InteGrade Pro

Elementary School Guide

Spring, 2004

Created By

Linda Helms

Alice Rumpf

Linda Moya-Mendez

Table of Contents

Importing Class Rosters…….……………..…………………………………………………...3

Setting Up Your Grade Book for the First Time………..…………………………………….7

Adding Tasks……………….…..………………………………………………………………12

Entering Grades………………….…………………………………………………………….12

Using G, S, and P For Your Final Grades………...…………………………………………..14

Exporting First Nine Week Grades……………………………………………………………16

Exporting Second Nine Week Grades…….…………………………………………………...18

Exporting Third Nine Week Grades……..………..…………………………………………..21

Exporting Fourth Nine Week Grades…..…..…………………………………………………22

Student Progress Reports…..….……...………………………………………………………..26

Class Rosters….………..…...……..…………………………………………………………….27

Seating Charts………..…………………………………………………………………………28

Editing Tasks…………………………………………...……………………………………….28

Setting Up a Skills Spreadsheet………….………………………………………………….…30

Dropping the Lowest Grade…………………………………………………………………...33

Adding Bonus Points………………..………………………………………………………….34

Troubleshooting Guide………………….……………………………………………………..35

INTEGRADE PRO

TERMINOLOGY

SCORES – input values. They are the marks that students receive for individual tasks such as tests or homework assignments.

TASKS – single assignments such as a quiz, test, exam, etc.

GRADES – output values. The result of calculations that use scores. The calculations are performed according to the task and task type-weighting schemes.

CLASS –a single course taught in a single period.

SPREADSHEET – collections of tasks and scores for a single class. Each class, however can have multiple spreadsheets. You can create a new spreadsheet for each reporting period results.

GRADEBOOK – keeps track of all the students and classes you teach. InteGrade Pro has one gradebook per teacher, regardless of the number of students or classes taught.

STARTING INTEGRADE PRO:

Double-click on InteGrade Pro Icon on your NAL (Novell Application Launcher).

To see Novell Application Launcher

(a)Click on the Start button

(b)Click Run

(c)Type: nal (If the Novell Application Launcher window does not appear, try typing nalwin32)

CREATING A NEW GRADEBOOK

The first time you open Integrade Pro 8, you will see a window with two questions requiring you to click either Yes or No. Be sure you Click, No, Iwill save may grades locally.

You will not see this window again.

Click the button Continue.

You will click to Create a new gradebook in the next window (see illustration below). Once you create a gradebook and set it up, you will choose Open a gradebook the next time you go into Integrade.

  1. Click OK.
  2. In the window above titled New Gradebook it defines a gradebook. Click NEXT.

DOWNLOADING CLASS ROSTERS:

  1. In the window above, you have to decide if you want to Create using class roster or Create without classes or students.
  2. Choose Create using class rosters. Then click Next.
  3. The next window describes how files are named on the network. Click Next.
  4. You are now in the window to import a file.


  1. You want to go to drive where your class rosters are stored: Drive I for example
  2. Click Gradebooks
  3. Click your school 3 digit number (Example: 013 is Brockington)
  4. Click your teacher folder number
  5. The next window will tell you which class roster you opened, this should be yours.

The following information screen opens after you have downloaded your class rosters:

1.In “Teacher Name:” enter your name as you want it to appear on reports.

2.The Incomplete Symbol can be edited, but we will not do this now.

3.Click “Save” to continue.

4.The SaveAs: window appears. Look at the SaveIn: box. The default save location is the I drive. Leave it there

5.In the FileName box, type in a name for your Gradebook.

6.After naming the Gradebook, Click Save to continue.

Once your create and save your Gradebook, you will set up all your classes in this one Gradebook. You do not need to setup a Gradebook for each class.

When the Gradebook is open, the following screen appears:

  1. Setting Up Your Gradebook

SCHOOLS USING A TEMPLATE: You are working on a template that was created to spare you from entering everything into Integrade. Your spreadsheets, grading rules, and type sets have already been created for you. All you will need to do is choose the correct spreadsheet for each class and enter tasks and grades for those classes.

Those using G, S, and P for grades will need to refer to those directions on how to choose the special grade table for those subjects.

I am including directions for creating spreadsheets, setting grading rules and creating type sets so that you will have them at your disposal. If your school is using a template you do not need to do the following steps. They are for your information only.

IF YOU ARE USING A TEMPLATE THIS IS FOR YOUR INFORMATION ONLY

The following has already been done when the template was created! Do not do the following steps if you are working off of the template.

SETUP DIRECTIONS FOR SCHOOLS NOT USING A TEMPLATE

There are four areas you need to Set Up.

  1. Spreadsheets
  2. Grading Rules
  3. Create Type Sets (grade categories and % of total grade), if you are not using a Total Points spreadsheet.
  4. Tasks (individual assignments, tests, etc.)

Before you begin, take a close look at your spreadsheet. Values in several areas can be changed using the drop down arrow at the end of each category. Take a look at the following values:

Class – displays the class you want to work with and add grades to

*Spreadsheet – displays the current spreadsheet – You want to work and add grades using the “Weighted Type”

* Show – there are many options here. Selecting Students displays current students, Task/Students displays students and tasks, etc.

