APPENDIX 6.01
Job Application File – Appendix 6.01 (1)
Job applications give employers their first look at you as a potential employee. How you complete the application suggests whether or not you have the ability to prepare ahead, to follow instructions, to fill out a document neatly and accurately, and to follow through on a task. Complete the following worksheet to organize the information that you will need to make a good impression with your job application.
Name: ______
Address: ______
______
Phone: ______E-mail: ______
Social Security Number: ______
Driver’s License Number: ______
Emergency Contact: ______
Type of job required: ______
Job requirements: ______
Date available to begin work: ______Salary Requirement: ______
Previous Employment
Job Title: ______
Employer: ______
Address: ______
______
Phone: ______Fax: ______
Dates of employment: ______
Reason for leaving: ______
Skills demonstrated: ______
______
Job Title: ______
Appendix 6.01 (1): Job Application File Continued
Employer: ______
Address: ______
______
Phone: ______Fax: ______
Dates of employment: ______
Reason for leaving: ______
Skills demonstrated: ______
______
Education
High School: ______
Address: ______
______
Dates attended: ______Degree earned: ______
Activities: ______
Honors: ______
References
Name: ______
Address: ______
______
Phone: ______E-mail: ______
Relationship: ______
Appendix 6.01 (1): Job Application File Continued
Name: ______
Address: ______
______
Phone: ______E-mail: ______
Relationship: ______
Name: ______
Address: ______
______
Phone: ______E-mail: ______
Relationship: ______
Job Application Performance – Appendix 6.01 (2)
Directions:Complete the attached job application. Guidelines regarding completion can be found below. Use the evaluation criteria found on the Job Application Rating Sheet to plan and pre-evaluate your project. This work product will be included as part of the Course Portfolio.
- Use accurate spelling
- Use correct grammar and punctuation
- Print or type the information
- Sign the application in cursive writing
- Sign your complete/legal name
- Provide complete information for 2 references
SCALE:
Above Mastery (4)Outstanding evidence of the criteria
Mastery (3)Substantial evidence of the criteria, but minor flaws may be present
Partial Mastery (2)Some evidence of the criteria, but flaws exist
Non-Mastery (1)Little or no evidence of the criteria
Criteria / 4 / 3 / 2 / 1Format
Correct spelling
Correct grammar and punctuation
Content
Signed in cursive handwriting
Signed with complete legal name
Answered questions completely
Answered questions correctly
Provided complete information for 2 references.
Appearance
Typed or printed in blue or black ink
Completed with no extra marks or smudges
EMPLOYMENT APPLICATION
PERSONAL INFORMATION
Date:______Social Security Number:______
Name______
LastFirstMiddle
Present Address______
StreetCity StateZip
PermanentAddress______
StreetCity StateZip
Phone No.______
If related to anyone in our employ,
state name and department: ______Referred by:______
EMPLOYMENT DESIRED:
Date you Salary
Position: ______can start: desired:______
If so, may we inquire of
Are you employed now?______your present employer?______
Ever applied to this company before?__Where? ______When?______
______
EDUCATION:
School / Name and Location of School / Years Attended / Subjects Studied/Degree(s) EarnedHigh School
College
Trade School
Other
What foreign languages do you speak fluently?______Read?______Write?______
U.S. Military or Present membership in
Naval service:______Rank: ______National Guard or Reserves______
Activities other than religious (civic, athletic, fraternal, etc.): ______
______
______
______
FORMER EMPLOYER
List below your last two employers, starting with the last one first.
Name and Address of Employer / Supervisor / Employment Dates / Salary / Position / Reason for LeavingTo:
From:
To:
From:
To:
From:
REFERENCES:
Give below the names of two persons not related to you, whom you have known for at least one year.
Name / Address / Phone / Job Title / Relationship / Years Acquainted______
______
______
______
PHYSICAL RECORD:
Have you any defects in hearing, vision, or speech?
______
In case of emergency notify:
______
Name Address Phone No.
I authorize investigations of all statements contained in this application. I understand that misrepresentation or omission of facts called for is cause for dismissal.
Date______Signature______
FOR OFFICE USE ONLY:
Interview: ______Date: ______File: ______
BACKGROUND INFORMATION FOR YOUR RESUME – Appendix 6.01 (3)
The hardest part of creating a chronological or a “chrono-functional” resume is collecting all of the information for your references, work experience, and education. It is helpful to collect all of the information initially, so that you won’t have to remember everything at a later date when you revise your resume.
Directions: Complete the form below to help you prepare your resume or you may organize this information on 4-inch by 6-inch index cards.
