STATE SYSTEM OF HIGHER EDUCATION
PURCHASINGDEPARTMENT
CHEYNEY,PENNSYLVANIA19319
INVITATION FOR BID (IFB)
Invitation for Bid (IFB) number: CU2015-025 DueDate:June 16, 2015
Dateof Issue: May 28, 2015 Due Time: No laterthan 2:00pmEST
TheUniversityis acceptingquotesperthebelowdescriptioninaccordancewiththefollowinginstructions.Thisquote mustbereturnedin by the duedatelisted: Bidsreturnedbyfaxwill NOTbeaccepted.TheUniversityreservestherighttoacceptallorpart,ortorejecttheentirebid.ALLPRICES,AS QUOTED,MUSTINCLUDEALLCOSTS
REQUIREDTOPERFORMTHEWORK.
DESCRIPTION / UNIT PRICE / TOTAL
QTYYYY
CheyneyUniversity isseeking quotes from companies toinstall (12) new Security cameras, software connection licenses and Ct6 network cabling,perthe specificationsandrequirementsoutlinedonAttachment A.
1.a. Department of General Services (DGS) will issue a Purchase Order to thesuccessfulVendor to provide the Security Cameras.
b. Please review the attached General Condition and Instructions to Bidders (BOP-1201) and Standard Purchase Order Terms and Conditions – Paper Purchase Order (BOP-1202)
which will be a part of the purchase order to be awarded. Also, please complete applicable portion of pages 3 and 4 of formGSPUR-89 attached and return with bid.
2.Pleaseprovideunit pricingon this sheet and attach your quote.
3. Supplierselectionshallbebasedupon the lowestresponsiveandresponsiblequote.Please mark all correspondence with IFB # CU2015-025.
Forany technicalquestions,youmaycontactBill Brown,IT Technicianatemail: and copy
Otherquestionsandcommunications mustbe directedtoLynn Scott, PurchasingOffice Questions must be received nolaterthanThursday,6/4/15. No verbal questions will be accepted. All questions must be submitted via email or
fax 610-399-2128.
AllbidsmustbereceivedintheCheyneyUniversityPurchasingOfficetotheattentionLynnette Scott,Purchasing,Wade WilsonAdministrationBldg.,Room324,Cheyney, PA19319,nolaterthan2:00pm,Tuesday, June 16, 2015.
Mailingaddress:1837 University Circle,Cheyney,PA19319 Attention: Lynnette Scott
Email address: / 12 / $ / $
Note: Electronic responses are acceptable; however an original signed copy of page (2) of this form must be received within (5) five business days for your bid to be considered valid for auditing purposes.
Pricingsubmittedmustbe firmforaperiodof60 daysormore,andmustbereturnedbytheabove indicateddateand time. Theundersignedvendoragrees toprovide theseservicesattheprice (s)quoted. This formmustbe filledoutcompletelyandreturned toourofficeSIGNEDwithoriginalsignature.
______
Vendor’s Printed NameEmail AddressTelephone number
Vendor’s Signature Title Date
Company Name Address
______
Federal ID or Social Security Number:______
*Commonwealth of Pennsylvania Vendor Number: ______
*(Note: Vendors must be registered to do business with the State of Pennsylvania. The vendor number is used to process payment. If your company does not have a vendor number, please go to the following website to obtain a vendor number):
If you need help with your registration call (877) 435-7363 choose option 1
ATTACHMENT A
INVITATION FOR BID (IFB)
Section I
General Information for Bidders
I-1Purpose
Cheyney University is seeking pricing from Bidders for (12) new Security Cameras.
I-2Issuing Office
This IFB is being issued for Cheyney University by the issuing office listed below. The issuing office is the sole point of contact for this IFB. Please refer all inquiries to:
Lynnette Scott
Purchasing Agent- Contracts
Cheyney University
Office of Procurement Services
1837 University Circle
P.O. Box 200
Cheyney, PA 19319-0200
V: 610-399-2167; F: 610-399-2128
Any IFB addenda/updates will be made available at Department of General Services (DGS) eMarketplace web site, . Questions will not be accepted verbally. Any questions requiring clarification prior to submission of a bid must be received by the Issuing Office via fax 610-399-2128 or email: no later than Thursday, June 4, 2015. Technical questions may be sent to Bill Brown at nd copied to Responses to questions concerning the IFB will be responded to via email. If a Bidder does not have the capability to use the Internet, please notify the issuing office.
From the issue date of this IFB until a determination is made regarding the selection of a Bid, all contacts concerning this IFB must be made through the issuing office. Only information supplied by the issuing office, including responses to questions regarding the IFB, should be used in preparing Bids. Any and all other contacts or information received regarding the subject prior to the release of this IFB should be disregarded in preparing responses. Any violation of this condition is cause for Cheyney University to reject a Bid. If it is later discovered that any violations have occurred, Cheyney University may reject the Bid.
I-3Scope
This IFB contains instructions governing the responses to be submitted and the material to be included therein, a description of the goods/services to be provided, requirements which must be met to be eligible for consideration, and contract terms and conditions.
I-4Rejection of Bids
Cheyney Universityreserves the right to reject any and all Bids received from Bidders as a result of this IFB and to cancel this solicitation at any time prior to the execution of any contract/purchase order. Bids will be rejected if they are not prepared in accordance with the IFB instructions listed herein.
I-5Purchase Order
A purchase order(s) will be issued by the Department of General Services (DGS).
