CPC Vehicle Use Policy

CPC Vehicle Use Policy

Revised 3/13/15

PURPOSE: This policy addresses the use of vehicles to support CPC approved activities and the provision of Ministry Coordinated Transportation. Vehicles include CPC owned vehicles and privately owned vehicles.

CPC owns four vehicles:

·  Bus (Raphael) – 14 passengers plus a driver

·  Van (Michelangelo) – 14 passengers plus a driver

·  Van (Leonardo) – 11 passengers plus a driver

·  Trailer (Donatello)– covered, 6 wide x 8 long x 4 high, uses a 2” ball hitch and a standard four wire light hookup to be used on Leonardo (12 person van) only.

CPC insures and maintains all vehicles.

Reserving a Vehicle

CPC vehicles are to be used for church business only. When a ministry has the need to use a vehicle, a CPC Transportation Request must be completed. Anyone who will be driving the vehicle needs to complete a Driver Application Form, unless they are a currently approved CPC driver. The CPC Business Manager maintains the list of approved drivers.

These forms are available on www.centrevillepres.com. The Vehicle Request form can be completed and submitted online. The Driver Application form is also available online, and must be printed and sent in to the CPC Business Manager. The forms must be completed and submitted at least one week before use of the vehicle is required, to allow time for driver approval and safety check.

CPC reserves the right to preempt previously approved use for significantly important, unforeseen CPC needs.

Use of the CPC Vehicles

CPC inspects all vehicles and completes a Vehicle Safety Checklist monthly. The vehicle will be reviewed for safety and the tank will be filled with gas. Gas charges will be allocated to ministries based on vehicle usage.

Drivers will contact the Facility Manager to pick up and return keys.

Drivers will complete the Driver Pre-Trip Safety Inspection Checklist prior to departure. This form is located in each vehicle. If there are safety problems with the vehicle, alternate forms of transportation must be used.

Smoking is not permitted in any CPC vehicle. Eating and drinking in the vehicle is discouraged.

CPC vehicles must be returned free of trash or other items used on the trip.

Drivers will complete a Post-Trip Inspection form and note vehicle mileage on the mileage log located in the vehicle. Any unusual noise or damage to the interior/exterior of the vehicle must be reported on the post-trip inspection.

If drivers purchased gas, that should be noted on the vehicle mileage log.

Privately Owned Vehicles:

Privately owned vehicles used to support CPC approved activities must be in good mechanical condition and must bear a current valid safety inspection sticker indicating that the vehicle has passed all required inspections.

A privately owned vehicle used for CPC activities must be covered by its owner’s insurance policy while it is being used for CPC approved activities.

All drivers of privately owned vehicles, who provide Ministry Coordinated Transportation for CPC approved activities, must complete a CPC driver application form and must be approved by CPC.

Drivers:

All drivers for CPC Ministry Coordinated Transportation must be authorized by CPC annually. The CPC Business Manager maintains the list of approved drivers, and will conduct yearly authorizations. When a vehicle request is made, the CPC Business Manager will be copied and will verify the driver status. If a driver needs a driver authorization form, they will be notified. Driver Application forms are available on the web site and can be completed online.

Drivers must possess a valid driver’s license and must have no more than 1 moving violation in the prior 3 years.

Drivers will not be approved if they have had any of the following in the past 10 years:

o  A DUI/DWI conviction

o  An excessive speeding (20+ miles over the limit) conviction

o  Any conviction related to operating a vehicle in a reckless manner

o  An at-fault accident resulting in personal injury or death

Drivers are responsible for the safety of passengers, for obeying all traffic laws, and for observing maximum passenger load and weight load limits.

Drivers must require all passengers to use seat belts at all times.

Drivers involved in an accident with a CPC vehicle or with a private vehicle while supporting Ministry Coordinated Transportation for CPC approved activities must:

·  Immediately call the police or 911 if there are any injuries or if another vehicle is involved.

·  Immediately notify CPC’s insurance carrier. Insurance information is located in the vehicle.

·  Document the damage by taking pictures

Driver Pre-Trip Safety Inspection Checklist

The Driver Pre-Trip Safety inspection checklist is located in each vehicle and must be completed prior to departure. This checklist is a subset of the CPC Vehicle Safety Inspection Checklist.

This driver pre-trip safety inspection checklist contains the following:

·  Check date and odometer reading of last CPC inspection.

·  Check that there is more than one approved driver present and going on the trip or available to drive.

·  Are there any visible changes from the last CPC inspection?

·  Does at least one passenger have a cell phone with charger/or a cell phone charged for the expected duration of the trip

·  Adjust mirrors

·  Check lights

·  Inform all passengers that they must use seatbelts while the vehicle is in motion, and that they cannot distract the driver.

·  Pack the vehicle in a safe manner

o  no roof rack,

o  luggage in the rear of vans/bus or in trailer (12 person van only).

o  driver’s sight not blocked by luggage

Driver Post-trip Inspection Report

The Post Trip inspection report is on the reverse side of the Pre-Trip form. This form contains the following:

·  Note anything that should be corrected with the vehicle.

·  Note vehicle mileage in the mileage log.

·  Note whether you bought gas, attach receipt or state number of gallons

·  Leave the pre/post trip forms in the vehicle.