Reading School District

School District Position Description

Position Title: / Data Coordinator / PIMS Administrator
Classification: / RSSSA – Level I IT

Reports To:Director of Accountability, Assessment, and Student Data Management

Position Goal: Responsible for coordinating all tasks related to federal and state reporting, including, but not limited to, the coordination of all data uploads, downloads, and appropriate user access supporting curriculum software

Qualifications:

•Minimum two (2)-year degree in business/information systems or two (2) years relevant work experience required

•Experience with K-12 educational institution required.

•Knowledge of:

  • various computer software applications, including, but not limited to, Excel, Word and other desktop software
  • state reporting and data programs (PIMS) preferred  Skill in:
  • data analysis and report writing tools preferred
  • using SunGard eSchoolPLUS or SunGard eFinancePLUS preferred  Ability to:
  • communicate effectively, both orally and in writing
  • demonstrate interpersonal skills to establish and maintain effective working relationships with colleagues, students, parents, and community

ESSENTIAL FUNCTIONS: The essential functions of this position include, but are not limited to the following fundamental duties:

PIMS

1.Coordinate data entry/data maintenance, process development, documentation and data correction for district’s student information systems, student registration, and PIMS reporting in district information systems for federal and state-required reporting

2.Write reports on PIMS data in district information systems for end-user review

3.Run and review reports from PIMS state system and distribute reports for end-user review and action

4.Upload PIMS files from district information systems to the PIMS state system; Address errors resulting from file upload; Ensure files are completed by state-identified deadline dates

5.Contact the PIMS Help Desk to log issues and/or questions on behalf of the district related to PIMS

6.Review updates to PIMS manuals and address changes as needed with end-users

7.Work with District’s information system vendors in handling changes to PIMS reporting requirements

8.Attend webinars, meetings, and/or conferences conducted by state and/or information system vendors on PIMS reporting subjects

Other Data Functions:

9.Coordinate with various end-users including, but not limited to, the Pupil Accounting Department,

Special Education Department, Human Resources Department, school clerks and school

administrators in reviewing reports and maintaining required information; Assist in providing training to these users as updates and changes are made

10.Communicate state and federal reporting deadlines and progress to the appropriate administrative staff

11.Ensure that the proper security controls are in place regarding user access to the district's inventory database.

2