HEXHAM TOWN COUNCIL
I HEREBY GIVE YOU NOTICE THAT a meeting of the Council will be held in the Council Chamber, Prospect House, Hexham on Monday 7 September 2009 at 7.00 pm, when the following items will be discussed:-
A G E N D A
1. Declarations of interest - planning applications only. [See memorandum].
2. To consider Planning Applications received [list enclosed].
3. [at 7.15 pm approximately] Apologies for absence.
4. Council will hear residents on any matters they may wish to raise in regard to Hexham.
5. To agree the minutes of the Town Council meeting held on the 3 August 2009 enclosed.
6. Matters arising, if any.
7. Declarations of interest. [See memorandum].
8. Accounts for Payment [list enclosed].
9. To receive Planning Decisions [list enclosed].
10. Committee reports:-
a. To receive minutes of the Central Tynedale Community Forum Steering Group meetings held 15 July 2009 and 26 August 2009, enclosed. [Also attached is a background paper on the Community Forum].
b. To receive minutes and consider any recommendations from the Hexham Projects Working Group meeting held on 27 July 2009, enclosed.
c. To receive minutes and consider any recommendations from the Burial Board Management Committee meeting held on 3 August 2009, enclosed.
d. To receive minutes and consider any recommendations from the Remembrance Day Working Group meeting held on 10 August 2009, enclosed.
e. To receive report and consider any recommendations arising from the Burial Board Management Committee meeting held on 7 September 2009. [Minutes will be presented to the October meeting].
11. Correspondence.
12. Annual Audit 2008/9. See memorandum and enclosures attached and Burial Board Committee recommendation [Committee minute 720 refers].
13. Car parking – future NCC policy - consultation. See enclosed questionnaire. [Minute 4697 refers].
14. To consider Membership of Historic Towns Forum –See memorandum enclosed. [Minute 4696 refers].
15. To consider Hexham circular mountain bicycle route - memorandum enclosed. [Hexham Projects Working Group Minute 5 refers].
16. Any urgent matters at the Chairman of the meetings discretion. [Matters to be raised under this item should be written out [if possible] and handed to the Chairman of the meeting or the Clerk of the Council before the meeting begins].
Derick Tiffin,
Clerk of the Council.
1 September 2009.
Hexham Town Council
Council Office, St Andrews Cemetery
West Road, Hexham NE46 3RR Tel: 01434609575
Email:
www.hexhamtowncouncil.gov.uk
Hagenda0909
HEXHAM TOWN COUNCIL
MINUTES OF THE TOWN COUNCIL MEETING HELD ON 3 AUGUST 2009.
4683. PRESENT. Councilor T Robson the Town Mayor in the Chair together with Cllrs: J B Jonas, D Kennedy, A R Travis, G C Ferguson, Mrs. I C Whale, A Snowball, J V R Hare, Mrs. J E Lloyd, Mrs. C J Robinson and N J Holder.
4684. DECLARATIONS OF INTEREST [PLANNING APPLICATIONS]. Cllr. T Robson declared a personal interest in application 20090509 as it was a property to the rear of his own property and also in application NCC00121 as he was a Councillor with the applicant authority.
4685. PLANNING APPLICATIONS. It was AGREED there were no objections to the planning applications received in accordance with the list[s] circulated and attached hereto.
4686. APOLOGIES FOR ABSENCE. Apologies for absence were received from Cllrs. Mrs. B E Smith and M F C Donnelly.
4687. PUBLIC PARTICIPATION. No members of the public present raised any matters for the Council’s attention or information.
4688. MINUTES. It was AGREED the minutes of the Town Council meeting held on 6 July 2009 having been circulated, be signed as a true record.
