Total No of Crimes for Aylsham = 34 in 22 Areas

Agenda Item 6

Police Crime Report for July 2017

Total no of Crimes for Aylsham = 34 in 22 areas

Most of the crimes for July Violence and Sexual Offences totalling 10 of the crimes

Detailed report of crimes and police action.

1. On or Near to Aylsham Police Station (6)

• 1 x Drugs – Offender has been fined.

• 1 x Violence and Sexual Offences – This crime is currently being investigated by the police
• 4 x Anti-Social Behaviour – No case Time Line

1. On or Near to Dunkirk (1)

• 1 x Other Crime – Unable to prosecute suspect. A suspect has been identified but could not be prosecuted for one of a number of reasons, such as: insufficient evidence; the prosecution time limit having expired; the named suspect being below the age of criminal responsibility; the victim or witness is dead or too ill to give evidence; the victim declining or being unable to support the police investigation further; or the person involved has died.

1. On or Near to Recreational Ground (2)

• 2x Anti-Social Behaviour – No case Time Line.

1. On or Near to Sir Williams lane (1)

• 1 x Criminal Damage and Arson – Investigation complete; no suspect identified. There is insufficient evidence to bring anyone to justice at this time. The investigation may be reopened if more information becomes available.

1. On or Near White Hart Street (2)

• 1 x Violence and Sexual Offences – This crime is currently being investigated by the police
• 1 x Criminal Damage and Arson – Investigation complete; no suspect identified. There is insufficient evidence to bring anyone to justice at this time. The investigation may be reopened if more information becomes available.

1. On or Near to Market Place (3)

• 3 x Violence and Sexual Offences – Awaiting Court Outcome

1. On or Near to Supermarket (1)

• Criminal Damage and Arson – This crime is currently being investigated by the police

1. On or Near to Penfold Street (1)

• 1 xBicycle Theft – Investigation complete; no suspect identified. There is insufficient evidence to bring anyone to justice at this time. The investigation may be reopened if more information becomes available.

1. On or Near to Foxes Loke (1)

• 1 xCriminal Damage and Arson – Investigation complete; no suspect identified. There is insufficient evidence to bring anyone to justice at this time. The investigation may be reopened if more information becomes available

1. On or Near Sapwell Close (1)

• 1 xAnti-Social Behaviour – No case Time Line

1. On or Near to Supermarket (1)

• 1 x Violence and Sexual Offences – Formal action is not in the public interest
  The Police or Crown Prosecution Service have decided that formal action against the offender or prosecution is not in the public interest.

1. On or Near to Sears Close (1)

• 1 x Violence and Sexual Offences – Local resolution
  The offender has been put in contact with those affected to repair the harm done and find a positive way forward.

1. On or Near to Manor Close (3)

• 1 x Violence and Sexual Offences – Offender given a caution
  The offender was warned about their behaviour, and could be taken to court if they commit another crime.
• 1 xAnti-Social Behaviour – No case Time Line
• 1 x Robbery – Offender Sent top Prison

1. On or Near to Forster way (1)

• 1 xAnti-Social Behaviour – No case Time Line

1. On or Near to Parking Area (1)

• 1 x Violence and Sexual Offences – This crime is currently being investigated by the police

1. On or Near to Copeman Road (1)

• 1 x Violence and Sexual Offences – Unable to prosecute suspect. A suspect has been identified but could not be prosecuted for one of a number of reasons, such as: insufficient evidence; the prosecution time limit having expired; the named suspect being below the age of criminal responsibility; the victim or witness is dead or too ill to give evidence; the victim declining or being unable to support the police investigation further; or the person involved has died.

1. On or Near to Orchard Lane (1)

• 1 x Anti-Social Behaviour – No case Time Line

1. On or Near to Park or Open space (2)

• 1 x Other Theft – Investigation complete; no suspect identified. There is insufficient evidence to bring anyone to justice at this time. The investigation may be reopened if more information becomes available
• 1 x Anti-Social Behaviour – No case Time Line

1. On or Near to Hungate Street (1)

• 1 x Other Crime– This crime is currently being investigated by the police

1. On or Near to St Michaels Avenue (1)

• 1 x Anti-Social Behaviour – No case Time Line

1. On or Near to Breeze Ave (1)

• 1 x Anti-Social Behaviour – No case Time Line

1. On or Near to Trafalgar Yard (1)

• 1 x Criminal Damage and Arson – This crime is currently being investigated by the police

Police Crime Report for August 2017

Total no of Crimes for Aylsham = 27 in 16 areas

Most of the crimes for August were Anti-Social Behaviour totalling 8 of the crimes

Detailed report of crimes and police action.

