Arrowhead Ranch Phase V Homeowners Association
Board of Directors Meeting
Regular Session
September 20, 2012
Present: Absent:
Mark Schwarz, PresidentRobert Sartor, Vice President
Larry Rosenthal, Treasurer (arrived at 7:10 pm)Diane Knight, Member at Large
Martha Robbins, SecretaryMelissa Meyer, Member at Large
Jeffery Hass, Member at Large
City Property Management Company (CPMC)
Patty Garman, Community Manager
Marge Vander Molen, Recording Secretary
Special Guest: StillwaterLandscaping Management Representative
Call to Order
Quorum was not obtained until 7:10 p.m. at which time the meeting was called to order by
Mark Schwarz, President.
Approval of Minutes
The Boardfirst and seconded that the following resolutiontobe adopted:
RESOLVED, to approve theAugust 16, 2012Regular Session minutes as submitted for Arrowhead Ranch Phase V Homeowners Association (AR5 HOA)
The motion was carried the Board, with Marti Robbins and Jeff Hass abstaining, not beingpresent.
StillwaterLandscaping Management Presentation – Was given.
New Business
Overseeding – Motion
MOTION made by Mark Schwarz, seconded by the Board approved Stillwater LandscapingManagement per their proposal to do theoverseeding for the Community.
The motion was accepted by a unanimous, affirmative vote.
Filling of Holes in Turf Areas– Motion
MOTION was made by Jeff Hass, seconded by the Board approvedStillwater Landscaping Management’sproposal to fill in holes in turf areas.
The motion was accepted by a unanimous, affirmative vote.
Irrigation Repair – Motion
MOTION was made by Marti Robbins, seconded by the Board approvedStillwater Landscaping Management’sproposal for completing irrigation repairs.
The motion was accepted by a unanimous, affirmative vote.
Pg 2 (AR5 - Regular Minutes
9/20/12)
Tree Removal – Motion
MOTION was made by Larry Rosenthal, seconded by the Board approved the tree removal and replacement by Stillwater Landscaping Management per theirproposal.
The motion was accepted by a unanimous, affirmative vote.
Debit Card – Motion
MOTION made by Larry Rosenthal, seconded by the Board to given Patty Garman a pre-paid credit card of $200.00.
The motion was accepted by a unanimous, affirmative vote.
Manager Report
Patty Garman’s explanatory Action Item list was presentedas stated in the board package and reviewed by the Board of Directors.
Financial Report
Larry Rosenthal, Treasurer, presented and reviewed the financial report of August 2012 with the Board of Directors.
NOTATION: Larry Rosenthal requested that every 6 months, January and July, the Reserve account be funded in full.
Fidelity Bond Coverage – Motion
MOTION made byJeff Hass, seconded by the Board to approve two (2) million dollars in fidelity bond coverage.
The motion was accepted by a unanimous, affirmative vote.
Social Committee
- Holiday Lights Contest
Holiday light contest judging to be done by Jeff Hass and Marti Robbins between December 14th and the 16th of that month.
Old Business
Sidewalk Repairs – Motion
MOTION made by Larry Rosenthal, seconded by the Board to approve Faulkner Fence Inc. for a concrete proposal on sidewalk repairs to start.
The motion was accepted by a unanimous, affirmative vote.
Adjournment
There being no further business to discuss, the meeting was adjourned at 9:15p.m. by the President, Mark Schwarz.
Respectfully submitted,
Marge Vander Molen Recording Secretary