/ FLINDERS UNIVERSITY ADELAIDE  AUSTRALIA / Travel Confirmation
STA Travel
Phone: 8277 9611 (general)
Email:
Contact your preferred consultant by direct phone or email
  1. Obtain quote from STA Travel
  2. Include FBT liability for any private travel
  3. Obtain appropriate authorisation for travel (Section B)
  4. Obtain appropriate authorisation for payment
  5. Email form to STA Travel and AOU Office
Booking is not confirmed until this form is completed (inc. Section B) and faxed to STA Travel / APPROPRIATE CODES
Domestic Travel2001
Domestic Accommodation2005
SECTION A – to be completed by the Booking Officer. Please print clearly.

BOOKING/CONTACT OFFICER DETAILS

Name of Booking Officer (contact person):Date:
School/ Faculty:Wk ph:Fax:
Comment on booking/travel:

PASSENGER DETAILS

Passenger name:Frequent flyer?Y / NF/F no:
After hours contact:Wk ph:Fax:

TRAVEL DETAILS

Reason for travel:Destination:
Flight from:Date:Time: Flight no:
Flight from:Date:Time:Flight no:
Flight from:Date:Time:Flight no:
Car hire: Y / NCompanyEstimated cost:
Travel Diary must be completed under following circumstances:Any private component: Y / N
1)All overseas travel irrespective of durationDetails to be attached, not to be sent to
2)Travel within Australia when combining business and private travel (ie, non business days)STA Travel
Completed Travel Diaries should be forwarded to faculty/school office for checking.Employee/Student: Y / N

ACCOMMODATION DETAILSRequired? Y / N

Hotel:Ph:Fax:
Government room rate:Date in:Date out:
SECTION B – Approval/Authority/Payment. Please print clearly.
Estimated cost (GST exclusive) : $______(Travel) $______(Accommodation) $ ______(Est private travel)
Debit the following Account No:
Travel
Accommodation
Completion of coding required prior to submission to STA Travel
I certify the travel is for University business and (where applicable) complies with grant conditions. I also certify that I will reimburse the University
for the private travel component costs arising from any non incidental private travel associated with this trip.

Signature of Staff Member travelling, Grantholder and date

/

Print Name

Signature of Supervisor and date

/

Name of Supervisor

Signature of Authorised Person (as defined in the Travel Policy) / Print Name
Note: FBT can arise where employees combine private travel with business travel even where there is no additional cost to the University. Employees are required to reimburse any private component costs, other than incidental amounts, to avoid any FBT liability. Refer Travel, Accommodation and Subsistence Policy -

Name of STA Consultant: ……………………………………………………………………….(STA use only) Last Updated:16/11/15