4689. MATTERS ARISING:-
a. LOCAL TRANSPORT PLAN 2010/11. Minute 4679 refers. On a question raised about the processes involved in this subject it was noted the NCC considered all suggestions made to it from every area of the County and then after giving each suggestion a points total, dependant upon a number of ‘safety’ factors, the NCC decided which suggestions would be carried out and when. Any suggestions not carried out were still left on the list and brought back to the Town Council for annual review until either deleted by the Town Council or agreed to be carried out by the NCC.
b. CENTRAL TYNEDALE COMMUNITY FORUM. Minute 4666 refers. Cllr. Mrs. J E Lloyd reported she had attended a Forum Steering Group meeting on 13 July 2009 and the minutes will be circulated in due course. There will be an inaugural meeting of the new Forum on 19 October 2009 to which as many local organizations as possible will be invited to attend. Cllr. Mrs. J E Lloyd is liaising with the Hexham Partnership Officer to ensure invitations are issued to as many organizations as possible. In addition a ‘Corn Walk’ is planned for 19 September 2009 and more details will be given at the next meeting.
4690. DECLARATIONS OF INTEREST. There were no declarations of interest given.
4691. ACCOUNTS FOR PAYMENT. It was AGREED to authorise payments in accordance with the lists circulated and attached hereto.
4692. PLANNING DECISIONS. It was AGREED to receive the decisions of Northumberland County Council on planning applications in accordance with the list circulated and attached hereto.
4693. COMMITTEE REPORTS:-
a. BURIAL BOARD MANAGEMENT COMMITTEE. It was AGREED to receive the minutes and agree recommendations of the Burial Board Management Committee meeting held 6 July 2009, presented by Committee Chairman Cllr. J V R Hare.
b. BURIAL BOARD MANAGEMENT COMMITTEE. It was AGREED to receive the oral report of the Burial Board Management Committee meeting held 3 August 2009 presented by Cllr. T Robson. A memorandum detailing the ways in which the finance for the proposed WC refurbishment could be raised had been circulated to all Councillors. The memorandum also included a further Committee recommendation that a committee/office room be created within the disused store room to the rear of the Cemetery premises. After considerable discussion it was AGREED the matter be deferred to the September Council meeting after the Committee had further considered the matter and in particular the finance for the proposal.
4694. SPEED LIMIT REQUEST – ALLENDALE ROAD. A recent accident to a schoolchild had led to a campaign by the parent for action to be taken by the NCC, as Highway Authority, to introduce traffic measures that will reduce traffic speeds on the Allendale Road. Middle and High School pupils and staff use this road to access their schools and the narrow footpaths are inadequate for the number of pupils. After discussions on the various traffic speed reduction methods that might be possible it was AGREED a speed camera was the preferred system as speed cameras elsewhere had shown they were effective in reducing traffic speeds. It was also noted the Council had previously included a request for a speed camera system on the Allendale Road in the Local Transport Plan. It was noted the NCC was also to experiment with 20MPH limits in a few areas in the County and it had been asked to include Allendale Road as one of the experimental areas. It was lastly AGREED the NCC should implement some form of traffic calming measures to reduce traffic speeds on the Allendale Road as a matter of urgency.
4695. FIRE AND RESCUE SERVICE LIAISON. Minute 4664 refers. It was AGREED Cllr J V R Hare act as liaison with the Northumberland Fire and Rescue Service with regard to the proposed new Fire and Rescue Service Station at West Point, Hexham.
4696. HISTORIC TOWNS FORUM. Minute 4673 refers. It was AGREED further information was needed before the Council could decide whether it should be a member of the Forum. This matter will be an agenda item in due course.
4697. CAR PARKING. The NCC is carrying out consultations on parking strategy within Northumberland. It was felt the consultation document questionnaire was not very clear and it was AGREED the Council consider this matter further at the September 2009 meeting. The NCC will be advised the Council views will be submitted a day later than the consultation period closing date.