Education
High School Name: ______
Address: ______
City: ______State: ______Zipcode: ______
Phone Number: ______
Principal’s Name: ______Dates Attended: ______
Jr. High/Middle School Name: ______
Address: ______
City: ______State: ______Zipcode: ______
Phone Number: ______
Principal’s Name: ______Dates Attended: ______
Other Education: ______
______
Work/Volunteer Experience
Company/Organization Name: ______
Address: ______
City: ______State: ______Zipcode: ______
Phone Number: ______Dates worked/volunteered______
Contact/Supervisor Name: ______
Work/Volunteer Experience, (cont’d)
Company/Organization Name: ______
Address: ______
City: ______State: ______Zipcode: ______
Phone Number: ______Dates worked/volunteered______
Contact/Supervisor Name: ______
Company/Organization Name: ______
Address: ______
City: ______State: ______Zipcode: ______
Phone Number: ______Dates worked/volunteered______
Contact/Supervisor Name: ______
References
References can be either professional or personal. Professional references are people who have worked with you and personal references are those who know you from activities outside of work.
Name: ______
Work or Home Address: ______
City: ______State: ______Zipcode: ______
Work or Home Phone Number: ______
Type of Relationship: ______
Name: ______
Work or Home Address: ______
City: ______State: ______Zipcode: ______
Work or Home Phone Number: ______
Type of Relationship: ______
References, (cont’d)
Name: ______
Work or Home Address: ______
City: ______State: ______Zipcode: ______
Work or Home Phone Number: ______
Type of Relationship: ______
Resume Performance – Appendix 6.01 (4)
Directions: Complete a Functional Skills Resume. Guidelines regarding content criteria and formatting can be found below. Use the evaluation criteria found on the Resume Rating Sheet to plan and pre-evaluate your project. This work product will be included as part of the Course Portfolio.
The functional resume organizes your experience by areas of skills, avoiding a strict reliance on chronology. Functional titles or skill clusters are used to organize your skills from various places of employment, volunteer or educational experiences. The functional resume is an excellent tool for career changers, job seekers re-entering the job market after a period of not working and for students finishing a degree or program area, which qualifies them for work differing from their previous employment.
Writing a Functional Resume:
- Determine the functional titles that best describe your skill area and are most closely related to your job target.
- Include summary statement.
- Within each functional area stress your accomplishments, results, or abilities.
- Include all relevant accomplishments without identifying the place of employment or voluntary situation in which it took place.
- List your education, relevant courses or degree at the top of the resume if it was completed within the last five years.
- List work experience at the bottom, giving dates, company name and title.
- Keep length of resume to one page.
FUNCTIONAL FORMAT
NAME – type full name in large print
E-MAIL ADDRESS
STREET ADDRESS
CITY, STATE, ZIP CODE
(AREA CODE) TELEPHONE NUMBER
OBJECTIVE – although optional, either career highlights or objective gives reader the messages of your career goals and your focus.
SUMMARY STATEMENT – (optional)
EDUCATION
FUNCTIONAL TITLE (S) – Select two or three skill areas in which you are interested. Examples: Customer Service, Sales & Marketing, Office Technology, Graphics & Design, Medical Services, Food Service, Hospitality, Horticulture, etc. List them in order of your interest and skill level. State accomplishments or qualifications you have under each title.
Appendix 6.01: Resume Performance Continued
WORK EXPERIENCE
datejob title company name, city, state
datejob title company name, city, state
REFERENCES
Available Upon Request
Resume Rating Sheet
Student ______Consensus Score ______
SCALE:
Above Mastery (4)Outstanding evidence of the criteria
Mastery (3)Substantial evidence of the criteria, but minor flaws may be present
Partial Mastery (2)Some evidence of the criteria, but flaws exist
Non-Mastery (1)Little or no evidence of the criteria
Criteria / 4 / 3 / 2 / 1Organization/Format
Organized in an orderly fashion
Contains centered personal heading
Includes employment objective
Incorporates education heading
Incorporates work experience heading
Follows Functional Skills Resume formatting guidelines
Concludes with a reference heading
Is no more than 1 page in length
Content
Information is complete and orderly
Information presented in correct order
Includes at least 2 skill categories and associated information
Conventions
Phrases are accurate and clear
Includes enough information for clarity
Correct spelling
Correct subject/verb agreement
Maintains verb tense
Correct punctuation
Supervisor’s Rating Sheet – Appendix 6.01 (5)
Employee: ______Date: ______
Job Title: ______Dept.: ______
Rating Criteria / Good / Fair / PoorAttendance:
Is usually punctual.
Is usually present.
Gives notification of pending absence.
Work Habits:
Is industrious.
Performs quality work.
Shows an interest in learning.
Takes care of and uses equipment and supplies properly.
Is properly groomed and dressed.
Dependability:
Follows directions.
