AGENDA – Regular MeetingBoard of Education

Mrs. Barbara Jeffries - PresidentEast Cleveland City School District

May 14, 2007

AGENDA

THE BOARD OF EDUCATION

OF THE

EAST CLEVELAND CITY SCHOOL DISTRICT

REGULAR BOARD MEETING

Board President – Mrs. Barbara Jeffries

Heritage Middle School - 7:00 P.M. Monday, MAY 14, 2007

I.Pledge of Allegiance to the Flag

II.Roll Call By Treasurer

Regular Meeting -

/

April 16, 2007

Special Meeting -

/

April 05, 2007

April 09, 2007

April 23, 2007

April 25, 2007

III.Approval of Minutes -

IV.Communications

  1. Open Discussion of Agenda Items

VI.Reports of Committees

A. Buildings and GroundsMr. Abdul Shaheed Jabbaar
Mr. Edward E. Parker
1. / Resolution to Authorize a Contract with and Payment to
E Blueprint
Whereas, the East Cleveland City School District will contract with E Blueprint to provide blueprinting services for East Cleveland City Schools’
Construction Project at a cost of $9,000.00; therefore, be it
Resolved, that this Board authorizes the Treasurer to encumber and pay an amount not to exceed $9,000.00 for said services from the Project Fund-001.
2. / Resolution to Award a Contract to East-West Construction Company for General Trades Work at Caledonia Elementary School
Whereas, by previous resolution this Board entered into an agreement with the Ohio Schools Facilities Commission (OSFC) to renovate and reconstruct schools, and
Whereas, the reconstruction of Caledonia Elementary School is required as part of the Master Plan Agreement, and
Whereas, the installation of General Trades Work is required as part of the agreement, and
Whereas, this Board previously approved of the contract documents for Caledonia Elementary School, and
Whereas, East-West Construction Company was the lowest responsible bidder for General Trades Work, and
Whereas, on April 23, 2007 representatives from East-West Construction Company met with the Architect, the Construction Manager, and District Representatives to review compliance with the bid documents for the General Trades Work package, therefore be it
Resolved, that the East Cleveland City School District Board of Education hereby issues a contract to East-West Construction Company in the amount of $5,775,000.00 for the General Trades package, and further be it
Resolved, this Board authorizes the Treasurer to issue payment to East-West Construction Company payable from Project funds in accordance with the contract documents.
3. / Resolution to Award a Contract to Tom Sexton and Associates, Inc. for Furniture and Equipment at Caledonia Elementary School
Whereas, by previous resolution this Board entered into an agreement with the Ohio Schools Facilities Commission (OSFC) to renovate and reconstruct schools, and
Whereas, the reconstruction of Caledonia Elementary School is required as part of the Master Plan Agreement, and
Whereas, the installation of furniture and equipment is required as part of the agreement, and
Whereas, this Board previously approved of the contract documents for Caledonia Elementary School, and
Whereas, Tom Sexton and Associates, Inc. was the lowest responsible bidder for the furniture and equipment package, and
Whereas, on April 23, 2007 representatives from Tom Sexton and Associates, Inc. met with the Architect, the Construction Manager, and District Representatives to review compliance with the bid documents for the furniture and equipment package, therefore be it
Resolved, that the East Cleveland City School District Board of Education hereby issues a contract to Tom Sexton and Associates, Inc., in the amount of $217,834.00 for the installation of furniture and equipment, and be it
Resolved, that by accepting the bid of Tom Sexton and Associates, Inc. the Board expressly waives the clerical error cited by the Contractor in their failure to acknowledge the receipt of Addendum #7 as a non-material irregularity, and
Be it Further Resolved, that their bid price did include any work related to the bid package in their original bid price
Therefore be it Resolved, that this Board authorizes the Treasurer to issue payment to Tom Sexton and Associates, Inc. payable from Project funds in accordance with the contract documents.
4. / Resolution to Award a Contract to Soehnlen Piping Company for Plumbing Work at Caledonia Elementary School
Whereas, by previous resolution this Board entered into an agreement with the Ohio Schools Facilities Commission (OSFC) to renovate and reconstruct schools, and
Whereas, the reconstruction of Caledonia Elementary School is required as part of the Master Plan Agreement, and
Whereas, the installation of Plumbing work is required as part of the agreement, and
Whereas, this Board previously approved of the contract documents for Caledonia Elementary School, and
Whereas, Soehnlen Piping Company was the lowest responsible bidder for the plumbing package, and
