Date: June 30, 2011
Subject: 2011 OJJDP SAEDR Research-Based
To: County Chief Juvenile Probation Officers; County Juvenile Court Judges; County Children and Youth Administrators; County Mental Health/Mental Retardation Administrators; County Commissioners; Communities That Care Contact Persons; Private Service Providers; Integrated Children’s Service Planners; State Health Improvement Planning Sites, State Incentive Grant Planners, County/Municipal Health Department Directors, District Executive Directors of the Department of Health and Public Health Programs
From: Linda Rosenberg
Executive Director
The Office of Juvenile Justice and Delinquency Prevention of the Pennsylvania Commission on Crime and Delinquency (PCCD) announces the availability of up to $1,491,130 in state Substance Abuse Education and Demand Reduction (SAEDR) funding. Under this solicitation, funding is available to support projects designed to educate the public about the dangers of substance abuse and/or reduce the demand for these substances.
Act 36 of 2006 prescribes that funds be made available within certain funding categories. Under this solicitation only applications for research-based efforts targeting juveniles and their families will be supported. Funding is available to nonprofit organizations to provide research-based approaches to prevention, intervention, training, treatment, and education services to reduce substance abuse or to provide resources to assist families in accessing substance abuse services.
PCCD Staff will not be able to answer questions directly about how an applicant should respond to any particular section of the application. This is to ensure all potential applicants benefit from all answers given. Answers will be available to all parties who register to receive them through the email process. All questions must be sent by email to Wendy Poston at .
Questions concerning the Egrants system should be made directly to the Egrants Help Desk at either (717) 787-5887 or you may call toll-free at (800) 692-7292 and select option 9 and then option 6 when prompted.
Office of Juvenile Justice and Delinquency Prevention
PENNSYLVANIA COMMISSION ON CRIME AND DELINQUENCY
Office of Juvenile Justice and Delinquency Prevention
Funding Guidelines: 2011 OJJDP SAEDR Research-Based
Table of Contents
Funding Guidelines for: 2011/2013 2
Funding Announcement Title: 2011 OJJDP SAEDR Research-Based 2
Funding Available: Substance Abuse Education and Demand Reduction 2
New Application Requirements: 2
Due Date and Other Submission Requirements for Applications: 2
A. Preface: 3
1. Project Dates: 3
2. Funding Available: 3
3. Program Goals and Objectives: 3
4. Anticipated Impact(s) 4
5. Eligibility Requirements: 4
a. Applicants 4
b. Program Activities 5
c. Expenses 6
d. Limitations 6
e. Non-supplantation 6
6. Ineligible Program Activities: 6
7. Performance Measures: 6
8. Agency and User Registration: 7
9. Keywords 8
10. Compliance with State Information Technology Grant Conditions: 8
11. Competitive Bidding/Sole Source Procurement 8
12. Technical Assistance (and/or questions) for Egrants 9
13. Reporting Requirements 9
14. Fiscal Accountability……………………………………………………………………………………9
15. Time and Effort Reporting…………………………………………………………………………10
16. Payment for All Grants………………………..…………………………………………………..…11
17. Competitive Application Procedures: 11
18. Additional Requirements: 17
a. Required Egrants Sections 17
b. Required Signed Documents 18
c. Administrative (Submission) Information 18
19. Application Checklist 18
20. Additional Online Resources: 18
21. Contact Person: 19
22. Mailing Information: 19
Appendix A: Application Checklist………………………………………………………………..20
Appendix B: List of Eligible Programs….……………………………………..………………...21
Appendix C: MST-CM & FFT-AD Requirements……………...…………………………...…23
Appendix D: Communities That Care………………………………...... ……………………...24
25
PENNSYLVANIA COMMISSION ON CRIME AND DELINQUENCY
Office of Juvenile Justice and Delinquency Prevention
Funding Guidelines for: 2011/2013
Funding Announcement Title: 2011 OJJDP SAEDR Research-Based
Funding Available: Substance Abuse Education and Demand Reduction
New Application Requirements:
Due Date and Other Submission Requirements for Applications:
· Scoring - All Applications will be competitively reviewed and scored. Applications will be scored on the basis of the applicant’s adherence to the Funding Announcement Guidelines, and a timely submission in the PCCD Egrants system.