1. On or Near to Aylsham Police Station (4)

• 1 x Drugs – This crime is currently being investigated by the police.
• 1 x Violence and Sexual Offences – Awaiting court Outcome.
• 2 x Anti-Social Behaviour – No case Time Line

1. On or Near to Millgate (2)

• 1 x Burglary - This crime is currently being investigated by the police
• 1 x Burglary - Investigation complete; no suspect identified. There is insufficient evidence to bring anyone to justice at this time. The investigation may be reopened if more information becomes available.

1. On or Near to Gashouse Hill (1)

• 1x Anti-Social Behaviour – No case Time Line.

1. On or Near to Sir Williams lane (1)

• 1x Anti-Social Behaviour – No case Time Line.

1. On or Near White Hart Street (1)

• 1 x Violence and Sexual Offences – This crime is currently being investigated by the police

1. On or Near to Recreation Ground (3)

• 1 x Violence and Sexual Offences - This crime is currently being investigated by the police

• 2x Anti-Social Behaviour – No case Time Line

1. On or Near to Forster Close (1)

• 1 x Anti-Social Behaviour – No case Time Line

1. On or Near to Manor Close (2)

• 1 x Shoplifting - This crime is currently being investigated by the police
• 1 x Shoplifting - Investigation complete; no suspect identified. There is insufficient evidence to bring anyone to justice at this time. The investigation may be reopened if more information becomes available.

1. On or Near to Norwich Road (3)

• 2 xCriminal Damage and Arson – This crime is currently being investigated by the police
• 1 x Violence and Sexual Offences – Formal action is not in the public interest
  The Police or Crown Prosecution Service have decided that formal action against the offender or prosecution is not in the public interest.

1. On or Near Orchard Lane (1)

• 1 xBicycle Theft – Investigation complete; no suspect identified. There is insufficient evidence to bring anyone to justice at this time. The investigation may be reopened if more information becomes available

1. On or Near to Crompton Road (2)

• 1 x Violence and Sexual Offences – This crime is currently being investigated by the police
• 1 x Criminal Damage and Arson – This crime is currently being investigated by the police

1. On or Near to Howard Way (1)

• 1 xAnti-Social Behaviour – No case Time Line

1. On or Near to Hungate Street (1)

• 1 x Violence and Sexual Offences – This crime is currently being investigated by the police

1. On or Near to John O Gaunt Close (1)

• 1 x Violence and Sexual Offences – This crime is currently being investigated by the police

1. On or Near to Cawston Road (1)

• 1 x Criminal Damage and Arson – This crime is currently being investigated by the police

1. On or Near to Park or Open space (1)

• 1 x Other Theft – This crime is currently being investigated by the police 1 x Anti-Social Behaviour – No case Time Line

Agenda Item 9c

Neighbourhood Plan Meeting September 27th 2017

Present

Lloyd Mills (Chairman)David Harper

Eileen SpringallPat Prekopp

Mary EvansDavid Anderson

Val Shaw

Duncan Spalding – Executive Head Aylsham Learning Federation

Shaun Vincent - Abzag Representatives

Officer

Sue Lake

1.Apologies

Apologies were received from:

Colin KerrisonDave Curtis

Sheila MerrimanRos Calvert

Trevor Bennett

2.Declarations of Interest

None made

3.Minutes from 30th August 2017

The minutes of the last meeting were AGREED and signed.

4.Matters Arising

None Raised.

5.Spatial Objectives

Changes had been made as per members comments. One further change was requested where Aylsham is referred as a ‘quaint’ town to a ‘unique’ town.

At this point Duncan Spalding introduced himself and his role to members and gave a brief resume of the education provision in the town.

There are currently four schools in the town, three of which are in the federation. They are also part of the Aylsham Cluster Trust together with the primaries at Aldborough, Buxton, Erpingham, Hevingham and Marsham. This was formed in 2011 and leads to a great deal of collabrrative working including the Family Learning Day. The strap line for the Trust is ‘It Takes a Whole Community to Educate a Child’

At the High School they are looking at positive improvements for the school which will also benefit the community as a whole. Currently the swimming pool is being upgraded and this will include dual entrances so safeguarding issues are mitigated. The same process will be included with the new dance studio.

