NominationSFOREXTERNALEXAMINER(DOCTORALDISSERTATION)

ThiscompletedformshouldbereceivedbyGraduateand Postdoctoral Studies (G+PS)8 weekspriortotheintendeddateofsubmissionofthedissertationforexternalexamination.Tocoordinateasubmissionwithparticularprogramenddatesorgraduationceremonies,pleaseconsultthedeadlinespostedat

NormallytheFinalOralDefencetakesplacea minimum of6 to 7weeksafterthedissertationhasbeensenttotheexternalexaminer.

Procedure: PleasenominatethreepotentialExternalExaminers.TheGraduateProgramisresponsibleforverifyingthateachnomineesatisfiestherequirementsbelow. External Examiner nominees should not be contacted by the Candidate, Research Supervisor, or Graduate Program prior to submitting this form to G+PS; G+PS will select and invite the External Examiner.

A scanned copy of the completed, signed form can be submitted by email to . Submission of the paper copy is not required.

1. EligibilityCriteria

Eachnomineemustbeawell-qualified,objective,experiencedindividualnotassociatedoraffiliatedwithUBC.Thenomineemust:

HaveanestablishedreputationintheareaofthedissertationresearchandbeabletojudgewhetherthedissertationisacceptableatauniversitycomparabletoUBC.

Havehadpreviousexperiencewiththesupervisionandexaminationofdoctoralstudents.

HoldaPhD,oradegreeatthesamelevelwhichthestudentispursing.

Either

  • holdtherankofFull,Associate or EmeritusProfessoratauniversitythatoffersthedegreethecandidateseeksor
  • havecomparableexpertiseandstanding,ifnotatauniversity.Anomineenotcurrentlyassociatedwithauniversityshouldhavesomepreviousuniversityaffiliation.Inthesecases,pleaseattachabriefCVorincludeastatementoutliningtherelevantqualificationsofthenominee.

Nothaveactedasan ExternalExaminerintheCandidate'sGraduateProgramorforaCandidatewiththesameSupervisorinthepast3years.

2. Arm’sLengthRequirements

ApersonisineligibletoserveasanExternalExaminerif,withrespecttoeithertheCandidateoranymemberoftheCandidate’sSupervisoryCommittee,s/heis

  • a close friend or a relative; or
  • a research collaborator and/or co-author within the past 6 years; or
  • an institutional colleague within the past 6 years; or
  • a former supervisor (for the candidate, supervisor or co-supervisor only); or
  • a person who has offered future employment or mentorship to the candidate; or
  • a former student; or
  • involved in a dispute; or
  • involved in a partnership.

3. IndependenceofAssessment

PriortotheFinalDoctoralOralDefencetheResearchSupervisor,theGraduateProgram,andtheCandidatemust scrupulously avoid discussing thedissertation’smeritsoracademiccontentwiththeExternalExaminer.Any such contactinitiatedbytheExternalExaminer should be redirected totheDoctoral Exams Coordinator atG+PSwithoutdelay.

NOTE:TheCandidateshouldnotknowtheidentityoftheExternalExamineruntilafterthedissertationhasbeensubmittedtoG+PSandtransmittedforexamination.

4. ParticipationintheFinalDoctoralOralDefence

G+PS encourages, but does not require, theExternalExaminer’s participation intheoral defence.The Research Supervisor will be invited to extend an invitation to attend the defence (in person or remotely) once G+PS has invited the nominee to serve in the role of External Examiner. Partialreimbursementfortransportationexpensesisavailable,asdetailedat

The Candidate's GraduateProgramisresponsibleformakinganynecessarytravel arrangements, reimbursing the visiting External Examiner according to mutually-understood expectations, andrequesting partial compensation for eligible expenses fromtheExternalExaminerTransportFund. Pleasecarefullyreviewthedetails cited above beforeextendinganinvitation.

NominationS FOR EXTERNAL EXAMINER (DOCTORAL DISSERTATION)

Student Information
Full Name: / StudentNumber:
Email: / Phone:
GraduateProgram: / Degree: / PhD EdD DMA
Composition of the Supervisory Committee (Minimum three members. Please leave any extra or irrelevant lines blank.)
Supervisor: / Department:
Email: / Phone:
Co-Supervisor: / Department:
Email: / Phone:
Committee Member: / Email:
Committee Member: / Email:
Committee Member: / Email:
Committee Member: / Email:
Dissertation Submission for External Examination
Expected Date ofSubmission (day/month/year):
DissertationTitle:
Nominee1:
Degreesheld:
Currentposition: / Institution:
Address:
Phone: / E-mail:
JustificationforNomination:
Pleasecommentontherelevantqualificationsofthenomineebynotingfield(s)ofexpertiseandachievements,orbylistingspecificpublicationsthatrelatetothecandidate'sresearch.Attach a separate sheet if necessary.

1. Eligibility:

Doesthenomineemeetallofthe Eligibility Criteriain Item 1 above?YesNo

Ifno,pleasegivedetailedreasonsforthenomination,usingaseparatepage.

2. Impartiality:

DoesthenomineesatisfyalloftheArm’sLengthRequirements in Item 2above?YesNo

Nominee2:
Degreesheld:
Currentposition: / Institution:
Address:
Phone: / E-mail:
JustificationforNomination:
Pleasecommentontherelevantqualificationsofthenomineebynotingfield(s)ofexpertiseandachievements,orbylistingspecificpublicationsthatrelatetothecandidate'sresearch.Attach a separate sheet if necessary.

1. Eligibility:

Doesthenomineemeetallofthe Eligibility Criteriain Item 1above? YesNo

Ifno,pleasegivedetailedreasonsforthenomination,usingaseparatepage.

2. Impartiality:

DoesthenomineesatisfyalloftheArm’sLengthRequirementsin Item 2above?YesNo

Nominee3:
Degreesheld:
Currentposition: / Institution:
Address:
Phone: / E-mail:
JustificationforNomination:
Pleasecommentontherelevantqualificationsofthenomineebynotingfield(s)ofexpertiseandachievements,orbylistingspecificpublicationsthatrelatetothecandidate'sresearch.Attach a separate sheet if necessary.

1. Eligibility:

Doesthenomineemeetallofthe Eligibility Criteriain Item 1above?YesNo

Ifno,pleasegivedetailedreasonsforthenomination,usingaseparatepage.

2. Impartiality:

DoesthenomineesatisfyalloftheArm’sLengthRequirementsItem 2above?YesNo

Ihavereadtheinstructionsandcertifythatthenomineesareacademicallyqualifiedandatarm'slengthfromthedissertation,theCandidate,andtheSupervisory Committee members.

Signature:
(ResearchSupervisor) (date) / (GraduateAdvisor/Head) (date)

(Twodifferentsignaturesarerequired – if the SupervisoristheGraduateAdvisor,theProgramHeadmustsign.)