NOTES FROM THE PUBLIC FORUM HELD ON 06 JULY 2017

There was one member of the public present and Dist Cllr Bowkett. The member of the public raised questions regarding the person winding the church clock and cutting the Garden of Remembrance.

County Cllr Bowkett reported that Fodderdyke Bank at Eastville will be closed for another 4/6 weeks. LCC Highways will be holding quarterly cluster meetings to speak directly with Councils, this area will be held in Horncastle. LCC Highways will offer an annual walk/ride around the village to look at the problems that need to be dealt with.

County Cllr Bowkett left the meeting.

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MINUTES OF THE MEETING HELD ON THURSDAY 06 JULY 2017 AT 7.30pm IN THE YOUTH CENTRE, HALL LANE, STICKNEY

  1. APOLOGIES FOR ABSENCE

Apologies: Apologies were accepted from Cllrs Dodds and Spring and received from Dist Cllrs Ashton and Jones.

Present: Cllrs Sherriff, Edwards, Cooper, and Bolland (Chairman)

  1. TO RECEIVE REPORTS FROM REPRESENTATIVES ON OUTSIDE BODIES (5 minutes)
  1. Police Report
  2. Theft of a sign from A16
  3. 2 incidents of criminal damage - in and around the Rising Sun Public House by youths and an attempted break-in at a garage at Midville
  4. 2 burglaries - at Hall Lane, gardening equipment taken from garage and at Main Road, garden furniture and tools taken from outbuilding
  1. Dist Cllr Ashton, by email
  2. ELDC have adopted a new Code of Conduct, this will affect Stickney if it previously adopted the Local Authority Code of Conduct.
  3. Louth Cattle Market could be refurbished or moved to a new location. Everyone can take part in the consultation to help ELDC make this decision.
  1. Cllr Bowkett gave her report in the Public Forum
  1. TO RECEIVE DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011

There were no declarations of interest.

  1. NOTES OF THE MEETING HELD ON 01 JUNE 2017 TO BE APPROVED AND SIGNED AS MINUTES

It was proposed by Cllr Edwards and seconded by Cllr Sherriff that the minutes be approved and signed as a true record, all agreed

  1. TO ADOPT THE LOCAL AUTHORITY CODE OF CONDUCT OF 31 MAY 2017
  1. All Councillors have a copy of the new Code of Conduct.
  2. It was resolved to adopt the new Code of Conduct for Stickney Parish Council.
  3. Councillors present completed the DPI forms and handed them to the Clerk.
  1. TO AMEND/APPROVE THE PARISH COUNCIL RISK ASSESSMENT
  1. Cllr Perham was not at the meeting to report on the Risk Assessment.
  2. The Play Area Risk Assessment was approved
  1. CLERK’S REPORT
  1. A copy of the Powers and Duties of Parish Councils has been copied for all Councillors.
  2. The accounts have been returned to the External Auditor.
  3. The comments regarding the Public Space Protection Order have been returned to ELDC
  4. The list of Fixed Assets has been amended and approved.
  5. The new seat in the cemetery needs to be added to the Parish Council asset list, Clerk to contact the family.
  6. Cllr Sherriff outlined the meeting with Triton Knoll. If anyone is seen digging in areas along the route, they are researching, not starting work. Three or four meeting will be held each year until the work is complete. Grants will become available in due course.
  1. TO RECEIVE A REPORT FROM THE CHAIRMAN

The Chairman attended the Viking Link meeting in Stickney and reported that the bridges in Stickney Lane are said to be safe for the lorries travelling to the site and will take the weight. The work will be carried out overnight when it starts.

  1. TO RECEIVE PLAY AREA REPORT
  1. The grass cutters have sprayed under the bench in the play area and killed the grass. Clerk to arrange a meeting with the grass cutters.
  2. The Handyman will be asked to cut the long grass on the footway to the play area.
  1. TO DISCUSS REQUEST FROM RESIDENTS ASSOCIATION TO BE PAID FOR LITTER PICKING
  1. The email was read out by the Clerk.
  2. Residents Association UK has been contacted to ask if this would be appropriate due to the Residents Association invoicing the Parish Council, a business transaction rather than a voluntary one.
  3. The Residents Association would have to advise HMRC of this income if invoicing.
  4. There is no problem with the Parish Council helping out with the supply of tools and reflective vests if the Residents Association wants to do the litter picking.
  5. The Residents Association can do the litter picking as volunteers and be covered under the Parish Council Insurance Policy.
  1. TO APPROVE THE PURCHASE AND INSTALLATION OF A DEFIBRILLATOR, A NOTICE BOARD AND THE BIRD BOXES IF THE GRANT APPLICATIONS ARE APPROVED
  1. The decision regarding the grant applications will be received at the end of July.
  2. It was proposed by Cllr Sherriff and seconded by Cllr Edwards that, should the applications be successful, the items should be ordered and fitted.
  1. FINANCE REPORT:
  1. To approve the following for payment:

