MSITA Word Lesson 1 Understanding Wordstep-By-Step Instructions

MSITA – Word Lesson 1 – Understanding WordStep-by-Step Instructions

Name: ______Date: ______Pd: ______

1.Step-by-Step: Starting Word

a.Before you begin these steps, turn on and/or log on to your computer.

i.On the Windows task bar, click the Start button, then click All Programs. A menu of installed programs appears.

ii.Click the Microsoft Office folder.

iii.Next click Microsoft Word 2010. Word opens and a new blank document appears.

b.Another Way

i.To launch Word 2010 using Windows 7, click the Start button; then, in the Search Programs and Files box, key Microsoft Word 2010. Click or press Enter.

ii.You can also search for a program or file by clicking the Start button and then keying the first two characters of the program or filename into the Search box; files and programs beginning with those letters will appear in the Start menu, as shown at right.

iii.You can also pin Word 2010 to the Start menu and task bar, so that it is always visible.

2.Step-by-Step: Use the Ribbon

a.The Ribbon is located at the top of the Word screen. In your newly opened document, the Home tab is the active tab on the Ribbon, as below. Note how the Ribbon is divided into groups.

b.Review the other tabs on the Ribbon. Click the Page Layout tab to make it the active tab. Notice that the groups of commands change.

c.Click the Home tab.

d.Click the dialog box launcher in the lower-right corner of the Font group. The Font dialog box, as shown at right. Click Cancel to close the dialog box.

e.Click the drop-down arrow on the Font command box in the Font group to produce a menu of available fonts, as shown at right.

f.Click the arrow again to close the menu.

g.Double-click the Home tab. Notice the command groups are hidden to give you more screen space to work on your document.

h.Double-click Home again to redisplay the groups.

3.Step-by-Step: Use the Mini Toolbar

a.Key mini toolbar and drag the mouse pointer over the word “toolbar” to select it. Notice that a faint image of the Mini toolbar appears once the word is selected, as above.

b.Point to the Font command on the Mini toolbar. Notice the toolbar brightens.

c.Click the drop-down arrow on the Font command box. A font menu appears. Press Esc twice to exit the command box and close the Mini toolbar.

d.Now, position the insertion point on the selected text and right-click; the Mini toolbar appears, accompanied by a shortcut menu that displays a variety of commonly used commands as shown at right.

e.Click in a blank part of the document, then drag the mouse pointer over the text you typed at the beginning of the exercise. Finally, press the Deletekey to remove the text.

4.Step-by-Step: Use the Quick Access Toolbar

a.Click the Save button on the Quick Access Toolbar.

b.The Save As dialog box appears. For now, you are reviewing the Save As dialog box. Later in the lesson, you will learn to save a document using this box.

c.Click Cancel.

d.Click the drop-down arrow at the Customize Quick Access Toolbar button. A menu appears, as shown at right.

e.Click Show Below the Ribbon. The toolbar is moved.

f.Click the drop-down arrow at the Customize Quick Access Toolbar button again. Click Show Above the Ribbon to return the toolbar to its original position.

5.Step-by-Step: Using KeyTips

a.Press the Alt key. KeyTips appear on the Ribbon and Quick Access Toolbar to let you know which key to use to access specific commands or tabs.

b.Press H to activate the Home tab.

c.Press A for alignment, then C to center the insertion point.

d.Press the Alt key again.

e.Press H to activate the Home tab.

f.Press A for alignment, then L to align the insertion point to the left.

6.Step-by-Step: Use Backstage View

a.As you begin this exercise, you should acquaint yourself with Backstage view.

b.In this exercise, you access Backstage view by clicking the File tab.

c.To return to your document screen, press the Esc key or click the Home tab.

d.Click the File tab. (See Slide 22.)

e.Notice that the Info command is the default command with available options.

f.Point to other commands with the arrow to view more options.

g.Press the Esc key or click the Home tab to exit Backstage view.

