Marshfield Youth Hockey Association Meeting

Board of Directors Meeting Minutes

January 6th, 2010

  1. Call to order

Lori Remeikacalled to order the regular meeting of the MYHA at 6:15 on January 6th, 2010at Hudson’s Restaurant.

  1. Roll call

Rick Mueller conducted a roll call. The following persons were present: Judy Lebrick, Jordon Ott, Lori Remeika, Mary Besler, Dave Bjarnson, Jack Bremer, Nate Sparbel. MYHA member Doug Eichten was present as a guest also.

  1. Approval of minutes from last meeting

Previous meeting minutes were discussed. Motion by Rick, second by Jordon to approve the minutes. Motion passed.

  1. Treasurer’s Report

Mary Besler gave a report on MYHA finances. Generally, income is increased as concession income and registration fees are being added. Also concession costs are down, thanks to the efforts of Eileen Hale. Nate is looking at the bills from Hussman regarding the ice refrigeration system maintenance, and getting other refrigeration services to give him estimates to make sure we are getting the most competitive rates.

  1. Old Business

a)Member Comments: Doug Eichten had questions regarding how the Club team is aided by MYHA financially, since it is a co-op team. Lori explained that MYHA pays a percent of the costs based on the number of players from our association has on the team. Fundraising by the team and parents also contributes to the financial support of the Club team.

b)Play-up policy-Tabled

c)Raffle Update-Rick and Jordon have been collecting tickets and money as they have been coming in. Jack will be placing an ad in the newspaper with Rick’s phone number as the contact for anyone in the community who wants to buy raffle tickets.

d)Zamboni Drivers- Mary discussed that the men’s team has not been doing the ice after their sessions. A solution would be to cancel the subsequent practice for any team that does not Zamboni the ice. Motion by Rick, second by Jordon to adopt this policy. Motion passed. Jack will send out a statement regarding this policy, and a reminder about end-of-night closing duties at the rink.

e)Recruitment-Discussion was held on increasing the recruitment of new skaters to MYHA. Jack suggested a billboard campaign, and other suggestions included going into the elementary schools during fall open houses with information for children and parents, changes to LTS and New Skater programs. It was decided that a meeting dedicated to recruitment should be held, and invite all MYHA members for input.

f)AED-Lori advised that her husband would be putting the AED on the wall near concessions, and a sign will be placed in the rink area.

g)Concession Scheduler-Lori related her concerns regarding the problems with the current system of scheduling for concessions. Lori suggested an email go out to the general membership of MYHA asking for suggestions or assistance to resolve issues with concession scheduling.

  1. New business

a)Adult Hockey-Tabled

b)Coaching Application Form-Tabled

c)Release of Liability for Player Skating Up-Tabled

d)High School Fee Collection-Lori discussed the current situation where MYHA cannot prevent a skater from playing on the high school team for non-payment of association fees. Lori explained that MYHA needs an addendum to the contract we have with the high school. Under the proposed addendum, the athletic director would collect the fees from the players, then pay MYHA. Parents would write 3 checks to the school district for hockey: One for the MYHA registration, one for the required fundraising fee, and one for pre-payment of work hours. Plan is for Lori, Brenda, and Mary to meet with the athletic director regarding the specific language for the addendum.

e)Equipment/Jersey fees-Jack outlined the fees for equipment rental and jersey deposits for next year. For a new skater, a deposit of $75 for the equipment. Rental is free for a new skater. Jersey deposit will be $100 for all skaters. For skaters 2nd year and beyond, a rental fee for equipment will be $25, with a $75 deposit. Jack also proposed to charge for hockey socks. He feels a fee of approximately $10 per pair would be adequate, which covers the cost of the socks.

f)Open Board Positions-Lori advised the board that 6 positions will be open for the 2010-11 hockey year. Discussion was held on sending an email in February for advising the MYHA membership.

g)Open Ice-Mary voiced her concern that we are seeing lots of open ice time. This is a result of decreased registration and fewer teams.

h)Trapper’s Convention-Lori advised the board that the fair board has approached us about manning our concession booth during this convention in August. Lori will find out if they will waive the $250 fee they charge, and possibly a group through MYHA will want to use it as a fundraiser. Nate suggested the high school girls team may be interested.

i)Annual Meeting- The board decided that March 7th or 14th we will hold the annual meeting. From 5-6pm voting for board positions will occur, from 6-7pm will be treasurer’s report and President’s report and awards.

  1. Adjournment

Lori adjourned the meeting at 8:45.