HOLLINSWOOD AND RANDLAY PARISH COUNCIL
MINUTES of the Annual General Meeting of Hollinswood and Randlay Parish Council held on Monday 21st May 2012 at 8.00p.m. in The Main Hall at Hollinswood Neighbourhood Centre.
PRESENT:
Councillor H Unwin
Councillor Mrs S Unwin
Councillor P Shutt
Councillor Mrs K Worthing
Councillor R Knight
Councillor Ms S Wennington
Councillor G Sinclair
Councillor C Turley
Councillor M Allen
Councillor J Johnson
In AttendanceKatrina Baker (Clerk)
Chris Harrison (Asset & Property Manager)
Cllr B McClements
F12/1084WELCOME AND THANKS
Councillor H Unwin opened the meeting, thanking members for attending and for their work over the last year.
F12/1085MEMBERS DECLARATIONS OF ACCEPTANCE OF OFFICE
All Members read and signed their Acceptance of Office. Members were reminded of the need to confirm their Register of Interests as soon as possible.
F12/1086ELECTION OF CHAIRMAN
It was proposed by Councillor P Shutt and seconded by Councillor C Turley that Councillor Harvey Unwin be re-elected as Chairman for 2012 / 2013. All were in favour and thus it was
RESOLVED that Councillor Harvey Unwin be re-elected as Chairman of Hollinswood & Randlay Parish Council for the year 2012/2013. This was unanimously agreed.
Councillor Harvey Unwin extended thanks to the Members for their support.
F12/1087DECLARATION OF ACCEPTANCE OF OFFICE
The Chairman read and signed his Declaration, witnessed by the Proper Officer of the Council.
F12/1088APOLOGIES
Councillor P HassellUnwellAccepted
It was proposed by Councillor S Unwin and seconded by Councillor K Worthing that the apologies of Cllr Hassell be accepted, all were in favour and thus it was
RESOLVED that the apologies of Cllr Hassell be accepted.
ABSENTCouncillor S Knott
F12/1089ELECTION OF VICE CHAIRMAN
It was proposed by Councillor S Unwin and seconded by Councillor G Sinclair that Councillor Paul Shutt be re-elected Vice Chairman for 2012/2013.
RESOLVED that Councillor Paul Shutt be Vice Chairman of the Council for 2012/2013.
F12/1090DECLARATION OF ACCEPTANCE OF OFFICE
Councillor Shutt read and signed the Declaration which was witnessed by the Clerk.
F12/1091MINUTES OF THE 2011 ANNUAL GENERAL MEETING
Copies had been distributed. It was proposed by Councillor P Shutt and seconded by Councillor R Knight that they be signed as a true record. With one abstentions, all were in favour and thus it was
RESOLVED that the Chairman sign the Minutes as an accurate record.
F12/1092MATTERS ARISING FROM THE MINUTES
None
F12/1093REMUNERATION
a)Report
The Clerk read the report for 2011/2012 which is a legal requirement.
b)Scheme for 2012/13
It was proposed by Councillor Johnson and seconded by Councillor Wennington that the scheme should continue in its current format. Up to £500 is available per member, paid 3 monthly in arrears and is only available for Councillors attending meetings during that period.
Ten members voted for the proposal and one against.
RESOLVED that the Parish Council will continue the scheme in its current format as outlined above.
F12/1094ELECTION OF MEMBERS TO COMMITTEES
Personnel Committee
Councillor P Shutt
Councillor K Worthing
Councillor H Unwin
Councillor S Unwin
Councillor P Hassell
Councillor S Wennington
Councillor S Knott
Proposed by Councillor H Unwin, seconded by Councillor K Worthing
Asset & Property Committee
Councillor S Unwin
Councillor K Worthing
Councillor P Hassell
Councillor G Sinclair
Councillor P Shutt
Councillor H Unwin
Councillor R Knight
Councillor J Johnson
Councillor C Turley
Chris Harrison
Proposed by Councillor H Unwin, seconded by Councillor G Sinclair
Events Committee
All Councillors
West Mercia Police
User Groups
Members of the Community
Proposed by Councillor P Shutt, seconded by Councillor S Wennington
Budget Review and Finance Committee
Chairman of each Committee
Councillor P Hassell
Councillor K Worthing
Councillor R Knight
Councillor S Knott
Proposed by Councillor H Unwin, seconded by Councillor R Knight
All were in favour and thus it was resolved that the Membership of the above Committees would be confirmed.
It was further confirmed that the Members will elect a Chairman and Vice Chairman at the first meeting of all Committees. It will also be necessary to confirm the Terms of Reference for the Committees.
Youth Provision
It was proposed by Councillor H Unwin and seconded by Councillor K Worthing that the Parish Council form a Youth Provision Committee that will work with the staff to ensure that the Parish Council is meeting the needs of the young people. All were in favour and thus it was
RESOLVED that a Youth Provision Committee be formed.
The Chairman asked for volunteers to sit on this committee. The following names were received:
Councillor S WenningtonCouncillor J Johnson Councillor P Shutt
Councillor G Sinclair Councillor K WorthingCouncillor S Unwin
It was proposed by Councillor P Shutt, seconded by Councillor S Wennington, all were in favour and thus it was
RESOLVED that a Youth Provision Committee would consist of the above Members. The terms of reference will be agreed at the first meeting.
F12/1095STANDING ORDERS AND FINANCIAL REGULATIONS
It was proposed by Councillor H Unwin and seconded by Councillor P Shutt that the Standing Orders and Financial Regulations which had been circulated be accepted and adopted, all were in favour and thus it was
RESOLVED that the Standing Orders and Financial Regulations, dated May 2012, be adopted for Hollinswood & Randlay Parish Council
F12/1096APPOINTMENT OF BANKERS & INTERNAL AUDITOR
It was proposed by Councillor H Unwin and seconded by Councillor S Unwin that Barclays continue to provide our banking services for 2012/2013. We will also take advantage of the Investment Bonds available each year.
It was further proposed that Mr Robert Russell attends to undertake the Internal Audit.
All were in favour and thus it was
RESOLVED that we continue to bank with Barclays and also that Mr Russell be appointed as our Internal Auditor.
F12/1097REPRESENTATIVES ON OUTSIDE BODIES
Parish & Town Council Group
The Clerk
Councillor S Unwin
School Governors
The following were confirmed as MLA / Community Governors:
H UnwinRandlayPrimary School
P Hassell HollinswoodJuniorSchool
P ShuttHollinswoodJuniorSchool
C TurleyHollinswoodInfant School
J JohnsonHollinswoodJuniorSchool
RESOLVED to ask for a report for the Annual Parish Meeting next year.
F12/1098MEETING SCHEDULE
A draft scheduled had been circulated. It was proposed by Councillor H Unwin and seconded by Councillor R Knight that the Schedule be agreed. All were in favour and thus it was
RESOLVED that the Schedule for 2012/2013 be adopted. Members are asked to make every effort possible to attend and to register apologies if they are not able to attend because of other commitments.
There being no further business, the meeting closed at 8.30p.m.
Signed ………………………………………….Date ……………………………..