SCHUYLKILL COUNTY
DATA QUALITY COUNCIL
PIMS MANUAL
2013-14
INSERT SCHOOL DISTRICT NAME
Pennsylvania Information Management System (PIMS)
PIMS Help Desk (800 661-2423)
PDE's statewide longitudinal data system is improving data capabilities by enhancing school districts' capacities tomeet student-level data reporting requirements and provide robust decision support tools. PIMS is based on open internet standards that enable sharing among diverse, otherwise incompatible systems and includes safeguards for data quality and security. PIMS primary objectives are to:
• Establish enterprise-wide systems and processes to streamline data management and utilization
• Provide multi-year longitudinal data to help teachers and administrators address individual student needs
Empower teachers with state-of-the-art data analysis tools to improve individual student achievement
PIMS PAGE ON PDE WEBSITE
http://www.portal.state.pa.us/portal/server.pt/community/pims-pennsylvania_information_management_system/8959
PIMS WEBINARS
http://www.portal.state.pa.us/portal/server.pt/directory/pims_webinars/71515
PIMS HOW-TO GUIDES
http://www.portal.state.pa.us/portal/server.pt/directory/pims_how_to_guides___training_docs/71510
PIMS Question & Answer
Webinar Schedule
To view Recordings of Training Webinars: http://www.pdewebinars.org/
To access a Webinar: http://vclass.cciu.org
Session # / Date / Weekday / Starting Time / End Time1 / August 08, 2013 / Thursday / 1:30 PM / 2:30 PM
2 / September 12, 2013 / Thursday / 1:30 PM / 2:30 PM
3 / October 10, 2013 / Thursday / 1:30 PM / 2:30 PM
4 / November 14, 2013 / Thursday / 1:30 PM / 2:30 PM
5 / December 12, 2013 / Thursday / 1:30 PM / 2:30 PM
Efficiently Running Reports in
PIMS Reports
To efficiently run your reports in PIMS Reports, please utilize the ‘Run With Options’ feature. Instructions for running reports with options are as follows:
• Open the folder that contains the report you would like to run by clicking on the link. Ex: eScholar Framework for Cognos-Production > Child Accounting Reports > School Calendar Validation
• After deciding which report to run, in the ‘Actions’ column at the far right of the screen for that line item, click on the Blue Arrow.
• Click on the ’Advanced Options’ link located toward the right of the screen.
Time and Mode: click on the button for ‘Run in the Background.’ Select Now or Later.
Format: choose your preferred format.
Prompt Values: the ‘Prompt for Values’ checkbox should remain checked.
Delivery: after ‘Save the report as a report view,’ click on the ‘Edit the Options...’ link.
• Under ‘Save as Report View:’
The report can be renamed, if so desired.
Location: set to ‘My Folders.’ If the Location is not set to ‘My Folders,’ click on the ‘Cognos-- My Folders’ link and click ‘OK.’
• At the bottom of the page, click on the ‘Run’ button.
• Select values from the prompts (ex. school year). Click on ‘Finish’ at the bottom of the screen.
• The ‘Cognos’ screen summarizes the report that will be run. Click on ‘Ok’ to submit the report.
• After running the report, go to the ‘My Folders’ tab at the top of the screen to retrieve your report.
• Locate desired report. Click on the ‘View the Output’ icon located on the right side of the screen under Actions. It is the second icon and looks like a stack of papers.
• Click on the ‘Download’ icon located on the right side of the screen under Actions.
• In the ‘File Download’ pop-up window, follow directions to open or save report.
Reminders for individuals using PIMS Reports:
1. Please do not run the report numerous times as this slows down the system. Wait to retrieve your report from your ‘My Folders.’
2. The PIMS Reports application currently does not have email capability – despite appearances to the contrary. Do not attempt to send reports to email addresses. This causes the reporting queue to become backed up.
3. Do not click the Back button in your browser during or after the generation of a report. This will cause the report to be fired off again, which also clogs the reporting queue. To go back to a previous screen after a report has been generated, please use the Return or Home icons in the upper right of the COGNOS window.
4. Data is refreshed twice daily—5:00 am and 12:00 pm.
For more detailed instructions: www.education.state.pa.us, Programs, PIMS, PIMS Documents, PIMS How- to Guides and Training Docs (1) Cognos Reports Primer and (2) PIMS Cognos Reporting Quick Reference Guide.