Whereas, on April 23, 2007 representatives from Soehnlen Piping Company met with the Architect, the Construction Manager, and District Representatives to review compliance with the bid documents for the General Trades Work package, therefore be it
Resolved, that the East Cleveland City School District Board of Education hereby issues a contract to Soehnlen Piping Company in the amount of $364,800.00 for the General Trades package, and further be it
Resolved, that this Board authorizes the Treasurer to issue payment to Soehnlen Piping Company payable from Project funds in accordance with the contract documents.
5. / Resolution to Award a Contract to Mac Mechanical Corporation for Fire Protection Work at Caledonia Elementary School
Whereas, by previous resolution this Board entered into an agreement with the Ohio Schools Facilities Commission (OSFC) to renovate and reconstruct schools, and
Whereas, the reconstruction of Caledonia Elementary School is required as part of the Master Plan Agreement, and
Whereas, the installation of fire protection work is required as part of the agreement, and
Whereas, this Board previously approved of the contract documents for Caledonia Elementary School, and
Whereas, Mac Mechanical Corporation was the lowest responsible bidder for the fire protection package, and
Whereas, on April 20, 2007 representatives from Mac Mechanical Corporation met with the Architect, the Construction Manager, and District Representatives to review compliance with the bid documents for the fire protection package, therefore be it
Resolved, that the East Cleveland City School District Board of Education hereby issues a contract to Mac Mechanical Corporation in the amount of $116,200.00 for the installation of a fire protection package, and further be it
Resolved, that this Board authorizes the Treasurer to issue payment to Mac Mechanical Corporation payable from Project funds in accordance with the contract documents.
6. / Resolution to Award a Contract to Tom Sexton and Associates, Inc. for Furniture and Equipment at Mayfair Elementary School
Whereas, by previous resolution this Board entered into an agreement with the Ohio Schools Facilities Commission (OSFC) to renovate and reconstruct schools, and
Whereas, the reconstruction of Mayfair Elementary School is required as part of the Master Plan Agreement, and
Whereas, the installation of furniture and equipment is required as part of the agreement, and
Whereas, this Board previously approved of the contract documents for Mayfair Elementary School, and
Whereas, Tom Sexton and Associates, Inc. was the lowest responsible bidder for the furniture and equipment package, and
Whereas, on April 10, 2007 representatives from Tom Sexton and Associates, Inc. met with the Architect, the Construction Manager, and District Representatives to review compliance with the bid documents for the furniture and equipment package, therefore be it
Resolved, that the East Cleveland City School District Board of Education hereby issues a contract to Tom Sexton and Associates, Inc., in the amount of $188,133.00 for the installation of furniture and equipment, and further be it
Resolved, that this Board authorizes the Treasurer to issue payment to Tom Sexton and Associates, Inc. payable from Project funds in accordance with the contract documents.
7. / Resolution to Award a Contract to Miles Mechanical for HVAC Work at Caledonia Elementary School
Whereas, by previous resolution this Board entered into an agreement with the Ohio Schools Facilities Commission (OSFC) to renovate and reconstruct schools, and
Whereas, the reconstruction of Caledonia Elementary School is required as part of the Master Plan Agreement, and
Whereas, the installation of an HVAC package is required as part of the agreement, and
Whereas, this Board previously approved of the contract documents for Caledonia Elementary School, and
Whereas, Miles Mechanical was the lowest responsible bidder for the HVAC package, and
Whereas, on April 20, 2007 representatives from Miles Mechanical met with the Architect, the Construction Manager, and District Representatives to review compliance with the bid documents for the HVAC package, therefore be it
Resolved, that the East Cleveland City School District Board of Education hereby issues a contract to Miles Mechanical in the amount of $1,078,000.00 for the installation of an HVAC package, and further be it
Resolved, that by accepting the bid of Miles Mechanical the Board expressly waives the clerical error cited by the Contractor in their failure to acknowledge the receipt of Addenda #6 and #7 as a non-material irregularity, and
Be it Further Resolved, that their bid price did include any work related to the bid package in their original bid price
Resolved, that this Board authorizes the Treasurer to issue payment to Miles Mechanical payable from Project funds in accordance with the contract documents.
