email:
Official website / www.bpgasballoontrophy.at/trophy10
Event President /
General Manager / Name: Andreas Kubek X CV to be sent asap
Email: Phone: +43 664 832 42 22, +34 609 525 608
Event with Observers / Yes X No
PR Officer / Media Officer / Name: tourism office Zell am See - Kaprun CV attached
Email: Phone: +43 6542 77017

Opening Ceremony

/ Location: Salomonstation / Zell am See
Date: 23/01/10 Time: 20:00
CIA Protocol document will be followed:

Closing Ceremony /Prize-giving

/ Location: mainsquare Zell am See
Date: 29/01/10 Time: 20:00
CIA Protocol document will be followed:

Event Prizes offered and details

LOCATION DETAILS
Country admission conditions (Visa’s required, etc.) / Depends on country coming from
Preferred place of entry
(Special custom clearance, etc.) / Salzburg
Closest major cities
directions & distances / Salzburg, 110 km
Local language / german
Location description & characteristics / General description: Zell am See - Kaprun is situated in the heart of Austria close to the Grossglockner, the highest mountain of Austria. This region promises impressive and interesting flights over the austrian alps; in all directions there are suitable landing areas and the pilots can go for long distance flights in all directions
Geographic position (center of competition map): WGS 84 N 47 17.6 E 012 47.3
Competition Center (coordinates): WGS 84 N 47 17.6 E 012 47.3
Briefing Facilities (Tent, Hall, etc): heated tent (coordinates): see above
Topography (mountains, sea, lakes): see above
Landing areas (open fields, wooded area, farming, crops, cattle): see above
Other description:
Airspace structure & limitations / NOTAM description: no speciall NOTAM
Flight limitations: up to FL 125
Number of PZs expected: 10
Competition area dimensions: The contest area is the federal territory of austria and bordering countries respectively according to the task briefings.
Competition area altitude limitations: on request by ATC, possible up to FL 180
Driving particularities
(Right hand, left hand, speed limitations, International Driver’s Licence required, etc.) / Right hand driving
Speed limitations:
autobahn 130km/h, with trailer 100 km/h.
main road 100km/h, with trailer 80 km/h.
built up area 50km/h
Road network and infrastructure / European
Meteorological characteristics
(as expected for the period of the event) / Weather conditions: The month of january is mostly the best time for flying in the Alps. Usually the region Zell am See - Kaprun has stable weather conditions with very low temperatures and blue skies with fronts coming from the North to Northwest, which are going through very fast and promise good wind conditions in the height to go for long distances. The Salzach valley and the area around the Zeller lake allows in case of low windspeed in the height nice local flying conditions.
Prevailing winds (speed / directions): on ground 2-8 kt
Temperatures: below 0° Celsius
Sunrise & Sunset time for the first competition day: 7:50 16:00
Venue description & characteristics / Competition centre: office in the main building airport Zell am See
Briefing room: heated tent
Media centre: tourism office Zell am See
Internet connection: wireless lan available
Social activities: opening ceremony, pilot’s night, closing ceremony
Other information:
Remarks:
EVENT PERSONNEL
Competition director / Name: Heidrun Prosch Country: Austria X CV attached
Email: Phone: +43 676 316 28 93
Approved: Yes No Date: //
Competition deputy director / Name: TBA, Dan Sherill ? Country: USA CV attached
Email: Phone:
Approved: Yes No Date: //
Safety officer / Name: Michael Wimmer or Jim Howard Country: Germany / Great Britain
Michael Wimmer: safety officer preworlds Austria 2007, worlds Austria 2009, Austrian Nationals 2008, BP Balloon Trophy 2009 CV attached
Email: / Phone:
Approved: Yes No Date: //
Stewards / Name: Country: CV attached
Email:
Name: Country: CV attached
Email:
Proposed Jury members
(name at least 6) / 1. Andreas Simoner 2.
3. Irene Flaggl 4.
5. 6.
Chief scorer / Name: Martin Graf Country: Austria X CV attached
Email:
Chief debriefer / Name: Angelika Graf Country: Austria X CV attached
Email:
Chief observer / Name Country: CV attached
Email:
Technical support officer / Name: Country: CV attached
Email:

Scoring program

/ Scoring Program to be used:
Developed by: Alexander Gruber Email:
Download available at:

Travel & accommodation arrangements for officials

/ Travel arrangements: yes
Travel allowance: total refund of expenses Currency: Euro
Vehicles provided: no
Accommodation (type): appartments
Meals provided: yes
Other information:

Travel & accommodation arrangements for observers

/ Travel arrangements:
Travel allowance: Currency:
Vehicles provided:
Accommodation (type):
Meals provided:
Other information:
Insurance provided
& covered by organisers / Third party: yes
Air Display Public Liability:
Organisers & officials on-ground risks:
Observer on-board:
Other:
FAI hold-harmless clause included / X Yes No
The organisers will respect the FAI Environmental Code of Ethics / X Yes No
PARTICIPATION DETAILS
Special travel arrangements and assistance / Details:
Contact:
Equipment rental services / Details:
Contact:
Additional crew available / Details:
Contact:
Rent-A-Car assistance / Details:
Contact:
Accommodation available and assistance / Details:
Contact:
Other arrangements for competitors
(include meals, travel allowance, etc.) / Details:
Contact:
Remarks:
COMPETITION DETAILS
Maximum number of entrants / 35
Number of eligible NACs / The Event is open to all NACs, which have met their obligations to the FAI
Equal number of competitors / NAC
Start of invitation process / Date: 30/09/09
Entry closing date / 1st round: 07/12/09 2nd round: //
Additional invitations procedure
Eligibility conditions / AX MER 2.3 Qualification (S1 5.6.4): minimum 100 hours as pilot in command
2.4 Sporting licence (GS 8.1.2 part)
Registration methods and details
(mail, fax, email, online) / E-mail . All informations online on website www.bpgasballoontrophy.at/trophy10
Entry fee / Amount: 360 Currency: Euro
What is included: propane, nitrogen, maps, goodie bag, opening, closing, pilot’s night for all crew members (max. 4 people), weather briefing by Austro Control
Entry fee method of payment and details / X Money order Cheque X Cash
Credit card Other:
Details:
Insurance requirements
and details / X Third party:
< 500 kg MTOM - 750 000 SDR
< 1 000 kg MTOM - 1 500 000 SDR
< 2 700 kg MTOM - 3 000 000 SDR
< 6 000 kg MTOM - 7 000 000 SDR
X Passenger:
CSL:
Other:
Official language / english
Protest fee / 100 Euro
Equipment limitations / Balloon size 105.000 cft up to 150.000 cft
Special safety requirements / Minimum equipment list for flying in the mountains
General Briefing / Place: Salomonstation
Date: 23/01/10 Time: 19:00
Last competition flight / Date: 29/01/10 Time: morning:
Extra flight if needed:
Date: // Time: :
Competition map details / Scale: 1:50 000 DATUM: WGS 84
Grids : UTM, 1 km
Paper size: ca. 50cm x 30cm
Other information: for long distance flights ICAO maps 1 : 500.000 will be used
GPS Loggers / All GPS Loggers should be of the same type. For category 1 events they should meet the minimum quality requirement of the COH (Chapter 2).
Type of GPS Logger to be used: etrex
Details:
Landowner restrictions / none
Remarks:

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