Keeps focused.
Completes assignments in a timely fashion.
Interpersonal Skills:
Cooperates.
Displays self-confidence.
Is polite.
Is willing to learn from others.
Comments: ______
______
______
______
Supervisor’s Signature: ______
Employee’s Signature: ______
PRACTICE INTERVIEW EVALUATION – Appendix 6.01 (6)
Did the applicant… / Needsimprovement / Good / GREAT!
-smile?
-introduce self?
-shake hands?
-use employer’s name?
-have good eye contact?
-appear neat and clean?
-respond well to questions?
-exhibit enthusiasm about working?
-appear to have a positive attitude?
OVERALL COMMENTS:
Employer Job Evaluation – Appendix 6.01 (7)
Directions: Currently, your job is student. Your work environment is the classroom. Have a classmate evaluate your job performance by placing a check mark in the appropriate spaces. Then answer the questions that follow.
- Cooperation
_____ A Gets along well with others; is friendly with others.
_____ B Cooperates willingly; gets along with others.
_____ C Usually gets along with others.
_____ D Does not work well with others.
_____ E Is antagonistic; pulls against rather than works with others.
- Initiative
_____ A Is resourceful; looks for tasks to learn and do.
_____ B Is fairly resourceful; does well by himself/herself.
_____ C Does routine work acceptably.
_____ D Takes very little initiative; requires urging.
_____ E Takes no initiative; has to be instructed repeatedly.
- Courtesy
_____ A Is very courteous and very considerate of others.
_____ B Is considerate and courteous.
_____ C Usually polite and considerate of others.
_____ D Is not particularly courteous in action or speech.
_____ E Has been discourteous to classmates.
- Attitude toward constructive criticism
_____ A Accepts criticism and improves greatly.
_____ B Accepts criticism and improvement noted.
_____ C Accepts criticism and tries to do better.
_____ D Doesn’t pay much attention to criticism.
_____ E Doesn’t profit by criticism; resents it.
- Knowledge of job
_____ A Knows job well and shows desire to learn more.
_____ B Understands work; needs little supervision.
_____ C Has learned necessary routine but needs supervision.
_____ D Pays little attention.
_____ E Has not tried to learn.
- Accuracy of work
_____ A Very seldom makes errors; does work of very good quality.
_____ B Makes few errors; is careful, thorough, and neat.
_____ C Makes errors; shows average care, thoroughness, and neatness.
_____ D Is frequently inaccurate and careless.
_____ E Is extremely careless.
Appendix 6.01 (7): Employer Job Evaluation Continued
7. Work accomplished
_____ A Is fast and efficient; production is well above average.
_____ B Works rapidly; output is above average.
_____ C Works with ordinary speed; work is generally satisfactory.
_____ D Is slower that average.
_____ E Is very slow; output is unsatisfactory.
- Work habits
_____ A Is industrious; concentrates very well.
_____ B Seldom wastes time; is reliable.
_____ C Wastes time occasionally; is usually reliable.
_____ D Frequently wastes time; needs close supervision.
_____ E Habitually wastes time; has to be watched and reminded of work.
- Adaptability
_____ A Learns quickly; is adept at meeting changing conditions.
_____ B Adjusts readily.
_____ C Makes necessary adjustments after considerable instruction.
_____ D Is slow in grasping ideas; has difficulty adapting to new situations.
_____ E Can’t adjust to changing situations.
- Personal appearance
_____ A Is excellent in appearance; always looks neat.
_____ B Is very good in appearance; looks neat most of the time.
_____ C Is passable in appearance but should make effort to improve.
_____ D Often neglects appearance.
_____ E Is extremely careless in appearance.
- Punctuality
_____ A Never tardy except for unavoidable emergencies.
_____ B Seldom tardy.
_____ C Punctuality could be improved.
_____ D Very often tardy.
_____ E Too frequently tardy.
- Dependability
_____ A Never absent except for an unavoidable emergency.
_____ B Dependable.
_____ C Usually dependable.
_____ D Not regular enough in attendance.
_____ E Too frequently absent.
Appendix 6.01 (7): Employer Job Evaluation Continued
I. Do you believe this is an accurate evaluation of your work habits and performance? Explain.
- In which areas could you improve? Explain.
- Which areas are your strongest? Why?
IV. Based on this evaluation, do you think you would be a desirable employee? Explain.
Adapted from: Littrell, J.J., Clasen, Annie H. & Pearson, Peggy. (2004). From School to
Work – Student Activity Guide. Tinley Park, IL. The Goodheart-Willcox
Company.
Common Interview Questions – Appendix 6.01 (8)
Below is a list of common interview questions you should be prepared to answer. On a separate sheet of paper, write down three questions and your responses to each.
