Bank and Investment Accounts

WORKSHEET #1

BANK AND INVESTMENT ACCOUNTS

BANK AND INVESTMENT ACCOUNT LISTINGPlease attach copy of the latest bank statement and corresponding monthly reconciliation. / Prepared by: ______
Parish Name:
Parish Merger / Closure Date: / Date: ______
Bank Name and Location / Account Name / Account Number / Account Type (Checking/Savings/ Money Market/CD/ Investment) / Account Balance / Signer(s) on Account / Restricted Account (Yes/No) / Reason for Restriction / Date of Account Closure
Name:______
Address:______
______
Name:______
Address:______
______
Name:______
Address:______
______
Name:______
Address:______
______

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WORKSHEET #2

UNPAID BILLS LISTING

UNPAID BILLS
(Please attach each unpaid invoice and copy of the open
item listing from the accounting system). / Prepared by: ______
Parish Name:
Parish Merger / Closure Date: / Date: ______
Vendor Name and Address / Vendor Tax ID # / Account # / Invoice # / Amount / Date Invoice Due
Name:______
Address:______
______
Name:______
Address:______
______
Name:______
Address:______
______
Name:______
Address:______
______

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WORKSHEET #3

SERVICE CONTRACTS / AGREEMENTS

SERVICE CONTRACTS / AGREEMENTS / Prepared by: ______
Parish Name:
Parish Merger / Closure Date: / Date: ______
Service Contract Vendor / Account # / Equipment Under Contract / Agreement (Attach written agreement) / Termination Date of Contract/Agreement
Name:
Address:
Phone:
Name:
Address:
Phone:
Name:
Address:
Phone:
Name:
Address:
Phone:

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WORKSHEET #4

LEASE AND / OR RENTAL AGREEMENTS

WHERE PARISH IS LESSEE

LEASE AND / OR RENTAL AGREEMENTS
(Please attach a copy of the signed lease and / or rental agreement) / Prepared by: ______
Parish Name:
Parish Merger / Closure Date: / Date: ______
Company Leased From / Account # / Realty/Equipment/Vehicle
Being Leased/Rented / Termination Date of Lease/Rental Agreement
Name:
Address:
Phone:
Name:
Address:
Phone:
Name:
Address:
Phone:
Name:
Address:
Phone:

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WORKSHEET #5

LEASE AND / OR RENTAL AGREEMENTS

WHERE PARISH IS LESSOR

LEASE AND / OR RENTAL AGREEMENTS
(Please attach a copy of the signed lease and / or rental agreement) / Prepared by: ______
Parish Name:
Parish Merger / Closure Date: / Date: ______
Organization Leased To / Property Being Leased/Rented / Frequency of Use (Daily, Weekly) / Amount Being Received / Termination Date of Lease/Rental Agreement
Name:
Address:
Phone:
Name:
Address:
Phone:
Name:
Address:
Phone:
Name:
Address:
Phone:

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WORKSHEET #6

ORGANIZATIONS USING PARISH PROPERTY

ORGANIZATIONS USING PARISH PROPERTY / Prepared by: ______
Parish Name:
Parish Merger / Closure Date: / Date: ______
Organization Name / Building / Location Being Used / Dates/Times of Use
Name:
Address:
Phone:
Name:
Address:
Phone:
Name:
Address:
Phone:
Name:
Address:
Phone:

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WORKSHEET #7

CHARGE ACCOUNTS

CHARGE ACCOUNTS
(Please attach a copy of the latest statement) / Prepared by: ______
Parish Name:
Parish Merger / Closure Date: / Date: ______
Store or Institution / Account # / Signer(s) on Account / Date Closed
Name:
Address:
Phone:
Name:
Address:
Phone:
Name:
Address:
Phone:
Name:
Address:
Phone:

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WORKSHEET #7A

CREDIT CARDS

CREDIT CARDS
(Please attach a copy of the latest statement) / Prepared by: ______
Parish Name:
Parish Merger / Closure Date: / Date: ______
Financial Institution
(Fleet/Capital One/Sovereign) / Account # / Signer(s) on Account / Date Closed
Name:
Address:
Phone:
Name:
Address:
Phone:
Name:
Address:
Phone:
Name:
Address:
Phone:

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WORKSHEET #7B

MEMBERSHIPS / SUBSCRIPTIONS

MEMBERSHIPS / SUBSCRIPTIONS / Prepared by: ______
Parish Name:
Parish Merger / Closure Date: / Date: ______
Company Name / Membership/Subscription ID or Account # / Date Cancelled
Name:
Address:
Phone:
Name:
Address:
Phone:
Name:
Address:
Phone:
Name:
Address:
Phone:

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WORKSHEET #8

RESTRICTED ACCOUNTS / GIFTS / ASSETS (Tangible or Intangible)

RESTRICTED ACCOUNTS / GIFTS / ASSETS
Please attach copy of document imposing restriction / Prepared by: ______
Parish Name:
Parish Merger / Closure Date: / Date: ______
Donor / Institution Where Funds Are Held / Account Name / Account Number / Signer(s) on Account / Reason for Restriction
Name:______
Address:______
______/ Name:______
Address:______
______
Name:______
Address:______
______/ Name:______
Address:______
______
Name:______
Address:______
______/ Name:______
Address:______
______
Name:______
Address:______
______/ Name:______
Address:______
______