*View - Can work in Type View or Task View

SET UP GRADING RULES

You need to make sure the grading rules match our grading scale.

1.Select Setup from the Menu Bar.

2.Select GradingRules.

3.The Grading Rules window opens.

4.Click on the “GradeTables” Tab.

5.None of the Grade Tables on the left match our scale. You will want to add a new Grade Table.

6.Click New in the lower left corner. You need to give the Grade Table a name, for example DCSD Scale.

7. You then need to move under the Letter Grade column and Lower Limit % column. Once you key in A for the letter grade and 93 for the Lower Limit %, you need to Click the button New to add the letter grade B, etc.

7.Notice in the right corner of the window, you can decide how many decimal places you want your grades displayed.

SPECIAL SCORES
  1. Click on the “SpecialScores” Tab. For now we are not going to assign values for “Special Scores.”
  2. If you want to excuse a student from an assignment and not count as a 0, then you will type in a symbol for Excused such as EX. If you give an I for an Incomplete you can change INC to I. You can delete the other special symbols or if you do not use these, you can ignore this window.
TYPE SETS

IF YOUR GRADES ARE BASED ON POINTS AND NOT PERCENTAGES, OR IF YOU ARE CREATING A SKILLS SPREADSHEET, DISREGARD THE FOLLOWING INFORMATION ON TYPE SETS

Now click on the “TypesSets” Tab.

  1. A Type Set is the grouping of how you grade your classes. This is where you set up the Types of Categories for grades you give (ex: tests, homework) and what percentage they count toward the final grade average. This is where you will group tasks (assignments) by categories and percent of final average.
  2. Before you begin, you may want to delete the Sets and Types which appear on your screen by clicking Delete Type and Delete Set buttons located on the right side.
  3. Click on ”NewSet” to establish the rules for grading in your classes.
  4. Type in the Name for your “Task Type Set”. (If you grade all your classes on the same scale, you will need to create only one Type Set.) Click Create.
  5. Look at the “Types” of grades available, such as Quiz, Test, Homework, etc.
  6. Type in the % that each “type” will count toward final grade.
  7. If the “Type of grade” you use is not listed, you can create a “New Type”, such as “Technique”. You can Create a “New Type” or “Rename” a type you do not use.
  8. You can always come back to this screen if your student average does not appear correctly.

Below is a sample for elementary school teacher.

  1. You can create your Sets based on the subjects you teach and create Types based on the type of assignment you grade on. Note that Types do not have to equal 100 but will calculate based on 100%.
  2. You can delete any Sets that are listed that you do not use.
  3. Remember: Once you create your “Type Set”, you must attach it to the Class you created. Read the following directions to Attach the “Type Set” or to check to see which “Type Set” is attached to your class.
  4. Close

SETTING UP A TOTAL POINTS SPREADSHEET (Follow these steps if you base your grades on points rather than percentages)

  1. Click Setup and choose Spreadsheet.
  2. Click on Weighted Type (Numeric…Type) if it is not highlighted in blue.
  3. Beside calculation method, arrow down and select Total Points.
  1. You will then see a window with information. Click OK.
  2. Click Close.

ATTACHING TYPE SETS TO A CLASS

NOWyou must go back to the classes you set up and indicate which Type Set you want to use for calculating your grades.

  1. Select Setup on the Menu Bar. Select Classes.
  2. On the GeneralTab, look at TaskTypeSet. Use the drop down arrow to select the Type Set you created for this class. Click Close.

If You Are Using a Template Begin Here!

ADDING TASKS


  1. To create a new task, you must be in the Task View mode. Look at the top of your spreadsheet and in the View window make sure it reads Task View.
  1. Select Task from the Menu Bar. Select NewTask.
  2. In the New Task information window, click Next.
  3. In the New Task Window, complete needed information.
  4. Type in Task Name, example: Chapter 1 Test.
  5. Dates are optional.
  6. In Type window, use drop down arrow to select appropriate type.
  7. In out of raw –type in points for the Task (usually 100).
  8. Use the Scale factor if you want that Task to be weighted more the one.
  9. In the Maximum score allowed: Type a value (usually 100).
  10. Click Create.

ENTERING GRADES

  1. Now that you have created a task, you can select Tasks/Students in the Show window. This allows you to view not only the Students, but the assigned tasks.
  2. You can now add new tasks or edit old tasks.
  3. Under Edit Task, you can also duplicate or copy tasks.

Finally – you are ready to Enter Grades.

To Enter Grades, make sure you are in View: Task and Show: Students.

For Tasks that you have entered, just click in the column and type in the grades.

Example of grades entered in spreadsheet.

To work with a different class, use the drop-down arrow and select the class you want to enter grades.

If all the students made the same grade on an assignment, you can use the drop-down menu to fill down a score. Click on the down arrow key, and choose Fill Down.