G drive, Child Accounting-PIMS, Instructions for LEAs, PIMS Running Reports Efficiently
Pre-Coded for Winter Keystone and Classroom Diagnostic Testing (CDT) Student Upload
Program Fact Template – Required if participating in Title I program
School Enrollment Template – Optional
Student Template – Required
Student Snapshot Template - Required
REPORT INFORMATION / PIMS DATE(S) / WHO IS RESPONSIBLE? / DISTRICT DUE DATE / WHERE IS DATA LOCATED?COLLECTION WINDOW / 9/3/13 – 9/30/13
SNAPSHOT DATE / 9/3/13
CORRECTION WINDOW / 10/3/13 – 10/8/13
ACS DUE DATE / 10/15/13
Voluntary PVAAS Enrollment
Student Template - Optional
Student Snapshot Template - Optional
REPORT INFORMATION / PIMS DATE(S) / WHO IS RESPONSIBLE? / DISTRICT DUE DATE / WHERE IS DATA LOCATED?COLLECTION WINDOW – September / 9/25/13 – 10/2/13
SNAPSHOT DATE – September / 9/25/13
COLLECTION WINDOW – October / 10/25/13 – 11/1/13
SNAPSHOT DATE – October / 10/25/13
COLLECTION WINDOW – November / 11/25/13 – 12/2/13
SNAPSHOT DATE – November / 11/25/13
COLLECTION WINDOW – December / 12/26/13 – 1/2/14
SNAPSHOT DATE – December / 12/26/13
COLLECTION WINDOW – January / 1/24/14 – 1/31/14
SNAPSHOT DATE – January / 1/24/14
COLLECTION WINDOW – February / 2/25/14 – 3/4/14
SNAPSHOT DATE – February / 2/25/14
COLLECTION WINDOW – March / 3/25/14 – 4/1/14
SNAPSHOT DATE –
March / 3/25/14
COLLECTION WINDOW – April / 4/25/14 – 5/2/14
SNAPSHOT DATE –
April / 4/25/14
COLLECTION WINDOW – May / 5/26/14 – 6/2/14
SNAPSHOT DATE –
May / 5/26/14
DISTRICT AND STUDENT ENROLLMENT
District Snapshot Template – Required for SD/CS
Program Fact Template – Update only
School Enrollment Template – Required
Student Snapshot – Update only
Student Snapshot Template - Required
REPORT INFORMATION / PIMS DATE(S) / WHO IS RESPONSIBLE? / DISTRICT DUE DATE / WHERE IS DATA LOCATED?COLLECTION WINDOW / 10/1/13 – 10/18/13
SNAPSHOT DATE / 10/1/13
CORRECTION WINDOW / 11/4/13 – 11/15/13
ACS DUE DATE / 11/22/13
STAFF
Staff Template – Required
Staff Assignment Template – Required
Staff Snapshot Template - Required
REPORT INFORMATION / PIMS DATE(S) / WHO IS RESPONSIBLE? / DISTRICT DUE DATE / WHERE IS DATA LOCATED?COLLECTION WINDOW / 10/21/13 – 11/08/13
SNAPSHOT DATE / 10/21/13
CORRECTION WINDOW / 12/2/13 – 12/13/13
ACS DUE DATE / 12/20/13
PATI
PATI LEA Tech Survey Templates – Required SD, CTC, CS
PATI IU Tech Survey Template - IU
PATI School Tech Survey Template – SD, CS, CTC
Survey Participant Response Template- Required
REPORT INFORMATION / PIMS DATE(S) / WHO IS RESPONSIBLE? / DISTRICT DUE DATE / WHERE IS DATA LOCATED?COLLECTION WINDOW / 10/28/13 – 1/24/14
CORRECTION WINDOW / 1/27/14 – 2/14/14
ACS DUE DATE / 2/28/14
PSSA Pre-Code/ACCESS for ELLs Pre-Code and Updates for Winter
Keystone and CDT Uploads
Program Fact Template – Update only for Title I Programs
School Enrollment Template – Update Only
Student Template – Update Only
Student Snapshot Template - Required