7.Step-by-Step: Use the Help Button

a.Make sure you are connected to the Internet.

b.Click the Microsoft Word Help button in the upper-right corner of the screen. The Word Help window appears, as shown on the next slide. In the upper-right corner, click the Maximize button to expand the window. In the next slide, the Connection Status command in the lower-right corner of the window indicates that Word is connected to Office.com. If your Connection status is set to Offline, your screen will look different.

c.Click the Connection Status button to produce the Connection Status menu.

d.Click Show content only from this computer. Word Help appears, as shown at right.

e.Key ribbon in the text box and click Search or press Enter. A list of possible topics appears.

f.Click the Minimize the Ribbon link within the list. The associated Help topic appears.

g.Click the Hide Table of Contents button in the command bar at the top of the Help screen; notice that the table of contents closes. Click the Show Table of Contents button to reopen it.

h.Click the Getting started with Word link in the table of contents list.

i.Click the What’s new in Word 2010 link; the text for the topic appears in the window, as shown on the next slide. Review the content.

j.Click the Home button.

k.Click the Close[Prod: please INSERT MA11.jpgHERE] button to close Microsoft Word Help.

l.Press F1 to activate Microsoft Word Help again.

m.Change the Connection Status from Offline to Show Content from Office.com, then click the Introducing the Backstage view link. Click the Maximize[Prod: please INSERT MA07.jpg HERE] button and review the content.

n.Click the Close[Prod: please INSERT MA11.jpgHERE] button to close Microsoft Word Help.

8.Step-by-Step: Display Nonprinting Characters

a.On the Home tab, in the Paragraph group, click the Show/Hide (¶) button to display the nonprinting characters in the document.

b.Click the Show/Hide (¶) button again to hide the nonprinting characters.

c.Press Ctrl+Shift+* to once again display the nonprinting characters. This time, leave Show/Hide on.

9.Step-by-Step: Use AutoComplete

a.Key August; as you key the first four characters, a ScreenTip appears. Press Enterto accept the suggested text.

b.Key Monday using the same process.

c.Click the Undobutton. Make sure the insertion point is positioned after August.

10.Step-by-Step: Create a Document

a.The insertion point should be positioned at the end of the word “August.” Press the spacebar once and key 25, 20XX. Press Enter twice.

b.Key the delivery address as shown:

1.Ms. Miriam Lockhart (Press Enter once.)

2.764 Crimson Avenue (Press Enter once.)

3.Boston, MA 02136 (Press Enter twice.)

c.Key Dear Ms. Lockhart:

d.Press Enter once.

e.Key the following text and press Enter once after each paragraph.

f.We are pleased that you have chosen to list your home with Tech Terrace Real Estate. Our office has bought, sold, renovated, appraised, leased, and managed more homes in the Tech Terrace neighborhood than anyone and now we will be putting that experience to work for you.

g.Our goal is to sell your house quick for the best possible price.

h.The enclosed packet contains a competitive market analysis, complete listing data, a copy of the contracts, and a customized house brochure. Your home has been input into the MLS listing and an Internet ad is on our website. We will be contacting you soon to determine the best time for an open house.

i.We look forward to working with you to sell your home. Please do not hesitate to call if you have any questions.

j.Step-by-Step: Create a Document

k.Press Enter once.

l.Key Sincerely,.

m.Press Enter twice.

n.Key Steve Buckley.

11.Step-by-Step: Save a Document for the First Time

a.If necessary, connect your USB flash drive to one of the USB ports on your computer.

b.Click the File tab, then click the Save command. The Save As dialog box opens, as above.

c.In the Windows 7 environment, the Documents Library is the default location for saving new files. Change the target location from the default to your USB flash drive by using the vertical scroll bar and scrolling down until you see your USB flash drive. The USB flash drive labeled as TravelDrive (K:) on the next slide may have a different assignment on your computer; con- sequently, you will need to check with your instructor for the correct path.

d.Click your USB flash drive and note the address bar and the path of the location where your file will be saved.

e.Key TechTerrace_letter in the File name text box and click Save.

f.If prompted to save in one of the new file formats, click the OK button. This action will allow you to use the new features in Word.