£

E L Arnold expenses (April and May) 71.14

E L Arnold (Wilko – paper) 12.00

FINANCE REPORT - continued

E L Arnold (UK Waste increased rate) 4.06

UK Waste Solutions (cemetery skip – June) 22.39

UK Waste Solutions (cemetery skip – July) 22.39

K & P Services (Clock winding) 40.00

Malc Firth Landscapes (Cemetery grass cutting) 312.00

Pestforce (Boston) Limited (mole control) 240.00

Aldridge Amenity Fund (S137 donation) 150.00

Castle Tree Care (Churchyard & cemetery tree inspection) 336.00

Bolingbroke Deanery (August & September magazine) 50.00

  1. The balances in the bank accounts at 15 June:
  2. Current Account: £7,808.82 (reconciled £7,408.84)
  3. Deposit Account: £9,320.32
  4. Jubilee Committee Account: £62.15
  1. ELDC will reimburse the Parish Council £154.60 being business rate rebate.
  1. TO DISCUSS THE SITUATION REGARDING THE COMMUNITY COMMITTEE
  1. The Clerk outlined the following:
  2. The Parish Council, being users of one of the halls, is entitled to have a representative on the Community Committee.
  3. The request for a copy of the accounts and annual report has been rejected by the Community Committee.
  4. The Community Committee are a ‘Public Benefit Organisation’ any documents should be available, to anyone, if requested.
  5. As Custodian Trustee the Parish Council hold the Trust Deed of 1954 for the land the halls are built on.
  6. The Parish Council can request to stop being the Custodian Trustees, the Charity Commission would deal with this request.
  7. The Community Committee can appoint other Custodian Trustees instead of the Parish Council.
  1. The Parish Council will leave things as they are at present.

The member of the public left the meeting.

  1. TO RECEIVE UPDATE REGARDING SPEED AWARENESS SIGNS
  1. The signs have been delivered to the Chairman.
  2. Cllr Perham will be asked to put up the signs with the help of a volunteer.
  3. A list of posts that can be used was handed to the Chairman.
  1. TO RECEIVE UPDATE REGARDING THE PICNIC AREA

The Clerk has contacted LCC regarding a specification for the removal of the building, again. No reply has been received.

  1. TO RECEIVE REPORTS FOR LCC HIGHWAYS
  1. Any street light in all day or out at night

A street light by Clutterbugs has been reported IN all day.

  1. Any pot holes for repair.

Pothole at the junction of Holmes Road, by the grate.

TO RECEIVE REPORTS FOR LCC HIGHWAYS - continued

  1. Any other LCC highway matters
  2. The dip in Stickney Lane is getting deeper.
  3. How long will the barriers and cones at Stickney Lane be there?
  1. PLANNING APPLICATIONS RECEIVED FOR DECISION AT THIS MEETING

The Parish Council looked at and SUPPORTED:

S/169/00998/17Mrs M MintramConsent to display 1 non-illuminated, double sided free

standing sign at Land adjoining World of Furnishings, Station Business Park, Main Road

S/169/01125/17Mr M ToinRear Extension and alterations to existing bungalow to

provide an enlarged lounge at 4 Mary Lovell Way

  1. TO REPORT ANY PLANNING DECISIONS FROM ELDC

FULL planning permission has been received for:

S/169/00792/17 Mr S KennallConstruction of a vehicular/pedestrian access at 25

Horbling Lane

All LCC planning applications will be received electronically.

  1. TO DISCUSS THE CLOSURE OF THE POST OFFICE FROM 11 AUGUST 2017
  1. A letter form the Post Office was read out by the Clerk.
  2. The contact details for the Post Office will be put in the magazine.
  1. CEMETERY
  1. To discuss the letter regarding the grass cutting

The letter was read out by the Clerk. The grass has been cut since the letter was written and the paving slabs are to be relayed.

  1. To report on the works being carried out
  2. The walled area for soil is complete and does not look out of place. Some holes need to be drilled in it for the water to run off.
  3. The paving slabs will be done in due course and will be lifted and re-set in sections in the day so no slabs will be up overnight.
  1. To discuss tree report
  2. The tree report shows two wild cherry trees that need to be felled in the Churchyard
  3. The Vicar will be advised and asked if this work can be carried out.
  1. CORRESPONDENCE RECEIVED FOR THIS MEETING

Brochures, listed in the post book, were made available to Councillors.

  1. MATTERS FOR THE NEXT AGENDA

The Parish Council Risk Assessment

  1. DATE AND TIME OF NEXT MEETING

The next meetings will be held on 07 September 2017 at 7.30pm. There will be a 15 minute Public Forum from 7.15pm

There being no further business the meeting closed at 9.00pm

Signed: ...... Date: ......