St Aidan’s Church of England High School

Data Officer

15 hours per week (term time only)

Band 7 £6,486

St Aidan’s requires a Data Officer to assist and work under the direction of the Data Manager. Ideally, you will have good administrative skills, computer literacy and be highly efficient and organised.

Job Description

  1. Import and export data from external systems (eg online)
  2. Prepare data for initial import and setup of external systems
  3. Export of data from external systems and preparation/processing
  4. Requirements planning and organisation of external systems
  5. Data processing (eg. using Excel)
  6. Ensuring the integrity of data processing mechanisms
  7. Preparing data ready for processing
  8. Performing calculations and analyses of data
  9. Filtering required data, exporting and collating related data
  10. Re-purposing of data
  11. Preparing data for presentation/reporting for a variety of purposes
  12. Transferring data between systems, including editing and aliasing data
  13. Collating data from various systems according to user requirements
  14. Overview of existing data structures (what is where?)
  15. Maintenance of SIMS reporting and assessment structures
  16. Assessment manager
  17. Aspects, templates, individual reports
  18. Marksheet setup and maintenance
  19. Import of data to required aspects, linked to templates
  20. Monitoring of assessment schedules across the year
  21. Reporting
  22. Parental reporting; scheduling and implementation
  23. Design and processing of SIMS ‘reports’ (for data export)
  24. Timetabling
  25. Set up and amending of teaching groups
  26. Room changes
  1. Communication with staff
  2. Preparing and publishing assessment timetables, memos and reminders
  3. Point of contact with data managers in departments regarding assessment, reporting and data requirements
  4. Liaison with staff regarding assessments, in order to facilitate their collection and assure quality

Person Specification

  • Good communication skills with whole-school staff
  • Knowledge of good working practice with regard to Information Security
  • Attention to detail and maintenance of data integrity
  • Scheduling experience, ability to organise deadlines etc
  • Maintain efficient records and keep line managers informed
  • Ability to use online systems with good effect
  • Managing secure passwords
  • Records of system requirements and support
  • Import and export of data from online systems
  • Preparation of data using appropriate fields, including ID fields
  • Sound knowledge of Excel
  • Data handling expertise, organising data into fields and records
  • Understanding of ID/Key fields, aliasing and linking data
  • Sorting, filtering, grouping and related analyses
  • Data checking routines, matching functions, data cleaning and identifying anomalies
  • Formulae
  • Formatting, including conditional formatting
  • Production of charts and graphs
  • SIMS expertise (desirable but not essential)
  • Knowledge of timetable structure, relating to marksheets required etc
  • Setup and maintenance of Marksheets and templates for reporting
  • Import and export of data
  • Preparation of data to online systems in Excel prior to import
  • Data in – import from spreadsheet
  • CTF import of assessment data
  • Design of reports for export of data, eg to Excel