CHARTERRENEWALPERFORMANCEREPORTGUIDELINES
Inreviewingyourperformancereport,theOfficeofCharterSchoolsisseekinganhonestandreflectiveself‐ appraisalofstrengthsandweaknessesoftheschool’scharter,withcredibleandcompellingplansforbuildingon success,maintainingmomentum,andmakingnecessarychangesforimprovementoftheschool.
Whereappropriate,pleasebeevaluativeandmakeyourfocusoutcomesforstudents.Whendescriptiveresponses arerequested,pleaseprovidecomprehensive,yetconciseresponses.
Pleaseplacean“X”againstthegrade(5‐1)whichmostaccuratelyreflectsyourjudgmentofoverallqualityin responsetothequestions.
Pleasenotethatyourratingsgivenhereareintendedtoprovideguidancefortheinquirythatwilloccurduringthe
renewalprocess,primarilyatthetimeoftheRenewalSiteInspection.
Iftherearesectionswhereyoufeelyouarenotina positiontorespond,pleaseconsiderelicitingresponsesfrom moreappropriateparties(i.e.governingboardpresident).
Youmayfindithelpfultoreferto therenewalcriteriaandtheirrespectivecharacteristicsoutlinedintheRenewal
Handbook.
ThisreportistobesubmittedtotheBoardofEducationinconjunctionwiththesubmissionofthecharterpetitionrequestingcharterrenewal.PleasesubmitadrafttotheOfficeofCharterSchoolsinadvanceofyourrenewalinspection,consistentwiththeguidelinesoutlinedinyourRenewalHandbook.
1What is distinctiveaboutyourschool?
2Howeffectiveis yourschooloverall?Evaluation:Excellent / 5 / 4 / 3 / 2 / 1 / Unsatisfactory
How doyou know
What areitsnotable strengths?
What arethemainpriorities for improvement?
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3 Howwellistheschoolregarded byitsstudentsandparents?Evaluation:Excellent / 5 / 4 / 3 / 2 / 1 / Unsatisfactory
How doyou know?
What do(a)studentsand (b)parents most like about theschool?
What dothey feelneeds improvement,andwhatactionisbeing taken?
4Howwelldostudentsachieve?
Evaluation:Excellent / 5 / 4 / 3 / 2 / 1 / Unsatisfactory
How doyou know?
Inwhichsubjects and gradesdostudentsdobest,andwhy?
Inwhichsubjects and gradesis improvement needed,and whatactionisbeing taken?
Is thereevidenceofdifferential attainmentaccordingto gender,ethnic background orothergrouping and,ifso,whatactionis being taken
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5Howeffective is thequalityofinstruction,includingteaching,learningandcurriculum?Evaluation:Excellent / 5 / 4 / 3 / 2 / 1 / Unsatisfactory
How doyou know?
Which arethestrongestfeaturesofteachingandlearning,and why?
What aspectsofteachingandlearningmost needimprovement,and what actionis being taken?
6Howeffective aretheprofessionaldevelopmentopportunitiesprovidedtoteachers andadministrators?
Evaluation:Excellent / 5 / 4 / 3 / 2 / 1 / Unsatisfactory
How doyou know?
Which arethestrongestfeaturesofprofessional development,and why?
How areprofessional developmentactivitiesselectedandevaluated?
What aspectsofteachingandlearningmost needimprovement,and what actionis being taken?
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7Howeffective is theassessmentof studentlearning?Evaluation:Excellent / 5 / 4 / 3 / 2 / 1 / Unsatisfactory
How doyou know?
What arethe strongestfeaturesofassessment?
What aspectsneedimprovement,and whatactionis being taken?
8Howeffective arethestrategy andprocesses thatyouhaveputinplaceto ensureyourschoolenrollsadiverse studentpopulation(i.e. representationofEnglishlanguagelearners,studentswithdisabilities,or of homelessstatus)?
Evaluation:Excellent / 5 / 4 / 3 / 2 / 1 / Unsatisfactory
How doyou know?
What arethe strongestaspects ofeffortstoadiversestudentpopulation?
What aspectsneedimprovement,and whatactionis being taken?
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9Howeffective is theleadershipandmanagementof theschool?Evaluation:Excellent / 5 / 4 / 3 / 2 / 1 / Unsatisfactory
How doyou know?
How doesyourschool monitor teacherandstaffimplementationoftheschool’s curriculum,includingits alignmentwith the
CaliforniaStateStandards?