REPORT INFORMATION / PIMS DATE(S) / WHO IS RESPONSIBLE? / DISTRICT DUE DATE / WHERE IS DATA LOCATED?COLLECTION WINDOW / 11/14/13 – 11/28/13
SNAPSHOT DATE / 11/14/13
CORRECTION WINDOW / 12/4/13 – 12/10/13
ACS DUE DATE / 12/16/13
Special Education – Child Count
Special Education Snapshot Template – Required
Student Template – Update only
Student Snapshot Template - Required
REPORT INFORMATION / PIMS DATE(S) / WHO IS RESPONSIBLE? / DISTRICT DUE DATE / WHERE IS DATA LOCATED?COLLECTION WINDOW / 1/3/14 – 1/17/14
SNAPSHOT DATE / 12/1/13
ACS DUE DATE / TBD
Course/Highly Qualified Teacher
Course Template – Required
Course Instructor Template – Required
Staff Template – Update only
Student Template – Update only
Staff Student Course Template – Required (NOTE: The Student Course Enrollment Template was replaced with the Student Course Template)
REPORT INFORMATION / PIMS DATE(S) / WHO IS RESPONSIBLE? / DISTRICT DUE DATE / WHERE IS DATA LOCATED?COLLECTION WINDOW / 1/6/14 – 2/3/14
CORRECTION WINDOW / 2/10/14 – 3/21/14
ACS DUE DATE / 4/11/14
Pre-Code for Spring Keystone Exams and Additional CDT Student Uploads
Program Fact Template – Update Only for Title I Programs
School Enrollment Template - Update Only
Student Template – Update only
Student Snapshot Template - Required
REPORT INFORMATION / PIMS DATE(S) / WHO IS RESPONSIBLE? / DISTRICT DUE DATE / WHERE IS DATA LOCATED?COLLECTION WINDOW / 2/10/14 – 2/21/14
SNAPSHOT DATE / 2/10/14
CORRECTION WINDOW / 2/26/14 – 3/3/14
ACS DUE DATE / 3/7/14
English Language Learners…ACCESS for ELLs
District Fact Template – Required
Program Fact Template – Update only
School Enrollment Template – Update only
Student Template – Update only
Student Snapshot Template - Required
REPORT INFORMATION / PIMS DATE(S) / WHO IS RESPONSIBLE? / DISTRICT DUE DATE / WHERE IS DATA LOCATED?COLLECTION WINDOW / 3/7/14 – 3/14/14
SNAPSHOT DATE / 3/7/14
CORRECTION WINDOW / 4/22/14 – 4/25/14
CORRECTION WINDOW / 5/12/14 – 5/15/14
ACS DUE DATE / 3/21/14
Child Accounting – SD & IU Preliminary Juveniles Incarcerated in Adult Facilities (JAIF) Collection Only
School Calendar Template – Optional
Student Template – Optional
Student Calendar Fact Template - Optional
REPORT INFORMATION / PIMS DATE(S) / WHO IS RESPONSIBLE? / DISTRICT DUE DATE / WHERE IS DATA LOCATED?COLLECTION WINDOW / 3/3/14 – 3/21/14
Accountability Reporting: PSSA Student Upload
Program Fact Template – Update only – Title I Programs
School Enrollment Template – Update only
Student Template – Update Only
Student Snapshot Template - Required
REPORT INFORMATION / PIMS DATE(S) / WHO IS RESPONSIBLE? / DISTRICT DUE DATE / WHERE IS DATA LOCATED?COLLECTION WINDOW / 3/17/14 – 4/4/14
SNAPSHOT DATE / 3/17/14
CORRECTION WINDOW / 4/9/14 – 4/16/14
ACS DUE DATE / 4/23/14
Safe Schools
District Fact Template – Required – Only if no school security staff to report or to report contracted security staff by the employing agency/company.
