Minutes: KV Charter School Steering Committee/Board

Place: Kings Valley Charter School Date: 8/27/01 Time: 7:00 pm

Attendance: Diana Barnhart, Betty Malone, John Simonds, Hershel Olmsted, Barbara Dowe, Mark Hazelton, Rick Wells, Debbie Montgomery, Sally Lammers

1.  Review goals

a.  School by September

b.  Friends at the end.

c.  Read Hershels letter.

2.  Approval of minutes. Betty moved that we accept the minutes as will be corrected by John. Diana seconded. Vote 4-0.

3.  Approval of operations budget.

Discussion followed. Hershel will check on the cost of testing. Insurances are still just an estimate. Betty will check on Small Class Room Adjustment funding with Terry Kneisler. Diana moved that we approve a budget totaling $45,519.36 through November 30. John seconded. Vote 4-0.

4.  Staff reports on week’s activities.

a.  Orientation night- Thursday, August 30. 6:30. Betty gave a report for Carol. The community relations committee needs to call everyone. We can let people know that kindergarten will be in the morning. Siblings can come but we will need teens for child care. Carol will bring refreshments. (lemonade and crackers at the beginning in the kitchen). Hershel will answer questions about busing, lunches, and general information on the charter school. Maybe the parents need a separate orientation session to explain the process and requirements of the charter school. A focus group meeting could be later in September. Maybe we could do a half our session with the parents. The kids could be dismissed with the teachers during this session. Topics to be covered: 1) Hershel-mission, vision, poem 2) Mark-funding 3)Teachers explain PEP 4) Sally-accountability including parent participation and focus groups. Parents club sign-ups, Party volunteers, etc. Mark will make sure there are copies of the accountability plan and will put an agenda together.

b.  Social Studies curriculum is here. Part of phonics is here. Computers should be here soon. Marcus and Richard are setting up computers. The school will be ready whether we get all the equipment or not. Richard has donated a huge amount of time to set up our computers. We will give him two complementary tickets to the barbecue.

5.  Start up jobs.

a.  What and who? What is left to do? Gardening, art supplies sorted etc. The full list is in the newsletter. Debbie will bring her tractor on Wednesday. Rick and Blake will try to get chips donated.

6.  Appropriate money for committees from implementation grant.

Betty moved that we appropriate $4,435.73 out of the implementation grant for the items listed on the sheet. John seconded. Vote 5-0

7.  Lunch program, are we ready?

Diana reported that Wednesday morning at 10:00 Joanne and Bart will be here to explain what is necessary for the lunch program. Carol will serve Monday and Wednesday. Dana will serve Thursday and Friday. We still need a volunteer for Tuesday. The district is not planning to send the lunch bus out. We may need to pick up the lunches up at the highway. We think that they may be required to maintain the bus schedule as it was last year.

8.  Review action item list

Mark reviewed the list and reported status.

9.  Diane Svendsen team building.

a.  AM September 8 and 15. These dates work for Dian. The group discussed days that would work. The barbecue is September 22. Three weekends is too much to give up. We could benefit from being a stronger team. Maybe we should ask Dian about two Mondays like 10th and 17th. John made a motion that we appropriate $200 from the implementation grant for team building training supplies. Sally seconded. Vote 5-0. Mark will discuss our schedule and plan with Dian.

10.  Can we take next Monday off? Betty moved that we take next Monday off. Sally seconded. Vote 5-0

11.  Contract negotiations status.

The group will meet Tuesday to review changes made and review by lawyers. If it looks good to all parties, their board has agreed to have a special meeting to approve the charter. Because of public meeting law, we need 24 hours to announce the meeting. The announcement has to go out no later than Thursday morning for a Friday meeting. John will E-mail out the contract so board members can review it before signing.

12.  Put away tables, chairs and vacuum library.

13.  Other Odd jobs to help the staff.

The next meeting will be held Sept 10 in the Kings Valley School Library at 7 pm.

Minutes submitted by Barbara Dowe

Kings Valley Charter School Steering/board meeting minutes 8/27/01 1 of 2