One of the major issues with the school are traffic issues (Objective 4). Parking is a perennial problem and also child safety on busy roads with narrow footpaths.

With regard to capacity at the schools there are some pinch points mainly at primary level. The High School does take in many students from outside the catchment area so growth of numbers in the town can be accommodated by a reduction in non-catchment students.

With regard to predicted numbers the Local Authority is very cautious and their figures do not always match with the schools, with the Local Authority being very conservative in their growth predictions. Ideally the school would like to see Bure Valley extended to allow for 90 students per year which should ease the problem. The school has the space for expansion without sacrificing all the open space.

With regard to the longer-term view and any potential future large development there may be a need for a new primary school. Ideally the Federation should be involved in the development.

Other matters discussed included 6th form provision, which the school does not have and currently has no plans to introduce and also Adult Education.

Members thanked Duncan for this information which was very informative.

6.Policy Writing

Members had received the various information on policy writing

7.Sustainability Appraisal Scoping Report

This has now been sent to the statutory bodies and responses are awaited. These should be received by the next meeting.

8.Neighbourhood Plan

A draft of the report had been circulated to members. There is still much detail to add to the report but the document gives an idea on the finished presentation. The next stage is to write the actual policies.

It was highlighted that some references are made to EU legislation and it was agreed to ensure the avoidance of doubt that a footnote relating to existing legislation be made following the first reference to the EU in the document.

The final draft will be the pre-submission document and must be made available to all – this can be electronically with some hard copies at strategic locations.

9.Any Other Business

An event will be needed to consult on the Neighbourhood Plan. The only Saturday free in the Town Hall before Christmas is December 9th. This date was agreed.

8.Next meeting

The next meetings, to write the policies, will be on:

Wednesday 1st November at 10am in the Town Hall and

Wednesday 15th November at 10am in the Town Hall

Agenda Item 9d

Policy for Dealing with Planning Applications for Aylsham Town Council

Introduction

This procedure sets out how Aylsham Town Council considers planning matters on which it is consulted by Broadland District Council. It takes into account that:

The consultation period for planning applications is 21 days, which means that not all planning applications can be considered by the Town Council at its scheduled meetings.

The Town Council believes that its residents are best served by the Town Council responding to applications in a timely fashion

Aylsham Town Council notes that the best method by which the Town Council comments on Planning Applications is by discussion at a scheduled or extraordinary Town Council meeting, to which members of the public have been invited by public notice. Planning is a standing item on all ordinary meetings of the Town Council.

A meeting will always be called to comment on potentially contentious planning applications.

The Town Council does not usually meet in August and this can prove an issue when dealing with and commenting on non-contentious planning applications which, due to time restrictions, cannot wait for the September meeting

This protocol will be used for all planning applications

Standard Process

1.On the receipt of any planning application the Town Council staff will record the application in a book kept especially for the purpose.

2.A notification of the receipt of a planning application will be e-mailed to all councillors with a copy for the Town Clerk and also be notified to the public through the Town Council website.

3.If needed and possible the Town Council administrator will apply to Broadland District Council for an extension to the period in which a response is required

4.The application will be taken to the next Town Council meeting

5.The response to the application will be sent by e-mail to the relevant planning officer the day following the Town Council meeting

6.The response will be noted in the planning book and recorded on the planning documents

7.The decision will be recorded in the planning book and placed on the next Town Council agenda following the decision being reached

Non-Standard Process

The Town Council does not usually meet during the month of August. The following process will be used during the summer recess and also should any meeting need to be cancelled due to either the meeting being inquorate or other unforeseen circumstances.

1.On the receipt of any planning application the Town Council staff will record the application in a book kept especially for the purpose.

2.A notification of the receipt of a planning application will be e-mailed to all councillors with a copy for the Town Clerk and also be notified to the public through the Town Council website.

3.If possible, the Town Council administrator will apply to Broadland District Council for an extension to the period in which a response is required

4.If no extension is possible the Town Councillors will be asked to submit their views, by e-mail, to the Town Clerk.

