General Instructions

1. The form has been introduced for making monthly changes in monthly Pay, Allces & deductions in the existing A/Cs of Payroll.

2.  a) Fill in all columns in Capital Letters.

b) Make no cutting/over writing

c) The Form may be prepared by Unit/Fmn and approved by the Commanding Officer / Designated Officers. The Date of preparation of form be mentioned against column 10.

d)  All necessary documents i-e C.R / CORO Part-II Order/ DO Part-II Order and other relevant documents be attached in support of changes in Pay, allces & Deductions.

e)  Special attention may be given for submission of accurate PA_NO/Army No. It is pertinent to mention that PA_NO/Army No is a Primary Key in Computerized Payroll system for unique identification of records of individuals. Any error in PA_No/Army No will effect on salary as well as other documents like DSOPF/DSPF schedules etc.

f)  Blank column of Pay, Allowances, Deduction/Recoveries pertaining to amount and code must be struck / crossed off.

g)  This for will be transferred by the CMA on the eve of transfer of officers to the respective accounting circle & vice versa.

h)  Total strength and amount of the current and previous month may be attached with the form in the following format:

Last Month Strength / Posted Out / Posted In / Net strength of current Month / Last Month CD Amount / Current Month CD amount

SPECIFIC INSTRUCTIONS:

1.  Month: Month of Salary for which changes are made in Pay , Allces & deductions.

2.  Unit/Deptt/Office: Enter full name of Unit/Deptt/Office with Station.

3.  Enter Unit/Deptt/Office code. In case of new entry, Code for Unit/Deptt/Office will be allotted by the CMA.

4.  Enter Pay Group of CMA office.

5.  Enter PA / Army / Computer No in case of Army Officers, JCOs/ORs / Civilians as the case may be.

6.  Enter present Rank/designation.

7.  Enter full name as per official record.

8.  Fill in Item 8 for incorporating the changes in Pay, Allces & Deductions as explained below:-

A)  DESCR

Enter the relevant abbreviation of Pay, Allces & Deductions, which are being changed during the month. Abbreviation of Pay, Allces & Deductions are available on computerized pay bill / pay list. For example D-Pay means Disturbance Pay. More over, it is more desirable and convenient to record the credit items first.

B)  TYPE:

Fill this column identifying distinctly the type of change i-e C.I.D.R.A.

CIDRA stands for Changes, Insertion, Deletion, Recovery Arrear accordingly. One of the letter out of C/I/D/R/A be mentioned in Type column against each entry of Pay, Allces & deduction as per format below:

C (Changes): If only change in amount is required, i.e HC/WA in previous month was 118/- and the same is required to be changed as 110/-

Descr / Type / Code / Amnt
HC/WA / C / 110

I (Insertion): if a new item is required to be paid, i.e GS Pay in previous month was not allowed and in the existing month Rs.5 are being paid

Descr / Type / Code / Amnt
GS Pay / I / 5

D (Deletion): if an item is required to be deleted from the pay of a person, i.e. recovery of HBA is completed in previous month and the amount is required to be deleted from the existing month.

Descr / Type / Code / Amnt
HBA / D / 200

R (Recovery): if recovery of an item is required for a previous period. His regular amount will be claimed as per his entitlement. And recovery of the same may be claimed separately ie C.A for the existing month is 640/- and its recovery for the previous period is required.

Descr / Type / Code / Amnt
C.A / R / 200

A (Arrear): if arrear of an item is claimed for the previous period, regular amount will be claimed as per his entitlement and arrear of the same may be claimed separately. For example C.A for the existing month is 640/- and its arrear for the previous period is 300.

Descr / Type / Code / Amnt
C.A / A / 300

Arrear of pay & allces claimed in a month will automatically be deleted from Payroll Database after posting of history.

C). Code

The Code will be entered by CMA office.

9.  Record the amount of changes in Allied Charges i-e Rent, Electricity, Water, Gas, Furniture, Fridge charges etc under the relevant columns.

10.  Enter the Date of Preparation of forms.