8. / Resolution to Award a Contract to R. J. Martin for Electrical Package at Caledonia Elementary School
Whereas, by previous resolution this Board entered into an agreement with the Ohio Schools Facilities Commission (OSFC) to renovate and reconstruct schools, and
Whereas, the reconstruction of Caledonia Elementary School is required as part of the Master Plan Agreement, and
Whereas, the installation of electrical work is required as part of the agreement, and
Whereas, this Board previously approved of the contract documents for Caledonia Elementary School, and
Whereas, R. J. Martin was the lowest responsible bidder for the electrical work, and
Whereas, on April 23, 2007 representatives from R. J. Martin met with the Architect, the Construction Manager, and District Representatives to review compliance with the bid documents for electrical work, therefore be it
Resolved, that the East Cleveland City School District Board of Education hereby issues a contract to R. J. Martin in the amount of $975,000.00 for the installation of electrical package, and further be it
Resolved, that this Board authorizes the Treasurer to issue payment to R. J. Martin payable from project funds in accordance with the contract documents.
9. / Resolution to Authorize a Contract with and Payment to M.A.G. Contractors
Whereas, the East Cleveland City School District will contract with M.A.G. Contractors to remove football goal posts and footers at the Shaw High School Stadium during May 2007 at a cost of $5,000.00; therefore, be it
Resolved, that this Board authorizes the Treasurer to encumber and pay an amount not to exceed $5,000.00 for said services from the Maintenance Fund-423.
10. / Resolution to Authorize a Contract with and Payment to Executive Transfer and Storage
Whereas, the East Cleveland City School District will contract with Executive Transfer and Storage to relocate all 7th grade furniture and equipment at Superior Elementary School to Heritage Middle School throughout June 2007 at a cost of $3,750.00; therefore, be it
Resolved, that this Board authorizes the Treasurer to encumber and pay an amount not to exceed $3,750.00 for said services from the Building Project Fund-410.
11. / Resolution to Authorize a Contract with and Payment to Commercial Ward Space Solutions
Whereas, the East Cleveland City School District will contract with Commercial Ward Space Solutions to relocate all 8th grade furniture and equipment at Superior Elementary School to Heritage Middle School throughout June 2007 at a cost of $9,400.00; therefore, be it
Resolved, that this Board authorizes the Treasurer to encumber and pay an amount not to exceed $9,400.00 for said services from the Building Project Fund-410.
12. / Resolution to Authorize a Contract with and Payment to Commercial Movers
Whereas, the East Cleveland City School District will contract with Commercial Movers to relocate all K through 6th grade furniture and equipment at Caledonia Elementary School to Prospect Elementary School and all 7th grade furniture to Heritage Middle School throughout June 2007 at a cost of $9,800.00; therefore, be it
Resolved, that this Board authorizes the Treasurer to encumber and pay an amount not to exceed $9,800.00 for said services from the Building Project Fund-410.
13. / Resolution to Authorize a Contract with and Payment to Commercial Ward Space Solutions
Whereas, the East Cleveland City School District will contract with Commercial Ward Space Solutions to relocate all K through 6th grade furniture and equipment at Rozelle Elementary School to Mayfair Elementary School and all 7th grade furniture and equipment to Heritage Middle School throughout June 2007 at a cost of $9,750.00; therefore, be it
Resolved, that this Board authorizes the Treasurer to encumber and pay an amount not to exceed $9,750.00 for said services from the Building Project Fund-410.
14. / Resolution to Authorize a Contract with and Payment to Commercial Ward Space Solutions
Whereas, the East Cleveland City School District will contract with Commercial Ward Space Solutions to relocate all excess equipment, furniture, table and chairs at Caledonia Elementary School to Rozelle Elementary School throughout June 2007 at a cost of $7,800.00; therefore, be it
Resolved, that this Board authorizes the Treasurer to encumber and pay an amount not to exceed $7,800.00 for said services from the Building Project Fund-410.
15. / Resolution to Authorize a Contract with and Payment to Commercial Movers
Whereas, the East Cleveland City School District will contract with Commercial Movers to relocate Preschool furniture and equipment at Prospect Elementary School to Superior Elementary School and all 7th grade furniture to Heritage Middle School throughout June 2007 at a cost of $9,400.00; therefore, be it
Resolved, that this Board authorizes the Treasurer to encumber and pay an amount not to exceed $9,400.00 for said services from the Building Project Fund-410.