5.The Town Clerk will assemble the views and respond to Broadland with the majority view. If there is a distinct division in views then the Town Clerk can e-mail for further guidance from councillors

6.The response will be noted in the planning book and recorded on the planning documents and placed on the next agenda

7.The decision will be recorded in the planning book and placed on the next Town Council agenda following the decision being reached

Summary

Oneofthefollowingoptionsshallapplywhennoticeofaplanningapplicationonwhichthe Town Councilisinvitedtocommentisreceived.

Option 1:

If there is a scheduled Town Council meeting before the end of the consultation period (including any agreed extension) thentheClerkwillplacethematterontheAgendaforthatmeetingandanydecisionwill betakenatthatmeeting.

Option2:

Ifthereisnoscheduledmeetingbeforetheendoftheconsultationperiod,butthe Town Clerk in consultation with the chairmanconsidersthattheapplicationshould beconsideredbythefullTownCouncilthenaspecialmeetingwillbecalledforthispurposeand anydecisiontakenatthatmeeting.

Option3:

Inothercases,anyresponsebytheCouncilshallbedelegatedtotheClerkwho shall seek views from members

October 2017 Agenda PapersPage 1 of 37

Aylsham Town Council / Agenda Item 10b
Quarterly Financial Report - for the period ending 30th June 2017
Cost Centre / Budget Receipts / Budget Payments / Variance
Total for Year / Year to Date / Acct Receipts / Total for Year / Year to Date / Acct Payments / Year to Date
General Purposes / £ 123,776.60 / £ 30,944.15 / £ 71,414.11 / £ 123,776.60 / £ 30,944.15 / £ 26,428.86 / £ 44,985.25
Town Hall / £ 76,139.60 / £ 19,034.90 / £ 36,219.87 / £ 76,139.60 / £ 19,034.90 / £ 15,139.69 / £ 21,080.18
Drill Hall / £ 60,504.80 / £ 15,126.20 / £ 270,608.49 / £ 60,504.80 / £ 15,126.20 / £ 190,415.29 / £ 80,193.20
Other Properties / £ 28,297.60 / £ 7,074.40 / £ 7,063.80 / £ 28,297.60 / £ 7,074.40 / £ 5,870.76 / £ 1,193.04
Cemetery / £ 25,149.20 / £ 6,287.30 / £ 11,399.60 / £ 25,149.20 / £ 6,287.30 / £ 4,656.46 / £ 6,743.14
Allotments / £ 22,059.40 / £ 5,514.85 / £ 9,772.10 / £ 22,059.40 / £ 5,514.85 / £ 4,618.95 / £ 5,153.15
Open Spaces / £ 135,067.80 / £ 33,766.95 / £ 64,017.35 / £ 135,067.80 / £ 33,766.95 / £ 35,535.88 / £ 28,481.47
Street Scene / £ 37,300.00 / £ 9,325.00 / £ 18,650.00 / £ 37,300.00 / £ 9,325.00 / £ 5,456.21 / £ 13,193.79
TOTALS / £ 508,295.00 / £ 127,073.75 / £ 489,145.32 / £ 508,295.00 / £ 127,073.75 / £ 288,122.10 / £ 201,023.22
VAT / £ 7,313.92 / £ 5,059.41
Totals (to demonstrate agreement with financial reconciliation) / £ 496,459.24 / £ 293,181.51
Financial Reconciliation at 30th June 2017
(Reconciliation is inclusive of VAT - as accounts are prepared on an Income & Expenditure basis an adjustment appears in the final Balance Sheet)
£ / £
O/Balance at 1 April 2017 / 500,532.69 / Current a/c / 77,649.86
Active Saver a/c / 433,212.67
Plus Receipts 30 June 2017 / 496,459.24
Public Sector Deposit Fund / 25,397.97
Millennium Bond / 83,496.76
Issue 7 Fixed Rate Bond / 83,913.99
Less Payments 30 June 2017 / 293,181.51 / Cash / 92.13
Stamps / 47.04
Total / 703,810.42 / Total / 703,810.42
Aylsham Town Council / Agenda Item 10c
Quarterly Financial Report - for the period ending 30th September 2017
Cost Centre / Budget Receipts / Budget Payments / Variance
Total for Year / Year to Date / Actual Receipts / Total for Year / Year to Date / Actual Payments / Year to Date
General Purposes / £ 123,776.60 / £ 61,888.30 / £ 132,700.69 / £ 123,776.60 / £ 61,888.30 / £ 68,730.10 / £ 63,970.59
Town Hall / £ 76,139.60 / £ 38,069.80 / £ 71,567.07 / £ 76,139.60 / £ 38,069.80 / £ 23,006.62 / £ 48,560.45
Drill Hall / £ 60,504.80 / £ 30,252.44 / £ 297,178.16 / £ 60,504.80 / £ 30,252.44 / £ 196,926.90 / £ 100,251.26
Other Properties / £ 28,297.60 / £ 14,148.84 / £ 13,927.60 / £ 28,297.60 / £ 14,148.84 / £ 11,587.92 / £ 2,339.68
Cemetery / £ 25,149.20 / £ 12,574.62 / £ 22,234.20 / £ 25,149.20 / £ 12,574.62 / £ 10,183.15 / £ 12,051.05
Allotments / £ 22,059.40 / £ 11,029.70 / £ 20,700.30 / £ 22,059.40 / £ 11,029.70 / £ 9,748.49 / £ 10,951.81
Open Spaces / £ 135,067.80 / £ 67,533.90 / £ 185,770.76 / £ 135,067.80 / £ 67,533.90 / £ 76,073.16 / £ 109,697.60
Street Scene / £ 37,300.00 / £ 18,649.98 / £ 37,300.00 / £ 37,300.00 / £ 18,649.98 / £ 17,399.72 / £ 19,900.28
TOTALS / £ 508,295.00 / £ 254,147.58 / £ 781,378.78 / £ 508,295.00 / £ 254,147.58 / £ 413,656.06 / £ 367,722.72
VAT / £ 16,222.99 / £ 15,660.61
Totals (to demonstrate agreement with financial reconciliation) / £ 797,601.77 / £ 429,316.67
Financial Reconciliation at 30th September 2017
(Reconciliation is inclusive of VAT - as accounts are prepared on an Income & Expenditure basis an adjustment appears in the final Balance Sheet)
£ / £
O/Balance at 1 April 2017 / 500,532.69 / Current a/c / 242,668.65
Active Saver a/c / 433,212.67
Plus Receipts 30 June 2017 / 496,459.24
Plus Receipts 30 September 2017 / 301,142.53 / Public Sector Deposit Fund / 25,411.34
Millennium Bond / 83,496.76
Issue 7 Fixed Rate Bond / 83,913.99
Less Payments 30 June 2017 / 293,181.51 / Cash / 104.30
Less Payments 30 September 2017 / 136,135.16 / Stamps / 10.08
Total / 868,817.79 / Total / 868,817.79