4698. NEXT MEETING. The next meeting of the Council would be held on 7 September 2009 at 7.00pm.
______Chairman
HEXHAM TOWN COUNCIL
ACCOUNTS FOR PAYMENT 7 SEPTEMBER 2009
Payee / Detail / Cheque amount / VAT / Net of VAT / Cheque number / Ref.Dale Garage / Diesel/petrol / 164.29 / 21.44 / 142.85 / Ddb / 5024
HSBC / Bank charges / 41.77 / 41.77 / Ddb / 5018
HSBC / Bank charges / 19.02 / 19.02 / Ddb / 5018
Safe & Secure 24 / Alarm monitoring / 14.95 / 1.95 / 13.00 / Ddb / 5031
Viking Direct / Archive boxes / 68.62 / 8.95 / 59.67 / 105468 / 5047
Viking Direct / Printer inks / 77.02 / 5.55 / 71.47 / 105468 / 5047
David Dixon / Roundup / 82.80 / 10.80 / 72.00 / 105464 / 5021
David Dixon / Propane / 42.50 / 2.02 / 40.48 / 105463 / 5024
Rickerby Ltd / Repairs JD mower / 89.22 / 11.64 / 77.58 / 105462 / 5027
Henderson Fencing / Fence materials QB allotments / 133.91 / 17.47 / 116.44 / 105465 / 5016
W & M Thompson Ltd / Hoggin - Allotments / 194.35 / 23.35 / 169.00 / 105466 / 5016
Carter Business Systems Ltd / Photocopier charges / 55.15 / 7.19 / 47.96 / 105467 / 5047
Matthew Charlton / Nails [allotment fences] / 1.82 / 0.24 / 1.58 / 105486 / 5016
Yes Telecom / Account / 168.64 / 22.00 / 146.64 / Ddb / 5032
Costco Wholesale / Bird food / 28.95 / 28.95 / 105472 / 5028
Costco Wholesale / Batteries / 8.84 / 1.15 / 7.69 / 105472 / 5044
David Dixon / Repairs Efco strimmer / 106.06 / 13.84 / 92.22 / 105471 / 5027
David Dixon / Strimmer line / 32.79 / 4.28 / 28.51 / 105471 / 5025
David Dixon / Repairs Efco mower / 36.67 / 4.78 / 31.89 / 105471 / 5027
David Dixon / Propane / 42.50 / 2.02 / 40.48 / 105471 / 5024
Northfire / Annual service extinguishers / 56.00 / 56.00 / 105470 / 5031
WCF Fuels NE / Fuel oil / 548.04 / 47.66 / 500.38 / 105469 / 5024
NEDL / Cemetery account / 568.33 / 74.13 / 494.20 / Ddb / 5023
J T Dove Ltd / Concrete and sand / 137.87 / 17.99 / 119.88 / 105473 / 5038
Hexham Courant / Advert’ for grant aid / 67.79 / 8.84 / 58.95 / 105475 / 5015
BT Payment Services Ltd / Account / 97.99 / 12.19 / 85.80 / 105474 / 5032
Armstrong’s of Hexham / Letter heading paper / 23.20 / 3.02 / 20.18 / 105476 / 5047
Matthew Charlton / Paint / 52.10 / 6.80 / 45.30 / 105486 / 5028
David Dixon / Repairs to Allen mower / 82.39 / 10.75 / 71.64 / 105487 / 5027
NPower / Floodlights account / 365.84 / 17.42 / 348.42 / Ddb / 5013
Derek’s shoe bar / Keys supplied and cut [Wydon Allotments] / 54.00 / 7.04 / 45.96 / 105488 / 5016
J B Colman & Co / Alteration - War Memorial name recorded incorrectly / 50.00 / 6.52 / 43.48 / 105489 / 5054
J B Colman & Co / Woodland burial plaques / 373.70 / 48.74 / 324.96 / 105489 / 5029
David Dixon / Propane / 42.50 / 2.02 / 40.48 / 105490 / 5024
David Dixon / Repair carb’ on Rover mower / 24.45 / 3.19 / 21.26 / 105490 / 5027
Staff wages / September / 8677.89 / 8677.89 / 105477/483 / 5049
NCC Local Govt. Pension Scheme / September / 2130.47 / 2130.47 / 105484 / 5050