- Tell me about yourself.
- What was your favorite subject in school? Why?
- What was your least favorite subject in school? Why?
- What do you like to do in your free time?
- What are your strengths?
- What are your weaknesses?
- Tell me about other jobs you have had.
- How did you get along with your co-workers?
- Do you enjoy working by yourself or with others?
- What do you want to be doing in a year? In five years?
- What do you know about our company?
- Why do you want to work for our company?
- Why do you want this job?
- How will you fit this job in with your school work?
- Why should I hire you?
- Have you ever been fired? Explain the circumstances.
- What salary do you expect?
- When can you start working?
- Tell me anything else you would like me to know about you.
Rating the Job Applicant – Appendix 6.01 (9)
Directions: Use the form below to rate the job applicant.
Professionalism
Scoring
Excellent / 15Good / 10
Fair / 5
Poor / 0
Criteria / Score
Grooming
Clothing
Posture/mannerisms
Eye contact
Manners
Language
Personality
Overall Rating:
- Excellent (91-105)
- Good (66-90)
- Fair (31-65)
- Poor (0-30)
Criteria / Excellent / Good / Fair / Poor
Preparation
Attitude
Motivation
Qualifications
Listening
Answering
Asking questions
Interview Practice Questions – Appendix 6.01 (10)
Directions: Write a complete sentence to answer the following questions frequently asked during an interview.
- What jobs, including summer and part-time, have interested you the most? Why?
- How have your education and/or employment experiences prepared for this job?
- What are your career goals?
- Where do you see yourself in five years?
- Can you tell me about yourself and your background?
- What do you consider your best qualities or strengths?
- What do you consider your weaknesses?
- What interests you about this job?
- Why do you want to work for this company?
- What did you like and dislike about your last job?
- Which course(s) did you like best in school?
- Last month, how many days of work or school did you miss?
- Why should I hire you for this job?
- How would your last supervisor or teacher describe you?
- How would a friend describe you?
- What motivates you to put forth your greatest effort?
Cover Letter Performance – Appendix 6.01 (11)
Directions: Complete a cover letter/letter of application. Guidelines regarding content criteria and formatting can be found below. Use the evaluation criteria found on the Cover Letter Rating Sheet to plan and pre-evaluate your project. This work product will be included as part of the Course Portfolio.
Content Criteria/Formatting Guidelines
Cover Letters in General
- Short
- Three paragraphs
- Introduce you to the company
- Emphasize your good points
Paragraph I
- Introduce yourself
- Explain why you are writing.
- If you are responding to an ad, mention where you saw the ad and the date it appeared.
- If you are not responding to an ad, explain the type of work you are looking for.
- Express interest in the company.
Paragraph II
- Describe your qualifications.
- Emphasize relevant experience or school work.
- Show how your abilities match the job description.
- Emphasize how you can benefit the company.
Paragraph III
- Indicate what action you plan to take.
- State that you will stop by on a certain date or that you will call to arrange an interview.
- Include information on how and where you can be reached.
- End with a “thank you”.
Proofread
- Proofread carefully.
- Have at least one other person proofread your cover letter.
Cover Letter Rating Sheet
Student ______Consensus Score ______
SCALE:
Above Mastery (4)Outstanding evidence of the criteria
Mastery (3)Substantial evidence of the criteria, but minor flaws may be present
Partial Mastery (2)Some evidence of the criteria, but flaws exist
Non-Mastery (1)Little or no evidence of the criteria
Criteria / 4 / 3 / 2 / 1Format
Includes correct heading
Includes inside address
Includes personal salutation
Consists of at least 3 body paragraphs
Includes appropriate closing
Includes a hand written signature
Notates an enclosure
Written in standard block format
Content
Indicates interest in the position
Establishes qualifications
Requests an interview
Information presented clearly
Refers reader to the enclosed resume
Information presented in concise, yet complete sentences
Conventions
Correct spelling
Correct subject/verb agreement
Correct punctuation
Maintains verb tense
Sentences vary in length and structure
Correct use of transitions and connective phrases
Cover Letter Outline – Appendix 6.01 (12)
Name: ______
Address: ______
______
Phone: ______
E-mail: ______
Date: ______
Employer’s name: ______
Employer’s title: ______
Company name: ______
Address: ______
______
Dear ______:
Paragraph stating what is known about the company and how you learned about the job opening: ______
______
______
______
Paragraph stating what is known about the job opening and how you are suited to the position: ______
______
______
______
Specific description of skills, abilities, strengths that you will bring to the position: ______
______
______
______
Appendix 6.01 (12): Cover Letter Outline Continued
Concluding paragraph that states how you will follow up, requests an interview and thanks the reader for his/her consideration and time: ______