I-6Incurring Costs
Cheyney is not liable for any costs or expenses incurred by Bidders in the preparation or submission of their Bids or for attendance at any conferences or meetings related to this IFB.
I-7BidderResponsibilities
An original signed hard copy of page 2 of the Invitation for Bid Form (IFB) must be submitted to the Purchasing Office within (5) business days to be considered valid. Submittals must be signed by an official authorize to bind the Vendor to the provisions in this IFB and the submitted response and must remain valid for 60 days.
I-8Addenda to the IFB
Cheyney University may cancel or withdraw the IFB at any time prior to an award. Amendments may be made by the issuance of an addendum by the Issuing Office prior to the closing date and time for the response. In the event that it becomes necessary to revise this IFB, an addendum will be provided to all Bidders who fail to submit a current Bid may be deemed non-responsive. Bidders who do not have access to the Internet should notify the issuing office.
I-9Submission/Response Date
To be considered, Bids must be received by the Issuing Office on or beforeTuesday,
June 16, 2015 on or before2:00 PM EST. Late submissions will not be accepted.
There will be no public opening.
Note: Electronic responses are acceptable; however an original signed copy of the Invitation For Bid form found on “page 2” must be received within (5) five business days for your bid to be considered valid for auditing purposes.
I-10Bids
Bids must consist of a complete response to the requirements outlined herein and shall be submitted to the issuing office no later than the required submission/response date. No other distribution of Bids will be made by the Bidder.
Pricing shall not to be contingent on group participation by all universities nor on all line items listed by university. Cheyney reserves the right to:
- Not award a contract.
- Make a single award.
- Make multiple awards.
Section II
Specifications
III-1Objective
The purpose of this IFB is to solicit Bids from Biddersfor (12) New Security Cameras for Humphreys Hall.
III-2Bid Response & Basis for Award
Bids must be firm, without conditions or exceptions. Award will be made to the lowest responsible and responsive Bidder. Award will be based on a Total Bid basis. Submit pricing per the attached specifications. Bids will be awarded based on best pricing.
III-4 Specifications
The (12) Security Cameras will have the following features:
Axis P3364-VE Cameras (12 each), Genetec Om-E-1C Camera Licenses (12 each), Genetec SVPROv2-12TB Archiver (1), Rackmount 17” LCD Monitor w/Keyboard RM- KB-LCD17 (1), 361011 Belkin KVM 6’ cable for mouse, keyboard, and monitor (1), Belkin 5’ CAT6 Blue High Performance UTP Patch cables, Charges- Installation, Cable, Connectors, Programming & Testing including:
Contractor to supply and install (12) new cameras, software connection licenses and Cat6 network cabling.
Contractor to provide network terminations, camera programming and testing on the existing Genetec IP Video system.
Contractor to supply, install and configure a Genetec SV-Pro Video Server with 12TB of storage and a rack mounted LCD monitor and keyboard in the Lower Level IT Closet. Contractor to connect the new server onto the network and program the server into the existing Genetec IP Video system.
Contractor must be a current Genetec Certified Elite Partner and provide proof of this certification with the bid. Contractor must also have at least 10 Genetec Certified Technicians/Engineers in the Philadelphia region.
Contractor to provide 1 Year Warranty on all Parts and Labor.
Cheyney University is seeking quotes for the above mentioned equipment and services for Humphreys Hall. See General Conditions and Instructions to Bidders.
-Note: No substitutions will be considered. Must be items specified above.
-Please provide warranty, delivery, and installation information.
If any other company contends that it is capable of providing the required system, you must notify thePurchasing Agent for Contracts, Lynn Scott, no later than 2:00 P.M. EST,Tuesday, June 2, 2015 at with an explanation of the basis for itsbeing qualified and able to provide the required system. All deliverables shall beprovided FOB Destination to:
Cheyney University
Humphrey’s Hall
1837 University Circle
Cheyney, PA 19319
Attention: Mr. Bill Brown
Unless otherwise specified in the purchase order, the supplier is responsible for the performance of all inspection requirements and quality control. It is also the contractor’s responsibility to be familiar with applicable clauses and provision in the attached General Condition and Instructions to Bidders (BOP-1201) and the Standard Purchase Order Terms and Conditions – Paper Purchase Order (BOP-1202) which will be part of the purchase order to be awarded. Also, the responding supplier must complete the applicable portion of pages 3 and 4 of form GSPUR-89 attached and return with your bid.
It is the offeror responsibility to ensure receipt of email quotes. Quotes shall include a schedule (list) of offered items/reports/services to include unit and total price in accordance with the schedule of items, (which includes shipping charges, if applicable with delivery time.
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Security Cameras
Invitation for Bid
CU2015-025
Proposal of: ______
Company Federal ID #
______
Address Business Telephone
______
City, State, Zip Code Fax
______
Email Address
hereinafter called “Bidder”.
To: Cheyney University of Pennsylvania, hereinafter called “University”.
In conformity with your invitation for bids for a Nippon Mercury Analyzer MA-3000, and having examined the Specifications and Conditions and being familiar with all conditions in connection with the proposed project, the Bidder does hereby propose to furnish all services in accordance with the Bid Documents at a price stated hereinafter.
The undersigned agrees that he will not withdraw his bid for a period of sixty (60) days from the bid due date.
The Bidder understands that the University reserves the right to reject any or all bids and to waive any informalities in the bidding.
Upon receipt of written notice of acceptance of this bid, the bidder will execute and deliver certificates of insurance within ten days or as required.
______
Name (Please Print)
______
Signature
______
Title
Bid#CU2015-025 – Attachment A
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