Microsoft Word - Layout of the Page

Microsoft Word - Layout of the page

Page Margins

You can change the page margins of the document by adjusting the rulers on the page or changing the options the Page Setup window.

The ruler method:

1. Click the ruler till the cursor becomes a double-headed arrow (it shows the margin indicator)

2. Drag the margin indicator to the desired location

Using the Page Setup dialog box:

1. FileàPage Setup àMargins Tab

2. Enter margin values in the Top, Bottom, Left, and Right boxes. The changes will be shown immediately in the Preview window

3. You may also change the distance of header and/or footer from the page edge

4. Click on the OK button

Page Size and Orientation

1. FileàPage SetupàPaper Size Tab.

2. Select the paper size from the Paper size drop-down menu

3. Select the orientation (Portrait or Landscape) by checking the corresponding radio button

4. Click on the OK button

Headers and Footers

Headers and footers are typically used in printed documents. You can create headers and footers that include text or graphics— for example, page numbers, the date, a company logo, the document's title or file name, or the author's name— that are usually printed at the top or bottom of each page in a document. A header is printed in the top margin; a footer is printed in the bottom margin.

You can use the same header and footer throughout a document or change the header and footer for part of the document. For example, use a unique header or footer on the first page, or leave the header or footer off the first page. You can also use different headers and footers on odd and even pages or for part of a document.

1. ViewàHeader and Footer

The Header and Footer toolbar will appear and the top of the page will be highlighted as shown below (the contents of the document will become gray)

2. You may type the header /footer contents with formatting features applied

3. You can also choose the quick options from the Insert AutoText pull-down menu

4. Other items like page numbers, the current date and time can also be added

5. To edit the footer, click the Switch Between Header and Footer button on the toolbar OR just double-click on the footer.

Page Numbers

If you just want to add the page number below is a simple method.

1. InsertàPage Numbers

2. Select the position and alignment of the page numbers

3. If you do not want the page number to appear on the first page (e.g. if it is a title page), uncheck the Show number of first page box (the page number of the second page is 2)

4. Click on the OK button

Columns

Arranging the text in columns is a good way to lay out text in a newsletter-style document e.g. newsletters, brochures and flyers.

1. FormatàColumns

2. From the Columns dialog box, select the properties e.g. number and width of the columns

Paragraph Attributes

By placing the cursor within the paragraph, you may format a paragraph using the paragraph attributes.

Microsoft Word - Layout of the Page

Page Size and Orientation

Headers and Footers

Page Numbers

Paragraph Attributes

Print Preview and Printing

Print preview

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