· Due Date - All Applications must be submitted, electronically through PCCD’s Egrants system no later than August 18, 2011 by 11:59 p.m., Eastern Time. Please note: The Egrants Help Desk is available to assist with questions until 4:00 p.m. Eastern Time. Contact the PCCD Egrants Help Desk at (717) 787-5887 or toll-free at (800) 692-7292, option 9 and then option 6. The Egrants email address is: .
· Egrants Submission - Applications entered in Egrants by the deadline are not considered complete unless the required original Signature Page and any other required signed documents are also received at PCCD. Successful Applications will be presented for consideration at the December 13, 2011 Commission meeting.
· Completeness – Applications that do not meet ALL of the listed requirements in this funding announcement may be administratively rejected.
· Attachments - Facsimiles, hard copies or emailed copies will not be accepted. Quarterly Reports will also require online submission. A subgrant award, based on the timely submission and successful review of the Application, will be made at the December 13, 2011 Commission meeting.
· Corrections - If an Application is returned by PCCD for corrections, the final Application (including all corrections and required documents) must be returned to and approved by PCCD in order for the Application to be awarded.
PENNSYLVANIA COMMISSION ON CRIME AND DELINQUENCY
Office of Juvenile Justice and Delinquency Prevention
A. Preface:
The Pennsylvania Commission on Crime and Delinquency (PCCD) is now accepting Applications for funding under the Substance Abuse Education and Demand Reduction (SAEDR) Fund. Act 36 of 2006 established this funding to support projects designed to educate the public about the dangers of substance abuse and/or reduce the demand for these substances. The Act prescribes that funds be made available within certain funding categories. Under this solicitation only the following will be supported:
· Research-based approaches to prevention, intervention, training, treatment, and education services to reduce substance abuse or to provide resources to assist families in accessing these services.
Under SAEDR Research-Based, funding is available to nonprofit organizations to provide research-based approaches to prevention, intervention, training, treatment, and education services to reduce substance abuse or to provide resources to assist families in accessing these services. Nonprofit organizations may jointly apply for grant moneys with a local government unit, but shall not be required to do so. Direct awards cannot be made to governmental entities.
Please Note: SAEDR Category Two focuses on raising awareness of the benefits of a drug-free Pennsylvania through media-related efforts. Category Three focuses on education and the provision of drug-free programs in the workplace. Categories Two and Three are not eligible for funding under this solicitation.
1. Project Dates:
Contingent upon availability of funds, Applications approved at the December 2011 Commission meeting will be 12-24-month projects and have a start date of January 1, 2012 and an end date of either December 30, 2012 or December 30, 2013 depending on the length of the project.
2. Funding Available:
A total of approximately $1,491,130 in state funds is being announced to support this initiative. PCCD expects to fund five to 15 one or two-year grants with budgets not to exceed $150,000 for a 24-month period. No match is required.
Award Letters will be mailed as soon as possible after the Applications are approved and will also be available in Egrants.
PCCD is not liable for costs incurred prior to the official start date of the award.
3. Program Goals and Objectives:
The goal of SAEDR Research-Based Funds is to provide research-based approaches to prevention, intervention, training, treatment, and education services to reduce substance abuse, or to provide resources to assist families in accessing these services.
Objectives of this funding initiative are:
· Focus on promoting drug use/abuse resistance skills among targeted adolescents within a community, the school, and the family though a variety of techniques.
· Engage and motivate youth and families to reduce and/or eliminate negative attitudes or behaviors.
· Reduce substance abuse.
· Increase or support existing programs and projects that specifically target reduction of substance abuse among youth.
· Provide resources and help youth and their families with accessing services related to reducing substance abuse.
4. Anticipated Impact(s)
Anticipated impacts under this initiative include, but are not limited to, the following:
· Increases knowledge of the immediate consequences of substance abuse;
· Enhances cognitive and behavioral competency to prevent and reduce a variety of health risk behaviors;
· Provides resources and services to assist families in obtaining and accessing services;
· Provides students with the necessary skills to resist social pressures to drink alcohol, smoke cigarettes, and use drugs;
· Reduces alcohol consumption and its adverse consequences;
· Promotes healthier choices among young adults;
· Provides important information and coping skills for risk reduction;
· Provides communities with the tools to form the coalitions needed to implement and support the interventions; and
· Reduces arrests and other antisocial behavior.
5. Eligibility Requirements:
a. Applicants
Research-Based funds are available to nonprofit organizations. Direct awards cannot be made to government entities. Nonprofit organizations may jointly apply for grant moneys with a local government unit, but shall not be required to do so.
