Instructions for School Year 2018 – 2019 Diversion

The Diversion Worksheet should be utilized as a tool for calculating your USDA foods in WBSCM to a further processor.

The WBSCM catalog will open for these items on Wednesday, January 31stand will close at 4:00 pm on Wednesday, February 21, 2018. Orders for processors that do not meet the full truckload minimum will be declined and the catalog will be reopened for the period of Monday, February 26th– Wednesday, February 28, 2018.

Webinars will be held the week of February 5th. (Details to follow)

The dates for ordering Direct Delivery materials (Brown Box) that will be shipped directly to your OGS-contracted distributor, will come in a later email.

There are Four Tabs in the Worksheet:

Diversion Worksheet Tab: Lists all of the processors and their end products. Simply enter the total number of cases for each item that you need for school year 2018 – 2019. The sheet will calculate pounds and estimated entitlement value.

Totals Tab:This tab totals all of the pounds by material / processor so you have an easy view of what to order. Once you have completed your work, you should print the information on this tab and enter your orders into WBSCM. You will need the Business Partner ID listed in this tab when selecting your “deliver to” destination in WBSCM. After entering your order in WBSCM, run a Requisition Status Report to verify you sent the correct number of pounds/cases to the correct WBSCM BP ID.

Contact Info Tab:Contact information along with shipping requirements are available in this tab.

Reminders Tab: Some important points to remember when entering your orders into WBSCM.

Please remember the following as you complete this process:

All Green Highlighted Material will be found under ‘Direct Delivery’ and will be ordered in cases.

IMPORTANT: The Diversion Worksheet is a tool to help simplify the process. Orders must be entered in WBSCM to receive end product.Save this spreadsheet for further reference (processors may need additional information).

The entitlement listed is an ESTIMATE based on actual meal counts from the 2016-2017 school year. Entitlement will be updated in September based on the actual reimbursable lunches served in the 2017-2018school year.

NYS OGS does not properly procure any further processed items.ALLfurther end products you receive, utilizing USDA foods, must go through your normal procurement process.

We are tied to the dates that we have to submit orders to USDA in WBSCM. If you fail to enter your orders in the timeline outlined above, we will be unable to accommodate your needs for the 2018 – 2019 School Year. Please remember vacation breaks fall within this timeline.