Youth Advisory Council

Youth Advisory Council

Thursday, October 10, 2013

Meeting Minutes

1. 6:15pm - Call to Order

2. Regular Business

a). Pledge of Allegiance

b). Roll Call

Present: Armstrong, Bakker, DeLaRosa, Dreyer, Greendyke, Heneghan,

Kuipers, McKnight

Excused: Trameri

City Staff: Nancy DeBoer, Kim Meyer, Kaitlyn Marsman

c). Approval of minutes – McKnight moved; Greendyke seconded; September minutes were approved.

3. Guests – Anna Stubbs & Clara Dreyer – International Relations student reps

Nick Zomer – SLIC

Linda Brand & Laurie Bos – LYL Board

4. Subcommittee and Member Reports

·  Recreation Committee

o  Discussed doing a youth event sponsored by HYAC, maybe laser tag over three separate days for elementary, middle & highschool.

o  Also considered laser tag for an all-HYAC event, as most members preferred that

on the survey Kaitlyn sent out.

·  Social Services Committee

o  Met with Nancy DeBoer, discussed pending coffees in downtown Holland.

o  Also talked about Freedom Village visits, and decided to only do it around the holiday time and possibly combine it with an all- HYAC cookie-making event & bring the cookies to Freedom Village.

o  Scheduled to have next meeting at LEDA with Patricia Strachan from the IRC

o  Working on having a meeting with the Arts Council in December on decorated recycling bins, Kaitlyn has a proposal for the DDA on it.

·  Special Events Committee

o  Discussed combining the auction with a talent show as a way to let school jazz bands show off talent.

o  Also considered an all-HYAC event, options include cleaning up parks & going to froyo afterwards.

o  Since the windmill looks like it has all its funding, Special Events considered a new charity to donate to, maybe Camp Sunshine.

·  IRC – Anna Stubbs & Clara Dreyer

o  Holland is going to be a friendship city with Nagahama, a town in Japan

o  The Queretaro fountain needs repairing, working on raising funds

o  Viva la Vida celebration on October 15 (day of the dead celebration) with dancing and food

5. Continuing Business

·  McKnight moved to amend the agenda and discuss the ATI event first. Bakker seconded. Movement passed.

a) ATI Event, Thursday, October 17 – icebreakers & HYAC booth

·  There will be games, prizes, food, booths & a DJ. Point is to bring together youth from the community who value staying above the influence.

·  Core will be there to do the icebreakers, looked at certain ones to consider. Connor, Joey, Clara D., Lindsay Julia will organize ice-breakers and meet some time before event to discuss them.

b). Final Review of 2013/2014 Goals

·  Looked over goals, no comments.

c). HRC Social Justice Award

·  Discussed nominating Emma Dreyden, a girl who created an organization that feeds African orphans – purchase a t-shirt for $45 and $35 goes to feeding the children.

·  Assignment: Core is to think of other possible recipients

6. New Business

·  McKnight moved to have Marketing Ideas first on the agenda. Greendyke seconded. Motion passed.

a). Marketing Ideas with Kaitlyn Marsman

·  Re-tweeting/following the HYAC social network pages

·  Putting brochures in school offices, put up flyers & give out business cards in schools

·  Putting out info on HYAC events and activities going on

·  We will have a booth at the ATI event where we can get out the info

·  Members have been suggesting we get new HYAC t-shirts, maybe making them with Ambrose & using brighter colors

b). Mayor’s Roundtable Planning

·  Kuipers discussed adding Zeeland students to the Roundtable

·  Members agreed that having multiple executives present was very helpful

·  Discussed adding youth entrepreneurship to the Roundtable agenda

·  Linda Brand suggested adding a section on career options to the Roundtable discussions, with a time for students to ask executives about their careers

·  Suggested creating a panel of executives bringing up issues and then breaking out into groups to work on issues

·  Want to bring in as much diversity (academic, ethnic etc.) to the Roundtable as possible

c). Planning an all-HYAC event

·  Recreation wants to do laser tag for the event, have HYAC members bring friends

·  Social Services suggested having everyone decorate sugar cookies then having whomever is able to bring them to Freedom Village and do caroling for the residents

·  Ideas also include doing a clean-up at a city park, have a party afterwards with frozen yogurt from Orangeleaf.

7. Communications from staff/others

·  “Leadership as a Lifestyle” Retreat – Saturday, Nov. 9

o  Ms. Kim encouraged members to attend. McKnight, Armstrong,

DeLaRosa, Dreyer, and Heneghan will be there.

8. Public Comment

·  None at this time.

9. Next meeting: Thursday, November 14, 5:30pm (dinner), 6:15pm (meeting)

10. Adjournment: Meeting adjourned at 8:17pm