What stepsaretakenifschool administrators and teachersarenoteffectivelyimplementing thecurriculum?
Which aspectsofleadingand managingtheacademic performanceoftheschool workbest,and why?
Inwhatwaysdotheleadershipandmanagementoftheacademic performanceneed improvement,andwhatactionis being taken?
10Howwelldoesthecharterschoolcollaboratewithparents toencourageactiveparticipationin theirstudent’s education?
Evaluation:Excellent / 5 / 4 / 3 / 2 / 1 / Unsatisfactory
How doyou know?
Which arethestrongestfeatures,andwhy?
What most needs improvement,and whatactionisbeingtaken?
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11 Howeffectivelydoestheschoolcommunityanalyzeanduseschoolwidedataforcontinuousimprovement?Evaluation:Excellent / 5 / 4 / 3 / 2 / 1 / Unsatisfactory
How doyou know?
Towhatextentdoes thestaffas wholediscuss andanalyzeperformancedata forprogrammaticimprovementandtomodify instruction?
Describehow theschool is training administratorsandteacherstounderstand anduseassessment data.
Towhatextentareparents andstudents informedofstudentperformance data individuallyandschoolwide? What most needs improvement,and whatactionisbeingtaken?
12Howeffective arethemethods andstrategiesbywhichyourschoolassuresthatstudentswithdisabilitiesare providedafreeappropriatepubliceducationin theleastrestrictiveenvironment andEnglishLanguageLearners are supported?
Evaluation:Excellent / 5 / 4 / 3 / 2 / 1 / Unsatisfactory
How doyou know?
Which arethestrongestfeatures,andwhy?
What most needs improvement,and whatactionisbeingtaken?
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13Howeffective is youreducationprogramatdiagnosingandaddressingtheneeds ofthefollowingstudents:EnglishLanguageLearners, studentswithdisabilities,gifted students,andstudentsinneed ofremediation.
Evaluation:Excellent / 5 / 4 / 3 / 2 / 1 / Unsatisfactory
How doyou know?
Which arethestrongestfeatures,andwhy?
What most needs improvement,and whatactionisbeingtaken?
14Howeffective is thegoverningboardoftheschool?
Evaluation:Excellent / 5 / 4 / 3 / 2 / 1 / Unsatisfactory
How doyou know?
Describetheprocessfor selecting yourgoverning board members.Listall currentboard members,boardcommitteesand provideacurrentresumeforeachindividualas anattachment tothis report.
Describethegoverningboard’s primary rolesand responsibilities.Inaddition, givean example ofarecentissue/policythat the boardis working on.
What arethenotable featuresofthegoverningboardintheschool?
How effectivelydoesthegoverningboard workwiththeschool leader/s?
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15Howeffective is theschoolatinvolvingparents,teachers, andcommunitymembersinthegovernanceof theschool?Evaluation:Excellent / 5 / 4 / 3 / 2 / 1 / Unsatisfactory
How doyou know?
Which arethestrongestfeatures,andwhy?
What most needs improvement,and whatactionisbeingtaken?
16Howeffective is theschoolatensuringfiscal soundnessandlegalcompliance?
Evaluation:Excellent / 5 / 4 / 3 / 2 / 1 / Unsatisfactory
How doyou know?
Which arethestrongestfeatures,andwhy?
What most needs improvement,and whatactionisbeingtaken?
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17Howeffectivelyistheschoolmanagedfiscally?Evaluation:Excellent / 5 / 4 / 3 / 2 / 1 / Unsatisfactory
How doyou know?
Which aspectsoftheschool’sfiscal operations workbest?
Inwhatwayscantheschool’sfiscal systemsor operationsbe improved,andwhat actionis being taken?
18Whatarethemost significantaids and/orbarrierstoraisingstudentachievement?
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RENEWAL CHARTER PETITION
TEACHERS MEANINGFULLY INTERESTED IN TEACHING AT:
[INSERT CHARTER SCHOOL NAME]
The charter school estimates that [INSERT #] teachers will be employed by the charter school during its first year of operation under the charter renewal term.The petitioners listed below certify that they are eligible teachers as defined under Education Code §EC47605(l)and who aremeaningfully interested in teaching at the School under the renewal charter petition. Signatures are subject to verification.
We, the undersigned teachers, support the renewal request of our charter petition and believe the attached charter petition merits consideration. We hereby petition the Oakland Unified School District (OUSD) Board of Education to grant a renewal charter term to [INSERT CHARTER SCHOOL NAME] pursuant to Education Code Section 47605 beginning July 1, [INSERT YEAR] with the opportunity to request subsequent renewal terms of the charter as described in the Charter Schools Act.
