Title: Director of Special Events

Urusline Academy.Dedham

Job Posting Director of Special Events

Title: Director of Special Events

Reports to: Director of Advancement

Purpose

The Director of Special Events is responsible for the overall leadership and direction of the Academy’s special events. Special Events play a key role in implementing and achieving the goals of Ursuline Academy as described in the academy’s Strategic Plan and is part of a comprehensive Advancement Program. S/he provides leadership, professional expertise, and direction in the planning and execution of high quality events and functions, identifies and facilitates discussion and decisions about issues affecting events and ensures that the President, Board, Principal and/or Academy priorities are reflected in the planning and presentation of events.

The Director of Special Events must be constituent-service oriented, have the ability to work diplomatically with a wide variety of constituencies, and the skills to handle multiple projects simultaneously. The ability to work under pressure is essential as is being able to manage competing demands while maintaining a flawless constituent service orientation. S/he must be extremely organized, have excellent interpersonal skills, be adept at mastering new technology, be a strategic thinker and possess a desire to help advance the mission of Ursuline Academy. The ability to be tactful and discreet and maintain confidentiality is mandatory. The Director of Special Events must demonstrate attention to detail and effective time management skills. This position requires a high degree of professionalism as it will work closely with key Academy administrators, trustees, alumnae, parents, students and friends of the Academy as well as colleagues in various departments on campus.

Responsibilities:

§  Responsible for the conceptualization, planning and management of the annual Brescia Ball gala, Golf Tournament and other assigned fundraising/cultivation events.

§  Develops and manages the Advancement Special Events budget

§  Identify, cultivate and solicit event sponsorships

§  Recruit, manage and acknowledge volunteers/committees for all assigned events.

§  Map out event timelines, create invitation lists, works with Communications and designers on the collateral materials for events.

§  Develops and maintains accurate records for all events

§  Ensures detailed event financial information for fiscal control purposes.

§  Develops/or ensures utilization of standardized systems and technology to automate elements of event planning, tracking and production in partnership with Advancement Operations Manager.

§  Prepares appropriate reports for the Board of Trustees and Advancement Committee

§  Willing to accept responsibilities other than those to which s/he is assigned.

Summary

The Director of Special Events is a key position in the Advancement Office of Ursuline Academy. S/he will work closely with the President, Principal, Director of Advancement, the Advancement team, the faculty/staff and volunteers to create high quality events that will celebrate the mission, tradition and work of Ursuline Academy and the Ursuline sisters. S/he must be able to work independently as well as collaboratively with staff/volunteers, exercise sound judgment and handle confidential matters with appropriate discretion. Flexibility and high energy level are essential.

Interested candidates should reply to:

Barbara J. Lavalle, Director of Advancement

Urusline Academy 85 Lowder Street Dedham, MA 02026