HARPIST BOOKING FORM

This is a BOOKING form, NOT an enquiry form. If you do not wish to make a booking, do not complete this form. No Payment Is Required At This Stage.

First Name / Surname
Company / Organisation Name ( if applicable )
Building / Street
Town / County
Post Code / Evening Phone
Mobile / Day Phone
Email 1 / Email 2
I / We would like to book a / HARPIST / Approx
Start Time / Approx
Finish Time
If the length of time or start and finish times you have entered are different to those, on which your quote was based, please check with us before proceeding further.
Date Of Event;
Day Of Week / Date / Month / Year
From the quote I have received,
my 1st choice harpist would be / 1st / At the quoted price of; / £
If this harpist is already booked my 2nd choice would be / 2nd / At the quoted price of; / £
If my 1st & 2nd choice harpist(s) is / are already booked my 3rd choice would be / 3rd / At the quoted price of; / £
Note; As availability can change hour to hour, it is important to state your 2nd & 3rd choices where available. If you don't complete your 2nd & 3rd choice and your 1st choice is booked, by the time we inform you of this, you then reply to us with your next choice, we then contact that harpist, it is quite possible that she/he may have also have been booked by someone else.
What Date Did We Send You The Quote? / This helps us track down your enquiry
In the comment box below, please indicate which part(s) of the proceedings you wish to book the harpist for and the length of time you require them for.
Comments Box
We will contact the musician to confirm they are still available and if they are, book them for you.
We will then post or email you a form to complete the details of your event and return this with your deposit cheque. You may also pay by internet banking or by credit card. Credit & Debit cards are accepted through PayPal. A PayPal account is not required for online payments.
Please Note; PayPal charge a 3.5% transaction fee. This will be added to the amount you are paying for the harpist should you choose this payment method. If you wish to pay by card, we will email you a request for payment via PayPal. Just follow the instructions in the email. This method is easy, quick and very secure.
No payment is required until we have confirmed availability of the harpist you wish to book.
Please Indicate Which Payment Method You Would Prefer To Use
Internet Banking (preferred) / Card Payment Via PayPal / By Cheque
Can You Accept The Forms By Email (PDF format)
I confirm I have read and accept the booking terms and conditions.
Once booked the terms and conditions you have agreed to will be in force. / Please Enter
A Tick Here
Please return this completed booking form to us; Email; or Fax; 0845 862 1120

STOP!

ONLY RETURN THIS FORM IF YOU WISH TO COMMIT TO BOOKING A HARPIST

Standard Conditions

1) If electrical power is required by the 'Entertainer(s)', it is the responsibility of the 'Hirer' to ensure that a safe source of power is provided and that all local authority regulations are adhered to. If you have hired a reputable venue for the event, they should take care of this for you.
2) It is the responsibility of the 'Hirer' to provide a safe environment for the 'Entertainer(s)' to perform in.
3) The `Entertainer(s)` accepts full responsibility for any damage or injury caused to the `Hirers` venue, customers or guests due to their equipment or unprofessional behaviour.
4) The `Entertainer(s)` must ensure that all the equipment that they provide, meets the statutory health & safety requirements.
5) The 'Hirer' and 'Entertainer(s)' understand that by agreeing to these terms and conditions that they are legally bound to abide by them under UK law.
6) You must not submit our booking form without agreeing to these terms and conditions. If you do not wish to be legally bound by these conditions do not proceed any further.
7) Not returning the ‘Booking Schedule’ form (sent to the ‘Hirer’ on receipt of booking form) does not constitute a cancellation. To have received this form, you will have already agreed to our terms & conditions. Please remember, that under UK law, there is no requirement for a signature to from an agreement. As long as you have made a formal commitment to book, be it verbal, written or otherwise, you will have made a booking and agreed to the terms & conditions contained here.
8) Cancelation Before Returning the ‘Booking Schedule’. If you have decided to cancel your booking after you have been sent the Booking Schedule to complete, we will have already carried out work processing your enquiry and processing your booking.
Therefore, the administration charge, which will be equal to the deposit amount, will still be due for payment. This is to cover the administration charge for processing your enquiry, processing your booking and processing your cancelation.
9) Cancellation After Returning The Booking Schedule. Any cancellation must be notified by telephone and in writing more than 8 weeks in advance. (It is recommended that the letter is sent recorded post, as proof of delivery may be required). If a cancellation has less than 8 weeks notice then 50% of the outstanding balance is payable. If the cancellation has less than 6 weeks notice then 75% of the outstanding balance is payable and if the cancellation has less than 4 weeks notice then 100% of the outstanding balance is payable. Any cancellation will result in the loss of the deposit to cover administration costs. These monies will be recovered by legal process if not paid within 7 days.
PLEASE NOTE; A booking is not considered cancelled until we have received notification in writing (an email will suffice) and we have replied to you confirming receipt of your cancellation notice. When we receive a cancellation we will reply confirming your cancellation within 48 hours. If you do not receive a confirmation within 48 hours, this means that we did not receive it and therefore your performer is still booked. You will then need to resend your cancellation and again await our confirmation. All monies that become due, because of the cancelation, must be paid within 7 days.
10) The `Entertainer(s)` agree(s), not to make any future bookings directly with the `Hirer`, guests or the venue, for a period of 24 months from the date of this engagement. Should this agreement be broken then the appropriate booking fees will become payable to 1st Choice Entertainment.
11) Any further bookings, arising from an engagement, booked through 1st Choice Entertainment, will also attract a booking fee at a similar rate.
12) All `Entertainers` are responsible for their own Tax and National Insurance.
13) All `Entertainers` are expected to arrive at the venue in good time.
14) If any problems arise, `1st Choice Entertainment` should be contacted immediately. 1st Choice Entertainments acts as a booking agent only and cannot be held responsible for any non-fulfillment of contract by proprietors, managers or artistes. All reasonable safeguards will be taken to ensure that the contract is fulfilled. 1st Choice Entertainment reserve the right to substitute an artist with that of similar or higher quality should the need arise. e.g.; accident or illness etc.

15) By signing this contract the `Hirer` and `Entertainer` agree to be bound by all of its contents.
16) If there are no parking facilities at the venue and the entertainer incurs expenses for parking, then the hirer will need to complete the selected part of the contract and estimate the cost of parking and add this to the cost of the act. Most performers will have heavy equipment, costumes, cloths etc, so please provide parking as close to the performance area as possible. Where free parking is not available, the performer will pay up to £5 in parking fees. Anything in excess of £5 will need to be entered into the ‘Car Parking Fee’s section and added to the total fee.
17) Should monies remain unpaid outside of our terms, we will exercise our statutory rights to claim interest & compensation for debt recovery costs, under the ‘Late Payment’ legislation. The minimum payment under this legislation will be £40 plus interest at 12% on top of the outstanding amount. Our payment terms are generally balance paid in full 21 days prior to the event and form part of this contract. Different terms can be agreed in certain circumstances.
18) In the unlikely event you should have cause for complaint, with regards to an 'entertainer' this should be reported as soon as possible by telephone or email within 24 hours of the event to 1st Choice Entertainment. Give as much detail as you can. Your complaint must then be put in writing within 7 days of the event, while the details are still fresh in everyone’s mind. This can be done by email or post.

1st Choice Entertainment, being neutral, will act as mediator in any dispute with the aim of resolving the situation to the satisfaction of all concerned.

19) These terms and conditions override any other agencies, companies or individuals conditions, unless agreed to in writing.