The petitioners authorize the Lead Petitioner, [INSERT LEAD PETITIONER NAME], to make or negotiate amendments to the attached charter as necessary to secure approval by the OUSD Board of Education.
Teacher Name / Signature / Today’s Date / Phone Contact / Credential Type / Expiration DateEducation Code §47605(a)(3)The petition has been signed by a number of teachers that is equivalent to at least one-half of the number of teachers that the charter school estimates will be employed at the school during its first year of operation. A petition shall include a prominent statement that a signature on the petition means […] that the teacher is meaningfully interested in teaching at the charter school. The proposed charter shall be attached to the petition. (emphasis added)
Form May Be Copied To Accommodate All Required Signatures
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Charter RenewalDataDocument
Nameofschool: / NameofSchoolLeader:FinancialInformation / Year / 5thyear of renewal
TotalOperationalBudget / PerStudentRevenue
TotalExpenditure / ExpenditurePerStudent
Balancebroughtforwardfrompreviousyear / Projectedbalancecarriedforwardto nextyear
SpecialPopulations / 1st year ofrenewal / 2ndyear of renewal / 3rd year ofrenewal / 4thyear of renewal / 5thyear of renewal
Percentageofstudentsreceiving
free/reducedlunch
PercentageofELLstudents
PercentageofstudentswithIEPS
Percentageofstudentswith504plans
Pupilmobilityintheschoolin prioryear / Numberofstudents
Studentswhojoinedtheschoolotherthanattheusualtimeoffirstadmission
Studentswholefttheschoolotherthanattheusualtimeofleaving(excludingexpulsions)
Attendanceforcurrentandprioryear
P‐2ADA / 1st year of renewal / 2nd year of renewal / 3rd year of renewal / 4th year of renewal / 5thyearof renewal (most recent) / AttendanceRateto Date
Schooldata
Backgroundof students
4thyearofrenewal / Numberof students/Percentof Students / Discipline‐ priorschoolyear / Suspension
#ofincidents / Expulsion
#ofincidents
African‐American / / / African‐American
Asian/PacificIslander / / / Asian/PacificIslander
Hispanic / / / Hispanic
White / / / White
Mixed/NoResponse / / / Mixed/NoResponse
Gender(male/female) / / / ELL
HomelessStudents / / / SPED
Gender(male/female) / / / /
HomelessStudents
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Lottery/WaitlistInformationDateof
Lottery / GradesofApplicants / NumberofApplicants
(pergrade) / Numberof AvailableSpaces (pergrade) / NumberofStudentsonWaitingList
(pergrade)
EXAMPLE
(addrowsasnecessary to capture allgrade levels served) / 6 / 150 / 100 / 50
7 / 200 / 100 / 100
8 / 160 / 100 / 60
1styearofrenewal
2ndyearofrenewal
3rdyearofrenewal
4thyearofrenewal
GraduationInformation / 1styearof renewal / 2ndyearofrenewal / 3rdyearofrenewal / 4thyearofrenewal / 5thyearofrenewal
HSonlyGraduationRate–
12thGrade
RetentionRate(%of12th
gradeenrolledsincegrade
9)
Post‐GraduationPlans–HSOnly
%attending4‐yearcollege
%attending2‐yearcollege
%attendingvocational/
technicaltraining
%joinedmilitary
%workingexclusively
TeacherRecruitment/Retention
1styearof renewal / 2ndyearofrenewal / 3rdyearofrenewal / 4thyearofrenewal / 5thyearofrenewal
Total#ofTeachers
#/%NewHires / / / / / / / / / /
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#/%RetainedfromPriorYear / / / / / / / / / /
Totalnumberof vacantteachingpostscurrently(FTE)
AYP / 1styearof renewal / 2ndyearofrenewal / 3rdyearofrenewal / 4thyearofrenewal / 5thyearofrenewal
AYPMet?