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WORKSHEET #9

EMPLOYEE LISTING

EMPLOYEE LISTINGPlease list all lay employees / Prepared by: ______
Parish Name:
Parish Merger / Closure Date: / Date: ______
Parish paying into the CT Unemployment Insurance Fund? (yes or no) ______
Employee / SSN (last 4 digits only) / Last Day Worked / Date of Hire / W-2 or Unreported / Medical Plan
FAM/IND / Dental Plan
FAM/IND / Pension Plan
YES/NO / Hours per week / Pay Period
(Weekly/bi-weekly/ monthly) / Rate / Current Annual Salary / Unpaid Vacation Time (in days) / Severance Amount
Name:______
Address:______
______
Phone: ______
Name:______
Address:______
______
Phone: ______
Name:______
Address:______
______
Phone: ______

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WORKSHEET #10A

PARISH OFFICE INVENTORY

PARISH OFFICE INVENTORY / Prepared by: ______
Parish Name:
Parish Merger / Closure Date: / Date: ______
Item
(Furniture, office equipment, etc.) / Control # / Quantity / Description / Condition (Excellent, Good, Fair, Poor) / Make / Model / Serial # / Estimated Value / Comments

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WORKSHEET #10B

MAINTENANCE EQUIPMENT INVENTORY

MAINTENANCE EQUIPMENT INVENTORY / Prepared by: ______
Parish Name:
Parish Merger / Closure Date: / Date: ______
Item / Control # / Quantity / Description / Condition
(Excellent, Good, Fair, Poor) / Estimated Value / Comments

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WORKSHEET #11

PARISH SACRED OBJECTS INVENTORY/APPRAISAL/SALES REPORT

Prepared by: ______
Parish Name:
Parish Merger / Closure Date: / Inventory Date: ______
Item/Description / Control # / Quantity / Condition (Excellent, Good, Fair, Poor) / Saleable?(Yes/No) / Estimated Fair Market Value / Proposed
List Price / Selling
Price / Date
Sold / Sold to ? / Comments

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WORKSHEET #12

AUTOMOBILES

AUTOMOBILES / Prepared by: ______
Parish Name:
Parish Merger / Closure Date: / Date: ______
Automobile Make / Model / Year / VIN / Mileage / Condition / Lienholder / Terms

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WORKSHEET #13

CHECKLIST OF FINANCIAL RECORDS TO BE PRESERVED

(Provided for example purposes only for types of financial records

but not limited to the items listed.)

Parish Name:

Please box financial records by fiscal year. Please ensure that the fiscal year is clearly marked on all boxes.

THE FOLLOWING APPLIES TO ALL PARISH AND ASSOCIATED ORGANIZATION ACCOUNTS

(Examples: Holy Name Society, Parent / Teacher Group, School Accounts)

General:

Bank Statements

Cancelled Checks

Deposit Slips

Deposit Summary Forms

Reimbursement Request Forms

Monthly Financial Reports to Parish

Vendor Contracts

Bills / Invoices / Receipts

Copies of Lease or Rental Agreements

Parish Donations Records

Donation Acknowledgement Letters Sent To Donors

Fundraising Records

Payroll:

Employee Personnel Files

W-2 Forms

1099 Miscellaneous Forms (For Independent Contractors, Visiting Priests, Bingo / Raffle Winners)

Employee Time Sheets

Employment Contracts

Employee Federal W-4 Forms

Employee I-9 Forms

Job Descriptions

Payroll Reports from External Payroll Company (if applicable)

Manual Payroll Forms (if applicable)

941 Quarterly Reports

Workers Comp / Unemployment Reports

Software Application Data:

Full back up of accounting software data

Full back up of census / donation data

WORKSHEET #14

CONTACT PERSON LISTING

CONTACT PERSON LISTING
Please provide the following information for the person(s) who prepared these forms
and identify sexton and maintenance personnel) / Prepared by: ______
Parish Name:
Parish Merger / Closure Date: / Date: ______
Name and Address / Area of Responsibility / Phone / Fax / Email
Name:
Address:
Name:
Address:
Name:
Address:
Name:
Address:
Name:
Address:

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WORKSHEET #15

VENDOR LISTING FOR 1099 MISCELLANEOUS FORM(S)

VENDOR LISTING FOR 1099 MISCELLANEOUS FORM(S)
Please ensure you note the vendor’s tax id#)
(Please attach a detailed list of the checks issued to each vendor – worksheet provided) / Prepared by: ______
Parish Name:
Parish Merger / Closure Date: / Date: ______
Vendor Name and Address / Vendor Tax ID # / Total Amount Paid
(from Jan. 1 to final payment)
Name:
Address:
Name:
Address:
Name:
Address:
Name:
Address:
Name:
Address:

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WORKSHEET #15A

VENDOR CHECK LISTING FOR 1099 MISCELLANEOUS FORM(S)

VENDOR CHECK LISTING
FOR 1099 MISCELLANEOUS FORM(S)
(Please list each check separately) / Prepared by: ______
Parish Name:
Parish Merger / Closure Date: / Date: ______
Vendor Name / Check Date / Check # / Amount of Check / Total for Vendor

15______

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