Troop 737 Eagle Scout Candidate Project Budget Policy.
Troop 737 is required to have a policy that augments the BSA rules and guidelines for Eagle Scout Candidates working on their Eagle Scout Project.
Troop 737 is establishing an Eagle Scout Service Project Fund, which will be administered by the Troop’s Treasurer, with guidance and oversight provided by at least two Adult Committee members.
Eagle Scout Candidates should always be in contact with an Eagle Advisor, the Scoutmaster, and the Committee to help monitor their fundraising needs, fundraising activity and budgeting. Working together, we will attempt to stay on budget and make this an integral part of the Eagle Scout Project process. Secondly, our goal is to minimize significant over budget and under budget situations.
Eagle Scout Candidates should always pay close attention to all the guidelines and rules surrounding their Eagle Scout Project including fundraising, budgeting and estimating costs of their project.
The Eagle Scout Service Project Fund will be used to hold money from projects where there was excess funding at the conclusion of the project. It will also be used to supplement projects where there was a funding shortfall. Lastly, it would also provide an interim funding mechanism to loan money to an Eagle Scout’s Project if the fundraising phase of their project were not yet complete.
Guidelines.
Eagle Scout Candidates who have completed their project and have excess funds should inform the Troop Treasurer and make arrangements to have excess funds deposited into the Eagle Scout Service Project Fund.
Eagle Scout Candidates who would like to borrow money prior to their fundraising phase being completed should make their request to the Adult Committee. Requests should be in writing, outline fundraising plans, requested amount, and include estimated repayment to the fund.
Eagle Scout Candidates who experience a funding shortfall during their project should quickly make contact with their Eagle Advisor to discuss their next steps. After meeting with their Eagle Advisor, the scout may make a funding shortfall request to the Adult Committee. Upon receipt of the request, the Adult Committee will review the balance of the fund, and attempt to help the scout address his project funding shortfall.
In the event that the balance in the Eagle Scout Service Project Fund exceeds $300.00, the Adult Committee will meet and decide how to handle any funds over the $300.00 limit. Any excess funds in the Eagle Scout Service Project Fund will always be used to help other Eagle Scout projects, activities, and recognition.
At no time should an Eagle Scout Candidate seek to use the Eagle Scout Service Project Fund as an avenue to fund his project.
Should an Eagle Scout Candidate need to meet with the Adult Committee to discuss a financial need surrounding their project, and the monthly Committee meeting does not coincide with the project’s scheduling needs, the scout should make contact with the Troop Treasurer. The Troop Treasurer will work with the scout to identify at least two Adult Committee members. This team will review the scout’s request, and decide on the next steps.