2015–15 Graffiti Prevention Grants –FINAL REPORT

This Final Report template must be completed as part of your 2015–16 Graffiti Prevention Grants Funding Agreement.

SECTION 1PROJECT DETAILS
Council
Project Title
Approved Grant Amount / $
PROJECT MANAGER
Name
Position
Phone
Email
SECTION 2DECLARATION
I hereby certify that to the best of my knowledge, information in this report, including attached supported evidence:
  • Discloses all relevant information that the Organisation is required to report on in accordance with the Funding Agreement for the activity
  • Is true and correct and without false or misleading statements
  • Is provided after conducting all necessary searches, investigations and enquiries.
I acknowledge that the Department may seek from the Organisation additional information for the purpose of clarifying information provided in this report including attached supporting evidence.
Certified on behalf of organisation (organisation name)
Authorised representative– name*
Position
Signature / Date / ...../..../
Witness name
Signature / Date / ...../..../

*The Final Report should be signed off by the delegated officer within Council authorised to

sign the Funding Agreement. This would normally be expected to be the Chief Executive Officer

unless delegation exist within Council for this purpose.

SECTION 3: FINANCIAL ACQUITTAL
INCOME
Provide details of your project’s final income. Figures should be GST exclusive, and the total income andtotal expenditure should balance.
Funds from Graffiti Prevention Grant to date / $
Funds from Graffiti Prevention Grant to claim / $
Funds from Council / $
Funds from Other Contributors / $
In-kind / $
TOTAL INCOME / $
EXPENDITURE
Provide details of your project’s final expenditure.
  • Please specify each item and the associated expenditure(figures should be GST exclusive).
  • Expenditure costs should be broken down to detail key costs
  • Any difference between your application budget and final acquittal should be explained
  • As per the Funding Agreement you must keep receipts or tax invoices for everything that you purchase and DJR has the right to request these records.

Department of Justice & Regulation Expenditure (expenditure from the grant)
$
$
$
$
Total DJR Expenditure / $
Other Expenditure (Council, other contributors and in-kind)
$
$
$
Total Other Expenditure / $
TOTAL EXPENDITURE / $
IN-KIND CONTRIBUTIONS(if any)
Where you identified in-kind contributions and expenses for your Project, you must complete this section to explain the nature of the goods and/or services provided, who provided them and when, and how you have calculated the value based on what it would have cost if you had paid for it.
Goods/Services Provided / Date of Provision / Organisation/
Supplier / # Work Hours / Rate per Hour $ / Total Value $
TOTAL IN-KIND / $
Any budget-related comments?
SECTION 4EVIDENCE OF PROJECT COMPLETION
Please attach the requested evidence of project completion indicated in the Activity Deliverables and Payment Table of your Funding Agreement. For example:
  • electronic photographs of projects (pre, during and at completion)
  • copies of promotional materials
  • products developed through the project such as a DVD
/ Deliverable / Attached
SECTION 5PROJECT EVALUATION
5.1Project Description & DeliveryThe following questions may help you address this section.
Describe the activities and project you finally delivered. Please identify the consultation and community engagement you undertook and outline the involvement of identified and any new partners. Please note that any variation in project scope from your application should have been approved by the department.
5.2Project ObjectivesThe following questions may help you address this section.
What were the project objectives that were identified in the application?
5.3Project Evaluation approachThe following questions may help you address this section.
How did you measure your project’s performance against these objectives? What questions did you need to answer to determine whether you met the objectives? What data did you collect before, during and after the project to measure its success?
5.4Project AchievementsThe following questions may help you address this section.
Did your project meet the project objectives? What were the outcomes? Were there any unexpected benefits? What activities or project benefits will continue beyond the funded project? Does the community do anything differently in response to graffiti now?
5.5Lessons learntThe following questions may help you address this section.
Were there parts of the project that did not go well and that you would do differently next time? Were there any key success factors for your project? Any other learnings you would share with other Councils?
5.6Is there anything else you would like to tell us about your project?
SECTION 6ATTACHMENTS
Attachmentscan support your claims and help to illustrate project activities and outcomes. They may include, but are not limited to:
  • documentation which provides evidence against claims made in your report, for example graffiti reports; sqms graffiti removed; graffiti audits; savings from graffiti removal; comparative data (pre-and post project) and survey results
  • feedback received from participants, general community or partners
  • pre- and post-project photographs (in JPEG format wherever possible) of targeted sites, participants, project activities etc
  • signed Community Crime Prevention Photograph & Video/Film Consent Formsand a clear indication of the photographs to which each form is related. The Consent Form template is available by contacting your nominated CCPU project officer.

Attachment number / Title
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