V Team Committee Meeting Minutes – 10th October 2013

Present: Matt Humberstone (Secretary and Acting Chair), Lauren Bowman (Events Officer), Debbie Thornton (Volunteer Support Worker)

Apologies: Angus Richardson (Publicity Officer) – bike puncture

Absent: Hamish Dalgarno (Treasurer)

1)Availability for future meetings

Lauren and Matt are still available for the meeting with Sally, the V Team Info Session and the V Team Social.

Committee Meetings will take place on Fridays 1:15pm – 2:05pm starting on 25th October 2013.

Members Meetings will take place on Thursdays 6:15pm – 7:05pm starting on 31st October 2013.

2)Roles

By-election for Chair will be occurring soon.

Angus to post on Facebook/Twitter daily.

Lauren to set project dates/timelines.

Matt to mention Shoebox Appeal at Students Community Group on 31st October to get Hall Reps supporting the project.

Shoebox Appeal was explained.

Debbie to set up emails for different roles.

Email system (Bathstudent and Webmail) explained.

Role distribution to be discussed at 1:1 with Anna (Matt and Debbie).

Angus to look into Bath Chronicle, other papers and plasma screens to publicise events such as the Christmas Party and promote student volunteering in the community e.g. could submit an article about the Age UK activities.

Socials to be organised by the Secretary (not in any role descriptions previously).

3)Communication

Debbie and Anna to look into communication issues.

Matt to organise BBT (Big Build Tanzania) meeting with Amy, Debbie and Anna to discuss fundraising saturation on campus and off-campus fundraising.

Matt to transfer files to V Team shared folder e.g. interest lists

4)V Team Info Session

Slide introducing V Team, slide on how projects work e.g. what a project leader does, slide for each project, slide for one-off and on-going volunteering.

Mentoring is no longer occurring as a volunteering opportunity.

Mention the opportunity to set up your own volunteering project/event at the info session.

Matt to make presentation and send to everyone else for approval and improvements.

Lauren to create interest lists for the different projects.

Tuesday afternoon to be used to discuss meeting and sort out info session e.g. who will say what. Volunteering Office could be used from 4pm.

5)AOB

Constitution to be looked at by Matt and proposed changes discussed at the next committee meeting.

Debbie discussed potential new projects including a Film Night with Time2Share.

Next V Team Committee Meeting: Friday 25th October 2013 1:15pm – 2:05pm

Action Points:

Person / Action
Matt / Mention Shoebox Appeal at Student Community Group.
Discuss role distribution with Anna and Debbie.
Organise BBT meeting with Amy, Debbie and Anna.
Transfer files to V Team shared folder.
Make presentation for Info Session and send to others for improvements.
Look at SCA constitution and create proposals of changes.
Lauren / Set project dates/timelines.
Create interest lists for the Info Session.
Hamish
Angus / Post on Facebook/Twitter daily if possible.
Look into Bath Chronicle, other papers and plasma screens for publicity and promotions.
Debbie / Set up emails for different roles.
Discuss role distribution with Anna and Matt.
Look into communication issues with Anna.
All / Attend relevant upcoming meetings or send apologies.
Suggest improvements for Info Session presentation when Matt sends it.