HM Revenue & Customs / PAYE 6 / 2512.51 / 2512.51 / 105485 / 5049
HEXHAM TOWN COUNCIL
ADDITIONAL ACCOUNTS FOR PAYMENT 7 SEPTEMBER 2009
Payee / Detail / Cheque amount / VAT / Net of VAT / Cheque number / Ref.D Tiffin / Postages refund / 45.70 / 45.70 / 105491 / 5045
PWLB / Installment of loan / 3678.04 / 3678.04 / Ddb / 5020
Viking Direct / Stationery / 127.80 / 16.67 / 111.13 / 105492 / 5047
Henderson Fencing / Fencing materials Wydon Allots. / 141.22 / 18.42 / 122.80 / 105493 / 5016
Rickerby Ltd / Bosch bulb / 8.10 / 1.06 / 7.04 / 105494 / 5027
Vp plc / Lifting sling / 47.15 / 6.15 / 41.00 / 105495 / 5028
Philip Sewell / Dairyman account / 34.72 / 34.72 / 105496 / 5028
Northumberland CC / Course fee [English] / 73.00 / 73.00 / 105497 / 5028
Lloyd Ltd / Service, repair Gt. Dane mower / 458.23 / 58.79 / 399.44 / 105498 / 5027
MAYORS ALLOWANCE - ACCOUNTS FOR PAYMENT
Payee / Detail / Cheque amount / VAT / Net of VAT / Cheque number / Ref.Balance in hand / 1482.51 / 5043
INCOME RECEIVED AUGUST 2009
RECEIVED / DETAIL / CREDITED / INVOICE / DATE / REFVarious / Cemetery fee / 660.00 / 09/67 / 060809 / 4003
Various / Cemetery fee / 660.00 / 09/68 / 060809 / 4003
Various / Cemetery fee / 760.00 / 09/69 / 070809 / 4003
Various / Cemetery fee / 1045.00 / 09/70 / 100809 / 4003
Various / Cemetery fee / 650.00 / 09/71 / 240809 / 4003
Various / Cemetery fee / 770.00 / 09/72 / 260809 / 4003
Various / Cemetery fee / 1760.00 / 09/73 / 260809 / 4003
NCC / Cemetery fee / 687.88 / 09/39 / 210809 / 4003
HEXHAM TOWN COUNCIL
THE FOLLOWING PLANNING DECISIONS HAVE BEEN RECEIVED FROM NORTHUMBERLAND COUNTY COUNCIL AT 7 SEPTEMBER 2009
Reference / Description / Decision20081057 / Steel portal framed boathouse and change use of café to boat club pavilion at Tyne Green Hexham / GRANTED
20090432 / Illuminated signage tower at Police HQ Shaftoe Leazes Hexham / WITHDRAWN
20090352 / Change of use of basement to dental surgery at 9 Beaumont Street Hexham / GRANTED
20090474 / Extension enlarged hallway new garden room at High Mead Leazes Lane Hexham / GRANTED
20090323 / Rear extension at 3 Millfield Gardens Hexham / GRANTED
20090397 / Construct weir for hydro turbine at Maiden Cross Allendale Road Hexham / GRANTED
20080948 / Chipboard processing plant, offices and exterior landscaping at Egger UK Ltd Anick Road Hexham / GRANTED
20090509 / Replacement of aluminum window frames with pvc at Elvaston Bowling Club Elvaston Road Hexham / GRANTED
20080715 / Convert dwelling to three units, construct extension and detached dwelling in garden at Millfield House Millfield Terrace Hexham / GRANTED
20090402 / Single storey extension and porch to 7 Ethel Terrace Hexham / GRANTED
20090398 / Illuminated signs at Iceland 17 Fore Street Hexham / GRANTED
20090504 / Alterations to disabled access at St Mary’s RC 1st School Hencotes Hexham / GRANTED
HEXHAM TOWN COUNCIL