1

AGENDA – Regular MeetingBoard of Education

Mrs. Barbara Jeffries - PresidentEast Cleveland City School District

May 14, 2007

VI.Reports of Committees

B.EducationMr. Terrance Hood
Mr. Abdul Shaheed Jabbaar
1. / Resolution to Authorize a Contract with and Payment to WVIZ/Ideastream
Whereas, the East Cleveland City School District will contract with WVIZ/Ideastream to provide “The Computer for Personal Productivity K-5” online course for professional development May 23, 2007 through July 3, 2007 at a cost of $5,000.00; therefore, be it
Resolved, that this Board authorizes the Treasurer to encumber and pay an amount not to exceed $5,000.00 for said services from the Building Blocks Fund-001.
2. / Resolution to Authorize a Contract with and Payment to Mad Science of Cleveland
Whereas, the East Cleveland City School District contracted with Mad Science of Cleveland to provide in-class science enrichment field trips including hands-on methods and science discovery for students in grades 4 through 6 at all elementary schools from January 8, 2007 through June 8, 2007 at a cost of $28,800.00; and
Whereas, an additional 14 classes were added to the original contract for the purpose of including more students; therefore, be it
Resolved, that this Board authorizes the Treasurer to encumber and pay an amount not to exceed $1,400.00 for said services from the School Improvement-572 and Title II-A-590 Funds.
3. / Resolution to Authorize a Contract with and Payment to Whip Appeal Leather, Inc.
Whereas, the East Cleveland Board of Education has adopted CAMPUS WEAR as the dress code for students enrolled in the East Cleveland City School District, and
Whereas, male students in grades seven through twelve are required to wear neckties, and
Whereas, the Education Committee has received three quotes for the purchase of said neckties;
Therefore be it Resolved, that Whip Appeal Leather, Inc. will provide 3,000 customized ties at a cost of $3.50 each, and
Be it Further Resolved, that the East Cleveland Board of Education will purchase student neckties for an amount not to exceed $11,287.50 from the General Fund-001.
4. / Resolution to Authorize a Contract with and Payment to Executive Caterers at Landerhaven
Whereas, the East Cleveland City School District will contract with Executive Caterers at Landerhaven to provide catering services for an end of the year meeting at Heritage Middle School on June 6, 2007 at a cost of $7,000.00; therefore, be it
Resolved, that this Board authorizes the Treasurer to encumber and pay an amount not to exceed $7,000.00 for said services from the Title II-A Fund-590.
5. / Resolution to Authorize a Contract with and Payment to Chess for Success
Whereas, East Cleveland City Schools will contract with Chess for Success to provide 1.5 hours of chess instruction for twenty five (25) 21st Century Summer Enrichment students Monday through Friday for six weeks at Chambers Elementary School from June 18, 2007 through July 27, 2007 at a cost of $2,500.00; therefore, be it
Resolved, that this Board authorizes the Treasurer to encumber and pay an amount not to exceed $2,500.00 for said services from the New Five Schools’
Twenty First Century Community Learning Fund-599.
6. / Resolution to Authorize a Contract with and Payment to Rell-E-Rell Productions
Whereas, the East Cleveland City School District will contract with Rell-E-Rell Productions to provide five hours of disc jockey services for the Shaw High School Senior Prom at the Inter-Continental Hotel, Cleveland, OH. May 25, 2007 at a cost of $400.00, therefore, be it
Resolved, that this Board authorizes the Treasurer to encumber and pay an amount not to exceed $400.00 for said services from Senior Class Fund-200.

VI.Reports of Committees

C.FinanceMr. Terrance Hood
1. / Resolution to Authorize a Contract with and Payment to Samia Transportation
Whereas, the East Cleveland City School District will contract with Samia Transportation to provide transportation services to the parents of special needs students participating in child centered therapy, skills development, and behavior management programs at the student’s location of services during the 20006-2007 school year at a cost not to exceed $10,000.00 therefore, be it