October 2017 Agenda PapersPage 1 of 37

Agenda Item 10d

Earmarked Reserve Summary - 30th September 2017
RESERVE NAME / OPENING BALANCE / IN / OUT / CLOSING BALANCE
Allotments / £2,450.00 / £600.00 / £50.00 / £3,000.00
Bottle Bank / £5,039.95 / £1,411.10 / £2,951.05 / £3,500.00
Cemetery / £9,671.02 / £28.98 / £0.00 / £9,700.00
Christmas Decorations / £1,768.82 / £31.18 / £0.00 / £1,800.00
Churchyard / £34,354.43 / £80.57 / £10,035.00 / £24,400.00
CIL / £2,182.64 / £2,817.36 / £5,000.00 / £0.00
Cittàslow / £2,838.33 / £694.22 / £2,432.55 / £1,100.00
Community Events / £10,112.49 / £1,755.54 / £1,468.03 / £10,400.00
Election / £1,352.04 / £47.96 / £0.00 / £1,400.00
Highway Verges / £4,218.77 / £81.23 / £0.00 / £4,300.00
New Homes Bonus / £28,576.27 / £8,475.00 / £2,951.27 / £34,100.00
Open Spaces / £25,527.81 / £63,187.39 / £1,015.20 / £87,700.00
Properties / £14,093.52 / £0.00 / £593.52 / £13,500.00
Public Toilets / £6,888.01 / £111.99 / £0.00 / £7,000.00
Recreation Ground / £18,400.74 / £0.00 / £0.74 / £18,400.00
Street Furniture / £27,942.54 / £57.46 / £0.00 / £28,000.00
Town Hall / £35,668.87 / £31.13 / £0.00 / £35,700.00
TOTALS: / £231,086.25 / £79,411.11 / £26,497.36 / £284,000.00

Agenda Item 10e