12.Step-by-Step: Save a Document in a Folder

a.Click the File tab, then click Save As. The Save As dialog box opens.

b.Click New folder and key Word 2010. Press Enter.

c.In the main pane of the dialog box, double-click the Word 2010 folder; notice the address bar displays your USB flash drive followed by Word 2010, as shown on the next slide. Note also that the USB flash drive TravelDrive (K:) in may not appear on your screen; therefore, you will need to check with your instructor for the correct path.

d.Key TechTerrace in the File name box.

e.Click Save to close the dialog box.

13.Step-by-Step: Save a Document in a Folder with a Different Name

a.Click the File tab and then click the Save As command to open the Save As dialog box.

b.In the main pane of the dialog box, double-click the Word 2010 folder.

c.Key TechTerrace2 in the File name box.

d.Click Save.

14.Step-by-Step: Show File Extensions in Windows 7

a.Click Start. In the Search box, key Show hidden files and folders.

b.Click Show hidden files and folder under the Control Panel.

c.The Folder Options dialog box appears. Click the View tab, then click the Hide extensions for known file types check box to leave the check box empty and unselected, as shown on the next slide. In some cases, the System Administrator who manages the lab environment may set up the computers in the lab so that each computer system displays the same. Check with your instructor to see whether the file extensions will display on your computer.

d.Click Start on the Windows task bar.

e.Click Control Panel.

f.Double-click Folder Options.

g.Click the View tab, then click the Hide extensions for known file types check box to leave it unselected.

h.Click OK to close the Control Panel.

i.The Word program is still open from the previous exercise.

15.Step-by-Step: Choose a Different File Format

a.Click the File tab, then click Save As to open the Save As dialog box.

b.In the Save As type box, click the drop-down arrow and choose Word 97-2003 Document (*.doc). You should see the .doc extension in the File name box.

c.Key TechTerrace2_97-2003 in the File name box. Select your USB flash drive and click Save.

d.Now you will save the document as another file type. Click the File tab and click Save As. In the Save As type box, click the drop-down arrow and choose PDF (*.pdf), then click Save. The USB flash drive is already opened and the document will save with the same filename. If the Adobe Reader opens the document, click the Close button.

e.LEAVE Word open for the next exercise.

16.Step-by-Step: Convert a Document

a.With the TechTerrace2_97-2003.doc document open, click the File tab.

b.In the main pane of the Info command, click Convert, then click OK to confirm the conversion, as shown below. Converting the document clears the Compatibility Mode on the title bar and upgrades your document to Word 2010 format, which allows you to access Word’s new features.

c.To save the document in the Word 2010 file format, click the File tab.

d.Click Save As. Then in the File name box, key TechTerrace_update. The filename displays the .docx extension.

17.Step-by-Step: Use Print Preview

a.Click the File tab, then click Print in the Backstage view navigation pane. The Print options and Print Preview screen appears, as shown below.

b.Step-by-Step: Use Print Preview

c.Click the plus symbol (+) on the Zoom slider located on the bottom-right of your screen until the zoom level changes to 100%.

d.Press the Esc key or click the Home tab to close Backstage.

e.Click the File tab, then click Save. Your document will be saved with the same filename on your USB flash drive.

18.Step-by-Step: Choose a Printer

a.Click the File tab, then click Print.

b.In the Printer selection area, click the drop-down arrow to produce a list of all printers connected to your computer.

c.Select a printer, then click the Printer icon as shown at right.

19.Step-by-Step: Print Settings

a.Click the File tab, then click Print. Click the drop-down arrow on Print All Pages to produce the menu shown at right.

b.Select Print Current Page, then click the Print icon. Selecting this option prints the current page.

c.In the Copies section of the Print options area, click the up arrow to select 2, then click the Print icon.

d.Click OK to print two copies of the letter.

e.Place your insertion point at the beginning of the third paragraph, then hold down the left mouse button and drag to the end of the paragraph to select it.

f.Click the File tab, then click Print. Click the Print All Pages drop-down arrow, then change the number of copies from 2 to 1 by clicking the down arrow. Next, click the Print icon.

20.Step-by-Step: Close a Document and Close Word

a.Click the File tab.

b.Click the Exit button to close both the document and Microsoft Word.

c.STOP.