Town Campus Center Building Committee Meeting

LymeTown Hall

July 5, 2012

5:00 P.M. – 7:00 P.M.

Meeting Minutes

The meeting was called to order at 5:00P.M.

Meeting Attendees: Robert Godley, Dan Hagan, Richard Lightfoot,Chuck Lynch, Steve Mattson,Allen Petri, and Janis Witkins. Project Architect Bruce Tuthill, Theresa Conley, Jim Benn, Library Technology Committee, and Gary Feld, Information Technology Management werealso present. Dave Tiffany was absent.

Mr. Mattsonmade a motion, seconded by Mr. Petri,to approve the Meeting Minutes of July 5, 2012. The motion passed unanimously.

Mr. Tuthill discussed a few changes to the Town Hall design documents. The new, pre-fab Town Vault comes with a ventilation unit on top. The roof line for the north addition needed to be modified to accommodate the added height of the vault. This is a no cost change. Mr. Tuthill presented a suggested modification to the Library floor plan from Theresa Conway. The goal of the change was to replace the Bilco stairs on the east side of the building with a stairwell and added additional stacks in the children’s area. One plan added about four feet to the length of the building. The other plan reduced the space between stacks to 30” to gain the need space. After discussion, the Committee consensus was to continue using the Bilco Door but to move it to the north side of the building and add an exterior door to the Tech Area for access and no additional stacks. This is a no cost solution.

Mr. Tuthill introduced Gary Feld from Information Technology Management. Gary will be responsible for developing the IT Needs List and construction documents. Mr. Felt will meet with Town Hall and Library personnel to determine needs in IT areas including:

  • Access control and security
  • Voice and data cable plant
  • CATV cable plant
  • Equipment Rooms and closets
  • Wired and wireless data network equipment
  • Staff and public access computers and peripherals
  • Telephone system
  • Paging System
  • Multimedia and AV Systems
  • Auxiliary Systems (printers, copiers, etc.

Mr. Mattson will coordinate meetings with Town Hall employees and Theresa Conway will arrange Library employee meetings.

Mr. Tuthill asked about the milestone schedule for the Project. Mr. Mattson and Mr. Hagan discussed starting construction next summer….June or July. Backing up from that date would require Construction Documents and Bid Documents by March for the Bid Process and approving and awarding the construction contract. Mt. Tuthill said he would put together a draft Milestone Project Schedule for discussion at our next meeting.

Mr. Mattson updated the Committee on fund raising activities. To date, we have raised $430,000. Additional private fund raising is planned and two State grants are pending. One State grant requesting $500,000 will be announced in late October or early November.

Mr. Hagan asked about moving the October 4 meeting to October 11, 2012. Everyone was good with the change. Mr. Hagan will check with Linda Winzer to ensure the Conference Room is available and let everyone know about the change.

Mr. Godley made a motion, seconded by Mr. Petri, to adjourn. The motion passed unanimously. The meeting was adjourned at 6:50 P.M.

NOTE: I checked with Linda and the October Committee meeting will be October 11 from 5:00 – 7:00.