LEHIGH UNIVERSITY CONTROLLER’S OFFICE FUNDING TRANSFER FORM

Review Instructions on Back before Completing Form

If You Want To: / Charge Account Code: / Account Code Title / Credit
Account Code: / Account Code Title
Transfer funds to a department in an organizational unit that reports to a different Dean or Vice President / 83000 / Transfers Out of Dean/VP Unit / 81000 / Transfers Into Dean/VP Unit
Transfer funds to a department in an organizational unit that reports to the same Dean or Vice President / 85000 / Transfers Within Dean/VPUnit / 85000 / Transfers Within Dean/VP Unit
Transfer funds from the Dean or Vice President to a department that reports to them / 87000 / Transfers From Dean/VP / 87000 / Transfers From Dean/VP
Record transfers between agency (9xxxxx) and non-agency indexes / 73550 / Program Support / 73550 / Program Support
Record transfers between two agency (9xxxxx) indexes / 89990 / Agency Fund Transfers / 89990 / Agency Fund Transfers

(6 Digits)(5 digits)

IndexAccount Code Transaction Description (35 Character Limit – this will appear in the Description field in Banner)Amount

1. CHARGE: / -
CREDIT: / -
2. CHARGE: / -
CREDIT: / -
3. CHARGE: / -
CREDIT: / -
4. CHARGE: / -
CREDIT: / -
Reason for transfer (attach any supporting documentation):

I request that the above transfer be made and if I am not the Financial Manager for a referenced Index, I have the authority from the Financial Manager to initiate this action.

Prepared by:______

NameDept.Date Financial Manager or Authorized Signer Approval Date

Email ID of Financial Manager or Authorized Signer

DISTRIBUTION:

ORIGINAL FORM and SUPPORTING DOCUMENTATION: General Accounting, Controller’s Office, 306 S. New Street, Suite 451

COPY: Financial Manager of “Charge Index”

INSTRUCTIONS

LEHIGH UNIVERSITY CONTROLLER’S OFFICE

FUNDING TRANSFER FORM

Use form to:

  • Provide support to a University program or initiative
  • Fund a new index
  • Fund an index with a deficit balance
  • Transfer funds out of an index to be closed

Do not use form to:

  • In lieu of transferring actual expenses. If expenses charged to a University index need to be moved to another, use the Budget/Expense Reallocation Form. Credit the index and account the expense was charged to. If you are moving several expenses charged to the same index and account code, you may sum them and move them in total.
  • To transfer surplus funds from a University budgeted 2XXXXX index to another index. Contact the Budget Office concerning these surplus funds.
  • Move funds into or out of a University budgeted 1XXXXX revenue index. Contact the Budget Office.
  • Charge an index already in deficit or charge more than the index balance resulting in a deficit

Transfers Involving Endowment Spending Indexes (45XXXX):

  • Confirm that the transfer is consistent with the stated purposes of the underlying endowment agreement. If you are unsure of the purpose of the endowment, either contact your Dean’s Office or Investment Accounting (extension 84776).

Transfers Between University Budgeted Indexes (2XXXXX):

  • At times, it may be appropriate to increase or decrease budgets in these indexes rather than transfer funds. Contact the Budget Office for increasing or decreasing budgets. If you are unsure as to what action to take, contact the Budget Office.