CMHSAS-SJC Board Meeting Minutes
January 31, 2012
Page 3
PROPOSED
COMMUNITY MENTAL HEALTH & SUBSTANCE ABUSE SERVICES BOARD
OF ST. JOSEPH COUNTY
BOARD MEETING MINUTES OF JANUARY 31, 2012
CENTREVILLE CONFERENCE ROOM
OFFICERS
PRESENT: John Dobberteen, Chair; Robin Baker, Vice Chair; Veronica Atkins, Secretary;
Gaylene Adams, Member at Large
MEMBERS
PRESENT: Rebecca Black, Dori Leo, Betty Massey, Barbara Parker, David Pueschel
EXCUSED: Gwen Donmyer, Donald Eaton, Greg Hackman
OTHERS
PRESENT: Lynelle Thrasher; Heather Kerr; Doug Lockwood; Elizabeth O’Dell, Gary Smith, Lisa Loker, Moira Kean
1. CALL TO ORDER
The meeting was called to order at 5:30 PM by John Dobberteen, Chair.
2. SET AGENDA
A MOTION WAS MADE BY PUESCHEL, SUPPORTED BY ATKINS, TO APPROVE THE AGENDA AS PRESENTED. ALL IN FAVOR/NONE OPPOSED
MOTION CARRIED.
3. VISITORS, GUESTS
-MOIRA KEAN FROM KCMHSAS
Presented QI plan
Outlined goals/objectives
Opportunity for questions
4. APPROVAL OF PROPOSED MINUTES
A MOTION WAS MADE BY BAKER, SUPPORTED BY LEO, TO APPROVE THE MINUTES OF DECEMBER 19, 2011 AS PRESENTED. ALL IN FAVOR/NONE OPPOSED
MOTION CARRIED.
5. EXECUTIVE COMMITTEE REPORT
BOARD ENDS REPORT
Mike Houck-Recipient Rights Annual Report- Reviewed/explained results.
Note: there is one amendment due to a previously pending case that has now been completed. Amended report will be sent to the State following this meeting.
Heather Kerr-DD Ends Report- Reviewed/explained results
· Noted that there was an increase of 24 individuals in FY 11
· Highlighted areas of Wellness; Living Arrangements; Employment and Education; Family and Community Life; Self-Determination and Empowerment and introduced the work being done on the Support Intensity Scale (SIS) integration.
Lynelle Thrasher – Children’s Ends Report- Reviewed/explained results
· Noted number of children served is approximately the same as prior year.
· Highlighted Child Adolescent Functional Assessment Scale (CAFAS) and Preschool and Early Child Functional Assessment Scale (PECFAS) outcomes; both of which have seen a significant clinical improvement outcome.
· CMHSAS will be recognized and honored as a leading performer in the next issue of the Benchmarking Bulletin because of these results.
· The agency became a licensed child placing agency in 2011
Doug Lockwood- MI Adult and Substance Abuse Services Ends Report- Reviewed/explained results
· Highlighted surveys and program inventory from Outpatient services; Supportive Housing; ACT and Case Management, Substance Abuse Services and Discharge Follow –up.
· Inpatient Hospital Utilization- Public vs. private usage and comparison
RESOLUTION TO AMEND 457(B)
Information presented for 457(b) Pension Plan Amendment. This amendment is comparable to other pension plans approved in December.
A MOTION WAS MADE BY DORI LEO, SUPPORTED BY ROBIN BAKER, TO APPROVE THE AMENDMENT OF THE 457(b) PENSION PLAN BY RESOLUTION.
ROLL CALL VOTE TAKEN WITH UNANIMOUS AFFIRMATIVE VOTE.
MOTION CARRIED.
POLICIES
Eleven policies were presented for review:
A MOTION WAS MADE BY ROBIN BAKER, SUPPORTED BY BETTY MASSEY, TO COLLECTIVELY APPROVE THE FOLLOWING BOARD POLICIES WITH NO CHANGE.
I.3 (Guidelines for Board member Appointments)
IV.01 (Ends for Children – SED & DD) IV.02 (Ends for Adults – MI)
IV.03 (Ends for DD)
IV.05 (Ends for Foster Care)
V.7 (Asset Protection)
V.8 (Compensation and Benefits)
V.9 (Quality Management)
V.10 (Collaboration)
VI.1 (Annual Leave Reserve)
VI.2 (Investment Policy)
ROLL CALL VOTE TAKEN WITH UNANIMOUS AFFIRMATIVE VOTE.
MOTION CARRIED.
6. SOUTHWEST MICHIGAN AFFILIATION GOVERNANCE COUNCIL UPDATE
Update provided by Barbara Parker and Veronica Atkins. Regional Meeting set for April 12, 2012. This will be a four-county Board Meeting held at KVCC at 5:30 pm. Liz encouraged Board Members to attend.
7. FINANCE REPORT – Gary Smith
FINANCIALS
· Updates given on November and December financials
· Community Inpatient and Specialized Residential playing a part in expenditures being up
· Overall tracking solid.
CONTRACTS
· A list of contracts was presented for approval by the Finance Director including updates for this fiscal year of four PIHP hospital agreements; three administrative contracts; two provider direct contracts and a revenue based contract.
A MOTION WAS MADE BY RONNI ATKINS, SUPPORTED BY DORI LEO, TO APPROVE THE CONTRACT LIST AS PRESENTED.
ROLL CALL VOTE TAKEN WITH UNANIMOUS AFFIRMATIVE VOTE.
MOTION CARRIED.
8. EXECUTIVE DIRECTOR’S REPORT – Elizabeth O’Dell
· FQHC Timeline - Community Needs Assessment currently in progress through February 23, 2012. County-wide effort with Three Rivers Health, Sturgis Hospital and County Health Department. Goal is 3000 responses. Liz encouraged all Board Members to complete the survey.
· MMBIS Data- Review of Performance Indicators
· CMH PAC- Letter to review for annual donation drive. Prior year support has been used to support Representative Matt Lori
9. ENVIRONMENTAL SCAN
· Announcement made regarding new CMHSAS-SJC brochures
· ADAPT newsletter given for review.
10. ADJOURNMENT
A MOTION WAS MADE BY PUESCHEL, SUPPORTED BY ATKINS, TO ADJOURN TO A CLOSED SESSION AT 6:35 PM.
ROLL CALL VOTE TAKEN WITH UNANIMOUS AFFIRMATIVE VOTE.
MOTION CARRIED.