%AMOSMet
%Proficient‐AMOS: African‐American
%Proficient‐AMOS: Asian/PI
%Proficient‐AMOS: Hispanic
%Proficient‐AMOS: Mixed/Noresponse
%Proficient‐AMOS: White
%Proficient‐AMOS: Socioeconomically Disadvantaged
ELL
Studentswith disabilities
API / 1styearof renewal / 2ndyearofrenewal / 3rdyearofrenewal / 4thyearofrenewal / 5thyearofrenewal
API
Statewiderank
Similarschools
rank
CST / 1styearof renewal / 2ndyearofrenewal / 3rdyearofrenewal / 4thyearofrenewal / 5thyearofrenewal
ELA
Proficient/Advance
d
Basic/Proficient/
Advanced
BelowBasic/Far
BelowBasic
MATH
Proficient/Advance
d
Basic/Proficient/
Advanced
BelowBasic/Far
BelowBasic
CAHSEE / 1styearof renewal / 2ndyearofrenewal / 3rdyearofrenewal / 4thyearofrenewal / 5thyearofrenewal
10thgradepassrate
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MEASURABLEPUPILOUTCOMES– InsertMPOtablefrommostrecentSpringSiteVisit,updatedwith mostrecentavailabledata.
StatutoryRenewalThreshold1. APIGrowthTarget:
DidschoolattainAPIGrowthTargetinprioryear?
DidschoolattainAPIGrowthTargetintwooflastthreeyears?
DidschoolattainAPIGrowthTargetintheaggregateofthepriorthreeyears?
2. APIRank:
Istheschoolranked4orhigheronAPIinprioryear?
Istheschoolranked4orhigheronAPIintwooflastthreeyears?
3.APISimilarSchoolsRank:
Istheschoolrankeda4orhigheronAPISimilarSchoolsinprioryear?
Istheschoolranked4orhigheronAPISimilarSchoolsintwooflastthreeyears?
4.Istheschoolatleastequaltotheacademicperformanceofschoolsstudentswouldhave
attended,includingDistrictasawhole?
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FACILITIESANDFUTUREPLANS
FACILITIES/ADA– APPLIESONLYTONON‐OUSDFACILITIES(CURRENTORPLANNED)Isthefacilitymeetingtheneedsofyourstaffandstudents? / Y/N
Willthefacilitycontinuetoaccommodateyourgrowthneeds? / Y/N
Ifapplicableisyourcurrentleasestillvalid? / Y/N
Doesyourleaseextendthroughtheendofyourrequestedcharterterm? / Y/N
Iftheleasedoesnotextendthoughtheendofyourchartertermpleasedescribeyourplansforafacilitysolution whichincludeseither:
Aletterofintent,signedbythebuildingowner,toleaseorselltheproposedfacilitytoyourorganization;or
Amemorandumofunderstanding,signedbythebuildingownerthatdescribesthestatusofnegotiations withyourorganizationregardingthepossibleleaseorpurchaseofthebuilding,describesanyforeseeable conditions,circumstancesorconsiderationsthatmayaffectthedecisiontoleaseorsellthebuildingtoyour organization,specifiesanydecision‐makingprocessthatmayberequiredbeforeanagreementcanbe finalized,specifiesa datebywhicha decisiontoleaseorsellislikely
Describetheconditionofyourcurrentfacility.
Whatproceduresareinplaceforhandlingfacilityrepairs?
Describeyoursystemsforongoingmaintenanceofthefacilityandifapplicable,providea copyofthecontractfor provisionofmaintenanceservicesforthefacility.
FUTUREPLANS
Asapplicable:Describeanyproposalsforadditionalcampusesyourschoolmaybeapprovedforand/or areconsideringseekingapprovalforduringthisrenewalperiod.
Asapplicable:Describeanymaterialrevisionstoyourcharterandrationaleforthisrenewalperiod.This
requestwillbeconsideredaspartoftherenewalprocess.
Materialrevisionsinclude,butarenotlimitedto,addingadditionalgrades,potentiallygrowing studentenrollmentbeyondthecapacity,changingtheschool’smission,purchasinganewfacility, etc.
Inordertohavethematerialrevisionto yourcharterapproved,yourschoolneedsto:
oStatetherevision(s)theschool’sgoverningboardwishesto maketothecharter.
oDescribethereasonsfortherequest(s).
oDescribethechangesintheoperationsoftheschoolthatwillbeimpactedbytheproposed
revision(s).Indicatehowstudentenrollment,curriculum,staffing,governance,facilities,and
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budgetmayorwillbeimpactedinthecurrentschoolyearandinthesubsequentschoolyears.
•Iftherevision(s)directlyaffect(s)thestudents,explainifandhow theproposedrevisionhasbeen discussedwiththe parents.
•Ifappropriate,describehow studentachievementmaybeimpactedbytheproposedrevision(s).
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