Incident Template – Required
Incident Offender Template – Required
Incident Offender Disciplinary Action Template – Required
Incident Offender Infraction Template – Required
Incident Offender Parent Involvement Template – Required
Incident Victim Template – Required
Location Fact Template – Required
Person Template – Required
Staff Template – Update only for reporting school security staff only
Staff Assignment Template – Required for reporting school security staff only
Staff Development Fact Template – Required for reporting school security staff only
Student Template – Update only
REPORT INFORMATION / PIMS DATE(S) / WHO IS RESPONSIBLE? / DISTRICT DUE DATE / WHERE IS DATA LOCATED?COLLECTION WINDOW / 5/1/14 – 7/31/14**
SNAPSHOT DATE / 5/1/14
ACS DUE DATE / 7/31/14
**PIMS & COGNOS WILL NOT BE AVAILABLE 7/1/14 – 7/15/14
Graduates, Dropouts and Cohort
Student Template – Required
REPORT INFORMATION / PIMS DATE(S) / WHO IS RESPONSIBLE? / DISTRICT DUE DATE / WHERE IS DATA LOCATED?COLLECTION WINDOW / 5/5/14 – 8/29/14**
CORRECTION WINDOW / 9/29/14 – 10/17/14
ACS DUE DATE / 10/24/14
**PIMS & COGNOS WILL NOT BE AVAILABLE 7/1/14 – 7/15/14
Accountability Reporting: Spring Keystone Exams and CDT Student Uploads
Program Fact Template – Update only for Title I programs
School Enrollment Template – Update only
Student Template – Update only
Student Snapshot Template – Update only
REPORT INFORMATION / PIMS DATE(S) / WHO IS RESPONSIBLE? / DISTRICT DUE DATE / WHERE IS DATA LOCATED?COLLECTION WINDOW / 5/12/14 – 5/23/14
SNAPSHOT DATE / 5/12/14
CORRECTION WINDOW / 5/29/14 – 6/3/14
ACS DUE DATE / 6/6/14
Pre-Code Student Upload for Summer Keystone Exams
Program Fact Template – Update only for Title I Program
School Enrollment Template – Update only
Student Template – Update only
Student Snapshot Template - Required
REPORT INFORMATION / PIMS DATE(S) / WHO IS RESPONSIBLE? / DISTRICT DUE DATE / WHERE IS DATA LOCATED?COLLECTION WINDOW / 5/23/14 – 5/30/14
SNAPSHOT DATE / 5/23/14
CORRECTION WINDOW / 6/4/14 – 6/9/14
ACS DUE DATE / 6/13/14
English Language Learners – End of Year (Count and/SES Provider)
District Fact Template – Required
Program Fact Template – Update only
School Enrollment Template – Update only
Student Template – Update only
Student Snapshot Template - Required
REPORT INFORMATION / PIMS DATE(S) / WHO IS RESPONSIBLE? / DISTRICT DUE DATE / WHERE IS DATA LOCATED?COLLECTION WINDOW / 6/16/14 – 6/30/14
SNAPSHOT DATE / 6/16/14
CORRECTION WINDOW / 8/18/14 – 8/22/14
ACS DUE DATE / 7/25/14
Child Accounting – End of Year
School Calendar Template – Required
Student Template – Update only
Student Calendar Fact Template - Required
REPORT INFORMATION / PIMS DATE(S) / WHO IS RESPONSIBLE? / DISTRICT DUE DATE / WHERE IS DATA LOCATED?COLLECTION WINDOW / 6/16/14 –8/31/14**
CORRECTION WINDOW / 9/1/14 – 9/30/14
ACS DUE DATE / IMMEDIATELY AFTER UPLOADING
**PIMS & COGNOS WILL NOT BE AVAILABLE 7/1/14 – 7/15/14
Special Education Updates (Report Data as of 6/30/14)
NOTE: For Special Education Students receiving services 7/1 to 6/30 of the most recent school year who returned to Regular Ed or exited the LEA
Special Education Snapshot Template – Required
Student Template – Update only
Student Snapshot Template - Required
REPORT INFORMATION / PIMS DATE(S) / WHO IS RESPONSIBLE? / DISTRICT DUE DATE / WHERE IS DATA LOCATED?COLLECTION WINDOW / 7/15/14 – 8/1/14
SNAPSHOT DATE / 7/15/14
ACS DUE DATE / TBD
Career and Technical Education
(Applies to Both Secondary and Adult Affidavit Program CTE Student Enrollment Collections)
CTE Student Fact Template – CTE LEAs only
CTE Student Industry Credential Template – Required – Submit only if any CTE students earned reportable industry credentials during the reporting year.
School Enrollment Template – Update only – CTE Adult Affidavit students can be excluded from this template.
Student Template – Update only
Student Snapshot Template – Required – CTE LEAs only
REPORT INFORMATION / PIMS DATE(S) / WHO IS RESPONSIBLE? / DISTRICT DUE DATE / WHERE IS DATA LOCATED?COLLECTION WINDOW / 7/16/14 – 8/29/14
SNAPSHOT DATE / 6/30/14
CORRECTION WINDOW / 8/30/14 – 9/17/14
ACS DUE DATE / 9/30/14
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