Using G, S, and P For Your Final Grades

If you use G, S, or P for your grade that is exported into SASI, you will need to set up a grading table that corresponds to those scores and then assign that grade table to all corresponding spreadsheets.

Setting Up a “Special” Grade Table

  1. Open your Integrade Grade Book
  2. Go to Set Up.
  3. Click on Grading Rules.
  4. You will see a Grading Rules dialog box with several tabs going across the top.
  5. Click on the Grade Tables tab.

6. The grade tables that have already been set up are listed in the Grade Tables box on the left. If you do not see a grade table named “Special” you will need to create a new grade table.

7. Click on the New in the bottom left hand side of the box.

8. You will be prompted to name the new grade table. Name it Special. It now appears in the grade table list.

Assigning Letter Grades to the Grade Table

You will need to assign letter grades and values to each letter grade.

  1. Click on the word New under Letter Grade. Type the letter G.
  2. Click in the box under Lower Limit (%)
  3. Type in the lowest percentage for that grade.
  1. You will then need to click on the word New at the bottom of the box underneath the words Letter Grade to create the S and then again for the P, each time assigning the lowest percentage for that grade.

Setting Up Your Spreadsheets to Calculate G, S, and P

Once you have set up the Special Grading Table you will need to follow these steps:

  1. Go to a class.
  2. Click on Set Up on the menu bar.
  3. Click on Spreadsheets. This gives you a dialog box where you are able to change the Grade Tables for that subject.
  4. In this box, make sure that the First Nine Weeks is highlighted in the white box on the left.
  5. Look for the words, Grade Table. (If you don’t see them make sure that the General Tab is in the front in this dialog box.)
  6. Click on the arrow beside the words Grade Table and choose SPECIAL. This will give you the G, S, and P grading scale.
  7. On the Left, in this same box, choose Second Nine Weeks.
  8. Again, change the grade table to SPECIAL.
  9. DO THIS FOR ALL OF THE SPREADSHEETS IN THE SPREADSHEET BOX ON THE LEFT.
  10. Close this box.

Now when you enter your numeric scores the letter grade should reflect that G, S, and P. Those letter grades should also appear in your End Term spreadsheets when you go through the steps to export your grades.

It is important that you do this when you set up your grade books. It can be done later, but is less troublesome to do during the setup process.

Steps to Exporting First Nine Weeks Grades

Before you begin the export process be sure to print a spreadsheet for each class. To do this you will…

  1. Click on Reports
  2. Choose Spreadsheet
  3. Click Next
  4. Choose Print

FIRST

Look at all of your final averages in each class!

No final grades can be greater than 100. If any of your final grades are greater than 100 you will get an error message when you begin the next steps. Do a quick check of your first nine-week averages. If you find final grades over 100 you will have to manually change each one that exceeds 100.

SECOND

Completing End of Term Spreadsheets

These steps must be completed for eachclass!

  1. Choose a class
  2. Click on the drop down list arrow next to Spreadsheet
  3. Choose First Quarter(End of Term Spreadsheet)
  4. Go to the First Quarter grade column
  5. Use the down arrow and select Replace Tasks
  6. You will get a Replace Class dialog box. This is important: You will notice a list of spreadsheets in the white box. Be sure to select First Nine Weeks. (This is where Integrade will go to pull in that final grade.)
  7. The Replace Task dialog box will appear. Be sure to First Nine Weeks Grade
  8. Click Next
  9. If the class is graded by the DCSD grading scale select Raw Score and click on Next. If the class is graded by the Special grading scale (G, S, P), select Letter Grade and Next.
  10. When the next box appears put a check in Hot Link Grades.
  11. Click OK.
  12. REPEAT THIS PROCESS FOR YOUR OTHER THREE CLASSES.
  13. Once this is done you are ready to export.

Third

Exporting Grades

Once you have completed an End Term Spreadsheet for each class you are ready to export your grades.

  1. Click on File
  2. Click on Export from Gradebook. Make sure there is an X in the box beside of First Quarter Grade Report.
  3. Choose Next
  4. You should get a box saying that Integrade Pro has gathered the information it needs to export.
  5. Click Export
  6. You will get a box entitled, Select Export Directory.
  7. Select your folder. If you do not see your folder then double-click on the gradebooks folder.
  8. Click on the school folder
  9. Find your folder and with your number and select it.
  10. Click OK. You will be taken back to your screen and your grades will have exported ORyou may receive an error message next. If you do, click Yes to view the errors or just click No.
  11. You will be taken back to your screen and your grades will have exported.

Steps to Exporting Second Nine Week Grades and Semester Averages in Integrade Pro

Before you begin the export process be sure to print a spreadsheet for each class. To do this you will…

  1. Click on Reports
  2. Choose Spreadsheet
  3. Click Next
  4. Choose Print

FIRST

Look at all of your final averages in each class!

No final grades can be greater than 100. If any of your final grades are greater than 100 you will get an error message when you begin the next steps. Do a quick check of your second nine-week averages. If you find final grades over 100 you will have to manually change each one that exceeds 100.