It should be noted; schools, including colleges and universities, are considered a governmental unit and therefore are not an eligible applicant for these funds. Schools are able to partner with non-profits to implement a program but the applicant must be a non-profit agency.
Applicant and Recipient agencies must be in good standing with PCCD in order to be eligible for these funds. The applicant and recipient agencies’ historical success in implementing PCCD funded programs that met their intended goals will be considered in the review process. It is not required that an applicant have a prior history with PCCD to be eligible.
Agencies may apply to implement only one program per application and may only submit one application in response to this funding announcement.
b. Program Activities
Examples of eligible programs are listed in Appendix B, C and D. If applying for a program not listed in these appendices, PCCD is requiring all applicants corroborate that their proposal is a research-based approach that has been replicated in multiple sites and addresses the goals and objectives of this funding announcement. All projects should be designed to become self-sustaining or supported by the community served and target juveniles and their families.
Successful applicants should demonstrate a history of collaboration with community-based organizations (i.e. Communities That Care, and/or other local collaborative boards, etc.) and a linkage to the appropriate Single County Authority (SCA) or SCAs and Criminal Justice Advisory Boards (CJABs). A letter of support from the appropriate collaborative, CTC, SCA and/or CJAB will satisfy this requirement. Applicants will represent or create multi-system partnerships and inter-agency collaborations of both public and private groups to enhance substance abuse education and demand reduction. Applicants will be required to collect and report on outcomes.
PCCD’s Office of Juvenile Justice and Delinquency Prevention (OJJDP) targets other funds for projects that may provide similar services supported by SAEDR Funds. Applicants receiving funds under this solicitation will be expected to coordinate projects locally in order to maximize results. OJJDP staff participate in the application review process to ensure that project coordination is addressed. Additionally, opportunities to invoke the support of the Evidence-Based Prevention and Intervention Support (EPIS) Center will be considered upon submission of the application. To access the EPISCenter website go to:
http://www.episcenter.psu.edu/.
The funding announcement is supporting the start-up of a new program, an expansion of an existing program, or a continuation of an existing program for any program that is currently on the list in Appendix B and C with the exception of CTC applicants. Only CTC applicants that have not previously received PCCD funding are eligible to apply for funding. This funding is for new CTC sites only.
The Multisystemic Therapy-Contingency Management and Functional Family Therapy-Alcohol and Drugs programs are both eligible for funding through this announcement. More information on these two programs can be found in Appendix C.
It should be noted that this funding opportunity cannot be used to support the implementation or expansion of the traditional Functional Family Therapy, Multidimensional Treatment Foster Care, or Multisystemic Therapy. Additionally, any program with a prison preview component is also ineligible for funding.
c. Expenses
All expenses must be described and justified in the budget detail and budget narrative scoring sections of this application. Costs should be directly related to the implementation of the project.
Indirect costs and/or administrative costs related to the project are eligible under this funding stream but must be explained and justified.
Under this announcement use of SAEDR funds to pay for the administration of the Pennsylvania Youth Survey (PAYS) is an allowable expenditure.
d. Limitations
Funds may not be used for land acquisition. Funds may not be used for routine equipment purchases or personnel costs unless they are integral to the project. Furthermore, in accordance with Pennsylvania Consolidated Statutes, moneys disbursed from the SAEDR Fund shall not supplant federal, state, or local funds that would have otherwise been made available for substance abuse prevention, education, support, treatment and outreach initiatives.
e. Non-supplantation
Funding must not be used to supplant/replace state, federal or local funds that would otherwise be available to provide for program-related services. PCCD funding is to be used in addition to other funds that are made available for services. This supplantation clause applies to state and local public agencies only.
6. Ineligible Program Activities:
These SAEDR Funds are targeted to support research-based activities. Activities related to SAEDR Categories Two and Three—outlined below—are not permitted and will not be considered if submitted under this grant opportunity.
Category Two is designed to educate youth, caregivers of youth and employers about the dangers of substance abuse and increase the awareness of the benefits of a drug-free Pennsylvania through media-related efforts that may include public service announcements, public awareness campaigns and media literacy.
Category Three is intended to educate employers, unions and employees about the dangers of substance abuse in the workplace and provide comprehensive drug-free workplace programs and technical resources for businesses, including, but not limited to, training for working parents to keep their children drug-free.